[{"data":1,"prerenderedAt":16331},["ShallowReactive",2],{"en-customers/silverfin":3,"en-global-content":638,"en-customerStory-global-content":2073,"en-customer-stories":2171,"en-customer-story-similar-stories-128148927":16241,"en-customer-stories-global-content":16267},{"name":4,"created_at":5,"published_at":6,"updated_at":7,"id":8,"uuid":9,"content":10,"slug":621,"full_slug":622,"sort_by_date":19,"position":623,"tag_list":624,"is_startpage":14,"parent_id":626,"meta_data":19,"group_id":627,"first_published_at":628,"release_id":19,"lang":629,"path":19,"alternates":630,"default_full_slug":622,"translated_slugs":631},"Silverfin","2022-04-25T12:22:25.979Z","2026-03-20T15:36:47.038Z","2026-03-20T15:36:47.062Z",128148927,"183b371c-3b75-4163-b71c-f370cb7dd1a0",{"seo":11,"_uid":27,"benefit":28,"content":29,"headline":506,"authorJob":507,"component":508,"heroItems":509,"authorName":523,"components":524,"authorImage":605,"companyLogo":606,"companySize":609,"description":610,"listingImage":616,"listingTitle":24,"listingBenefit":619,"companyIndustry":620},[12],{"_uid":13,"noIndex":14,"component":15,"metaImage":16,"metaFields":22},"6db0e778-2902-4adf-a1aa-77e105a2c20c",false,"seo",{"id":17,"alt":18,"name":18,"focus":19,"title":18,"filename":20,"copyright":18,"fieldtype":21},6684669,"",null,"https://a.storyblok.com/f/146026/1186x603/42548fd2c2/silverfin-seo.jpg","asset",{"_uid":23,"title":24,"plugin":25,"description":26},"78b59a61-1bc0-4497-9d41-f2376d36efee","How Silverfin easily manages team spending around the world","meta-fields","Thanks to Spendesk, Silverfin employees have no more expense reports or manual receipt collection and new employees can travel and spend from day one.","80254fa7-9153-44bf-b634-8fe6c84ba842","SMOOTH TRAVEL AND SUBSCRIPTION MANAGEMENT",{"type":30,"content":31},"doc",[32,44,52,59,60,115,116,117,129,130,138,145,164,171,189,196,204,211,218,225,254,261,269,287,305,334,341,348,366,373,391,398,406,413,430,448,456,463,481,499],{"type":33,"attrs":34,"content":36},"heading",{"level":35},2,[37],{"text":38,"type":39,"marks":40},"Scalable spend management for growing teams","text",[41],{"type":42,"attrs":43},"styled",{"class":18},{"type":45,"content":46},"paragraph",[47],{"text":48,"type":39,"marks":49},"A common struggle that fast-scaling companies face is a loss of efficiency, control, and visibility as new hires increase and expenses rise. In order to succeed, it’s vital that day-to-day tools can keep up with the company’s growth.",[50],{"type":42,"attrs":51},{"class":18},{"type":45,"content":53},[54],{"text":55,"type":39,"marks":56},"Spendesk’s tools help finance teams scale up with minimal effort. Using software automation, Silverfin can significantly ramp up hiring efforts and more expenses without having to change or add a thing to the platform–saving the company time and money.",[57],{"type":42,"attrs":58},{"class":18},{"type":45},{"type":61,"attrs":62},"blok",{"id":63,"body":64},"09d83f6b-94e9-4fb1-b31d-9fa7f9ee68be",[65],{"_uid":66,"after":67,"before":93,"component":114},"i-bf0154da-e910-4dc2-8161-620c0a0f32c8",[68,73,77,81,85,89],{"_uid":69,"icon":70,"title":71,"isCard":14,"shadow":14,"subtitle":18,"component":72},"b5294078-d2ef-4658-a1c6-3a2b5dcde2a5",{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":18,"copyright":19,"fieldtype":21},"With Spendesk","simpleItem",{"_uid":74,"icon":75,"title":76,"isCard":14,"shadow":14,"subtitle":18,"component":72},"30f6efe9-5ad0-4fa2-ac50-32510ea8d774",{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":18,"copyright":19,"fieldtype":21},"Centralized spend platform enabling easy travel bookings and expense