[{"data":1,"prerenderedAt":2492},["ShallowReactive",2],{"en-glossary/payment-reconciliation":3,"en-global-content":1071,"en-page-global-content":2491},{"name":4,"created_at":5,"published_at":6,"updated_at":7,"id":8,"uuid":9,"content":10,"slug":1032,"full_slug":1033,"sort_by_date":79,"position":1034,"tag_list":1035,"is_startpage":14,"parent_id":1037,"meta_data":79,"group_id":1038,"first_published_at":1039,"release_id":79,"lang":1040,"path":79,"alternates":1041,"default_full_slug":1033,"translated_slugs":1066},"Payment-reconciliation","2022-08-02T15:39:11.969Z","2026-03-12T10:47:16.475Z","2026-03-12T10:47:19.279Z",171084316,"ad11fe62-fb68-4625-8af6-1a9936fc1141",{"seo":11,"_uid":26,"footer":27,"component":28,"components":29,"lightNavbar":14,"hideIntercom":14,"unfixedNavbar":14,"navbarCustomCtas":1026,"confettiAnimation":14,"disabledLanguages":1027,"loadGoogleOptimize":14,"disableNavbarLogoLink":14,"scrollRevealAnimation":14,"onPageViewSegmentEvent":18},[12],{"_uid":13,"noIndex":14,"component":15,"metaImage":16,"metaFields":21},"08a494fc-7dc8-4aa5-94cc-0cca9326d9f8",false,"seo",{"id":17,"alt":18,"name":18,"focus":18,"title":18,"filename":19,"copyright":18,"fieldtype":20},4574523,"","https://a.storyblok.com/f/146026/1200x628/8ac028b808/seo_image_-_en.png","asset",{"_uid":22,"title":23,"plugin":24,"description":25},"2c5c1d0f-33d6-4c53-95dc-cd06b1ddb32a","Payment Reconciliation | Accounting Glossary","meta-fields","Learn how payment reconciliation works, the biggest challenges most companies face, and how to automate tedious processes for faster monthly closing.","a0d5f839-27f9-49ca-bd3e-79d5339e4e73","normal","page",[30,74,822,876,940,961],{"_uid":31,"rows":32,"component":71,"cfoBackground":14,"customerBanner":72,"sectionSettings":73},"89fcf86a-09d8-4e9f-b6d9-531fe1836b1c",[33],{"_uid":34,"columns":35,"component":69,"marginBottom":70,"smallContainer":14,"arrowsBetweenItems":14},"43922951-2845-4f26-a12e-a03f762e8238",[36],{"_uid":37,"component":38,"components":39},"ff3ba221-3434-4ee8-a861-6d955fd8b87a","columnItem",[40],{"cta":41,"_uid":42,"title":43,"eyebrow":18,"subtitle":54,"component":47,"textAlign":65,"verticalAlign":66,"smallContainer":14,"horizontalAlign":66,"sectionSettings":67,"breakLineOnMobile":14,"subtitleLeftBorder":68,"customTitleFontSize":18},[],"a142f92b-1217-45e7-bb38-abf5503b0113",{"type":44,"content":45},"doc",[46],{"type":47,"attrs":48,"content":50},"heading",{"level":49},1,[51],{"text":52,"type":53},"Payment reconciliation","text",{"type":44,"content":55},[56,61],{"type":57,"content":58},"paragraph",[59],{"text":60,"type":53},"Payment reconciliation is the process of comparing bank account and credit card statements (and more) with your internal bookkeeping records. The aim is to ensure that your own records match these statements, identify and correct discrepancies, and ultimately to have accurate company accounts.",{"type":57,"content":62},[63],{"text":64,"type":53},"Every month, quarter, and year, companies need to ensure that the payments recorded did in fact take place (money left the account), and that every transaction in the bank statement matches a purchase made by a team member.","left","flex-start",[],true,"rowItem","false","hero",[],[],{"cta":75,"_uid":91,"ctaIcon":92,"ctaTitle":95,"richText":96,"component":794,"ctaSubtitle":795,"relatedLinks":796,"relatedTitle":820,"sectionSettings":821},[76],{"tag":18,"_uid":77,"icon":78,"link":80,"type":18,"label":88,"style":89,"component":90,"onClickEvent":18,"openInANewTab":14},"18730d45-3fb0-40e2-a557-50f173c4514c",{"id":79,"alt":79,"name":18,"focus":79,"title":79,"filename":79,"copyright":79,"fieldtype":20},null,{"id":81,"url":18,"linktype":82,"fieldtype":83,"cached_url":84,"story":85},"0e21aea9-1207-42a1-93a5-48a5a547b5d4","story","multilink","platform-tour",{"name":86,"id":87,"uuid":81,"slug":84,"url":84,"full_slug":84,"_stopResolving":68},"Platform