reimbursements",{"_uid":78,"icon":79,"title":80,"isCard":14,"shadow":14,"subtitle":18,"component":72},"3def6ed1-5512-4440-8575-c1134efa55be",{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":18,"copyright":19,"fieldtype":21},"Optimized onboarding process lets new employees travel and spend from day one",{"_uid":82,"icon":83,"title":84,"isCard":14,"shadow":14,"subtitle":18,"component":72},"243e943a-42f2-4fbc-a192-c02f91b744b2",{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":18,"copyright":19,"fieldtype":21},"Smart payment tracking in real time",{"_uid":86,"icon":87,"title":88,"isCard":14,"shadow":14,"subtitle":18,"component":72},"418c7a8c-9dea-4642-ae92-1c352701200b",{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":18,"copyright":19,"fieldtype":21},"No more expense reports or manual receipt collection",{"_uid":90,"icon":91,"title":92,"isCard":14,"shadow":14,"subtitle":18,"component":72},"f09228b2-9148-4771-becd-89c156bbaead",{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":18,"copyright":19,"fieldtype":21},"Every subscription payment managed from one dashboard",[94,98,102,106,110],{"_uid":95,"icon":96,"title":97,"isCard":14,"shadow":14,"subtitle":18,"component":72},"238e23d7-4556-4369-a86e-f0fa329416f1",{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":18,"copyright":19,"fieldtype":21},"Before Spendesk",{"_uid":99,"icon":100,"title":101,"isCard":14,"shadow":14,"subtitle":18,"component":72},"8b236f29-3b8f-469e-8124-7bde38da23b7",{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":18,"copyright":19,"fieldtype":21},"Traveling employees had difficulty spending",{"_uid":103,"icon":104,"title":105,"isCard":14,"shadow":14,"subtitle":18,"component":72},"bbc5e35d-e668-498d-b63a-85e367b4c0d2",{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":18,"copyright":19,"fieldtype":21},"Tools and processes wouldn't scale with the growing company",{"_uid":107,"icon":108,"title":109,"isCard":14,"shadow":14,"subtitle":18,"component":72},"7d0f66e7-db6b-4d74-b929-fbd70b0d83c0",{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":18,"copyright":19,"fieldtype":21},"Growing subscription payments with no easy way to track these",{"_uid":111,"icon":112,"title":113,"isCard":14,"shadow":14,"subtitle":18,"component":72},"1a9d4e4b-44aa-45c9-9c06-d1bae0f88314",{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":18,"copyright":19,"fieldtype":21},"Wasted time on reconciliation every month","beforeAfter",{"type":45},{"type":45},{"type":61,"attrs":118},{"id":119,"body":120},"04d68aed-465d-4816-9a76-792a01100c53",[121],{"_uid":122,"caption":18,"autoplay":14,"noShadow":14,"component":123,"thumbnail":124,"playerType":125,"onPlayEvent":18,"externalVideo":126,"internalVideo":127,"playButtonText":18},"i-fd2d58e1-a611-4f05-b159-85d2dc05509d","video",[],"inline","https://www.youtube.com/watch?v=BgZa2L8GsiM",{"id":19,"alt":19,"name":18,"focus":19,"title":19,"source":19,"filename":18,"copyright":19,"fieldtype":21,"meta_data":128},{},{"type":45},{"type":33,"attrs":131,"content":132},{"level":35},[133],{"text":134,"type":39,"marks":135},"Smooth travel spending",[136],{"type":42,"attrs":137},{"class":18},{"type":45,"content":139},[140],{"text":141,"type":39,"marks":142},"Business travel is a constant headache. Companies need to be clear about how employees can spend money, with a clear travel policy in place. It’s also hard for team members, who often have to use their own money and then wait for reimbursement. ",[143],{"type":42,"attrs":144},{"class":18},{"type":45,"content":146},[147,152,159],{"text":148,"type":39,"marks":149},"This is one of the key reasons Lola loves Spendesk. “Our HQ is in Belgium, we’re in the London office here, and we also