tour",413550505,"Try it out","primary","cta","bd1935e7-e713-4b63-9f6b-6b4a0be6b91e",{"id":93,"alt":18,"name":18,"focus":18,"title":18,"filename":94,"copyright":18,"fieldtype":20},4594064,"https://a.storyblok.com/f/146026/x/0c8d2eb9af/light_bulb.svg","Eager to transform your business spending?",{"type":44,"content":97},[98,112,134,138,144,163,167,255,260,271,304,308,318,348,352,361,393,403,408,431,435,440,456,466,471,475,493,497,507,522,545,549,661,696,710,731,761,784],{"type":47,"attrs":99,"content":101},{"level":100},2,[102,104,110],{"text":103,"type":53},"How ",{"text":105,"type":53,"marks":106},"payment reconciliation",[107],{"type":108,"attrs":109},"styled",{"class":18},{"text":111,"type":53}," works",{"type":57,"content":113},[114,116,125,127,132],{"text":115,"type":53},"Financial reconciliation has traditionally been a largely manual process. Your accountant or ",{"text":117,"type":53,"marks":118},"financial controller",[119],{"type":120,"attrs":121},"link",{"href":122,"uuid":79,"anchor":79,"target":123,"linktype":124},"https://blog.spendesk.com/en/what-is-a-financial-controller","_blank","url",{"text":126,"type":53}," receives a paper or PDF ",{"text":128,"type":53,"marks":129},"bank account",[130],{"type":108,"attrs":131},{"class":18},{"text":133,"type":53}," statement each month, and confirms that each payment made was accurately recorded (and approved) internally.",{"type":57,"content":135},[136],{"text":137,"type":53},"The simplest way to explain this process is in two parts: internal records vs external.",{"type":47,"attrs":139,"content":141},{"level":140},3,[142],{"text":143,"type":53},"Internal processes",{"type":57,"content":145},[146,148,153,155,161],{"text":147,"type":53},"For the sake of this article, we’ll focus only on what happens ",{"text":149,"type":53,"marks":150},"after",[151],{"type":152},"italic",{"text":154,"type":53}," a payment is made. 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This is obviously highly manual, but for ",{"text":185,"type":53,"marks":186},"small businesses",[187],{"type":108,"attrs":188},{"class":18},{"text":190,"type":53}," with limited spending it’s usually enough.",{"type":171,"content":192},[193],{"type":57,"content":194},[195,199,211,215,221,223,228],{"text":196,"type":53,"marks":197},"Using ",[198],{"type":181},{"text":200,"type":53,"marks":201},"receipt collection",[202,210],{"type":120,"attrs":203},{"href":204,"uuid":205,"anchor":79,"target":79,"linktype":82,"story":206},"/receipt-collection","477bd6ea-c48a-4cdb-9add-3f39e76c08aa",{"name":207,"id":208,"uuid":205,"slug":209,"url":209,"full_slug":209,"_stopResolving":68},"Collect receipts easily with Spendesk",130685732,"receipt-collection",{"type":181},{"text":212,"type":53,"marks":213}," ",[214],{"type":181},{"text":216,"type":53,"marks":217},"app",[218,219],{"type":181},{"type":108,"attrs":220},{"class":18},{"text":222,"type":53}," to create ",{"text":224,"type":53,"marks":225},"financial records",[226],{"type":108,"attrs":227},{"class":18},{"text":229,"type":53}," from expense receipts. This is fast and efficient, but doesn’t work where employees forget to submit receipts or no receipt is collected.",{"type":171,"content":231},[232],{"type":57,"content":233},[234,235,239,241,246,248,253],{"text":196,"type":53},{"text":236,"type":53,"marks":237},"spend management software",[238],{"type":181},{"text":240,"type":53}," that connects your ",{"text":242,"type":53,"marks":243},"payment methods",[244],{"type":108,"attrs":245},{"class":18},{"text":247,"type":53}," directly to ",{"text":249,"type":53,"marks":250},"financial reporting",[251],{"type":108,"attrs":252},{"class":18},{"text":254,"type":53}," software. The moment a payment is made, a record is created including the payer, the approver, the receipt, and the reason for spending. We’ll look into this further shortly.",{"type":47,"attrs":256,"content":257},{"level":140},[258],{"text":259,"type":53},"External resources",{"type":57,"content":261},[262,264,269],{"text":263,"type":53},"The second step in the process is to compare the documentation created above with ",{"text":265,"type":53,"marks":266},"bank records",[267],{"type":108,"attrs":268},{"class":18},{"text":270,"type":53},". As noted above, this can be as (theoretically) simple as placing the two data sets side by side and validating that each matches the other.",{"type":57,"content":272},[273,275,288,290,295,297,302],{"text":274,"type":53},"This includes checking the amount spent, ",{"text":276,"type":53,"marks":277},"the vendor",[278],{"type":120,"attrs":279},{"href":280,"uuid":281,"anchor":79,"target":282,"linktype":82,"story":283},"/blog/vendor-management-best-practices","4c43d4ff-a712-41c6-b55c-baa0b67ea853","_self",{"name":284,"id":285,"uuid":281,"slug":286,"url":287,"full_slug":287,"_stopResolving":68},"5 strategic vendor management best practices for businesses",213425741,"vendor-management-best-practices","blog/vendor-management-best-practices",{"text":289,"type":53}," (not always clear from ",{"text":291,"type":53,"marks":292},"credit card",[293],{"type":108,"attrs":294},{"class":18},{"text":296,"type":53}," data), the date (processing dates can be different from ",{"text":298,"type":53,"marks":299},"payment dates",[300],{"type":108,"attrs":301},{"class":18},{"text":303,"type":53},"), and any other important information for your records.",{"type":57,"content":305},[306],{"text":307,"type":53},"But nothing is ever as simple as we’d hope, especially for finance teams. Reconciliation can take far longer than expected, thanks largely to a few key issues.",{"type":47,"attrs":309,"content":310},{"level":100},[311,313],{"text":312,"type":53},"Challenges in the ",{"text":314,"type":53,"marks":315},"payment reconciliation process",[316],{"type":108,"attrs":317},{"class":18},{"type":57,"content":319},[320,322,326,328,333,335,339,341,346],{"text":321,"type":53},"A smooth ",{"text":314,"type":53,"marks":323},[324],{"type":108,"attrs":325},{"class":18},{"text":327,"type":53}," is essential to good ",{"text":329,"type":53,"marks":330},"financial health",[331],{"type":108,"attrs":332},{"class":18},{"text":334,"type":53},". Not only is this a standard accounting practice that ",{"text":336,"type":53,"marks":337},"must",[338],{"type":152},{"text":340,"type":53}," be followed, delayed or overly complicated reconciliation makes it hard to make smart ",{"text":342,"type":53,"marks":343},"cash flow",[344],{"type":108,"attrs":345},{"class":18},{"text":347,"type":53}," decisions.",{"type":57,"content":349},[350],{"text":351,"type":53},"Here are a few classic causes of issues.",{"type":47,"attrs":353,"content":354},{"level":140},[355,357],{"text":356,"type":53},"Separate ",{"text":242,"type":53,"marks":358},[359],{"type":108,"attrs":360},{"class":18},{"type":57,"content":362},[363,365,377,379,384,386,391],{"text":364,"type":53},"There’s a key issue with the way that most companies pay for goods and services. They’ll often have a handful of shared company cards, make payments through bank transfers, and ask employees to file ",{"text":366,"type":53,"marks":367},"expense claims",[368],{"type":120,"attrs":369},{"href":370,"uuid":371,"anchor":79,"target":282,"linktype":82,"story":372},"/glossary/expense-claims","9b577e5c-99c8-4e96-ae79-91c07e25cb49",{"name":373,"id":374,"uuid":371,"slug":375,"url":376,"full_slug":376,"_stopResolving":68},"Expense claims",131835034,"expense-claims","glossary/expense-claims",{"text":378,"type":53},". 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