have an office in Copenhagen. Spendesk definitely makes traveling very easy. I don’t need to worry about spending my own money. ",[150],{"type":42,"attrs":151},{"class":18},{"text":153,"type":39,"marks":154},"I know that I already have a budget in place that I can spend from",[155,157],{"type":156},"bold",{"type":42,"attrs":158},{"class":18},{"text":160,"type":39,"marks":161},", and I don’t need to worry about when the company is going to pay me back. So traveling and using Spendesk is very easy.”",[162],{"type":42,"attrs":163},{"class":18},{"type":45,"content":165},[166],{"text":167,"type":39,"marks":168},"And it doesn’t only make Lola’s life easier when she’s the one traveling. ",[169],{"type":42,"attrs":170},{"class":18},{"type":45,"content":172},[173,178,184],{"text":174,"type":39,"marks":175},"“That’s the biggest impact that Spendesk makes on my job. With a lot of new people, they do actually travel in week one. So the fact that they can have a Spendesk card and ",[176],{"type":42,"attrs":177},{"class":18},{"text":179,"type":39,"marks":180},"they don’t need to worry about when they’re going to get paid next",[181,182],{"type":156},{"type":42,"attrs":183},{"class":18},{"text":185,"type":39,"marks":186},", in terms of being able to survive their first month. We’re able to cover the cost of that, and nothing comes out of their pocket.”",[187],{"type":42,"attrs":188},{"class":18},{"type":45,"content":190},[191],{"text":192,"type":39,"marks":193},"“That’s very important for us. That’s the biggest impact Spendesk has had for us.” ",[194],{"type":42,"attrs":195},{"class":18},{"type":33,"attrs":197,"content":198},{"level":35},[199],{"text":200,"type":39,"marks":201},"An easy way to manage subscriptions",[202],{"type":42,"attrs":203},{"class":18},{"type":45,"content":205},[206],{"text":207,"type":39,"marks":208},"One classic issue for many modern companies is handling the countless online subscription payments being made each month. These are made by different teams with different budgets, and keeping track of all these payments is a significant struggle. ",[209],{"type":42,"attrs":210},{"class":18},{"type":45,"content":212},[213],{"text":214,"type":39,"marks":215},"According to Tom, Silverfin doesn’t have that problem. “When I think about visibility and reporting within Spendesk, the subscriptions part is very handy for me. As a SaaS company, we use lots of other SaaS services. Everybody needs a tool, and suddenly we have hundreds of them.”",[216],{"type":42,"attrs":217},{"class":18},{"type":45,"content":219},[220],{"text":221,"type":39,"marks":222},"Since Spendesk tracks every payment in real time, it’s easy to see who’s using what, and when the purchase was made. ",[223],{"type":42,"attrs":224},{"class":18},{"type":45,"content":226},[227,232,238,243,249],{"text":228,"type":39,"marks":229},"“Spendesk allows me to",[230],{"type":42,"attrs":231},{"class":18},{"text":233,"type":39,"marks":234}," get a quick overview of our subscription tools, and also limit the budgets",[235,236],{"type":156},{"type":42,"attrs":237},{"class":18},{"text":239,"type":39,"marks":240},". It brings insight, and it ",[241],{"type":42,"attrs":242},{"class":18},{"text":244,"type":39,"marks":245},"brings more control on one of the biggest overhead expense aspects of our company",[246,247],{"type":156},{"type":42,"attrs":248},{"class":18},{"text":250,"type":39,"marks":251},".”",[252],{"type":42,"attrs":253},{"class":18},{"type":45,"content":255},[256],{"text":257,"type":39,"marks":258},"“In terms of accounting software, we use Xero. Xero connects perfectly with Spendesk, so that’s really helpful. There’s also a perfect sync for our back-office software. It’s really key for us as a finance team that we have that connection ready-made.”",[259],{"type":42,"attrs":260},{"class":18},{"type":33,"attrs":262,"content":263},{"level":35},[264],{"text":265,"type":39,"marks":266},"Saving the whole company time",[267],{"type":42,"attrs":268},{"class":18},{"type":45,"content":270},[271,276,282],{"text":272,"type":39,"marks":273},"Expense reports are a serious burden on finance teams and the rest of the company. That’s how it was at Silverfin, according to Tom.“Before Spendesk, people were ",[274],{"type":42,"attrs":275},{"class":18},{"text":277,"type":39,"marks":278},"entering expenses in a Google Sheets template, capturing pictures of receipts, and then trying to add that to the expenses sheet",[279,280],{"type":156},{"type":42,"attrs":281},{"class":18},{"text":283,"type":39,"marks":284},". To be honest, I felt sorry for them.” ",[285],{"type":42,"attrs":286},{"class":18},{"type":45,"content":288},[289,294,300],{"text":290,"type":39,"marks":291},"So what’s changed? Everything. “These days, ",[292],{"type":42,"attrs":293},{"class":18},{"text":295,"type":39,"marks":296},"people can just spend as they go and capture a picture with the app",[297,298],{"type":156},{"type":42,"attrs":299},{"class":18},{"text":301,"type":39,"marks":302},". They don’t need to ask for approval for any small expenses. We have a trusted budget that they can spend. So on a daily basis, both in terms of efficiency and freedom and trust, we’ve been able to take a really big step forward.”",[303],{"type":42,"attrs":304},{"class":18},{"type":45,"content":306},[307,312,318,323,329],{"text":308,"type":39,"marks":309},"That’s a big benefit to the average employee, who no longer has to fill in expense reports. But it’s even better for the finance team. “Within the closing process, ",[310],{"type":42,"attrs":311},{"class":18},{"text":313,"type":39,"marks":314},"we can reduce the workload from half a day to an hour or so",[315,316],{"type":156},{"type":42,"attrs":317},{"class":18},{"text":319,"type":39,"marks":320},". When it comes to expense processing, and when I look at the user, they could easily spend half a day a month to fill and grab their expenses. ",[321],{"type":42,"attrs":322},{"class":18},{"text":324,"type":39,"marks":325},"Now it’s not a ‘to-do’ in the monthly agenda anymore",[326,327],{"type":156},{"type":42,"attrs":328},{"class":18},{"text":330,"type":39,"marks":331},". I think that’s a good achievement.”",[332],{"type":42,"attrs":333},{"class":18},{"type":33,"attrs":335,"content":336},{"level":35},[337],{"text":38,"type":39,"marks":338},[339],{"type":42,"attrs":340},{"class":18},{"type":45,"content":342},[343],{"text":344,"type":39,"marks":345},"The biggest goal for Silverfin is to save time. Whether that’s in the onboarding process or day-to-day, it’s vital that tools can keep up with the company’s growth. ",[346],{"type":42,"attrs":347},{"class":18},{"type":45,"content":349},[350,355,361],{"text":351,"type":39,"marks":352},"“When you’re a fast-scaling company, lots of people have requests, lots of people need funds, lots of people need to expense or need to spend. Suddenly, ",[353],{"type":42,"attrs":354},{"class":18},{"text":356,"type":39,"marks":357},"you lose efficiency, you lose control, and you have a lack of visibility",[358,359],{"type":156},{"type":42,"attrs":360},{"class":18},{"text":362,"type":39,"marks":363},".” ",[364],{"type":42,"attrs":365},{"class":18},{"type":45,"content":367},[368],{"text":369,"type":39,"marks":370},"That’s why it’s essential to have tools that scale easily. ",[371],{"type":42,"attrs":372},{"class":18},{"type":45,"content":374},[375,380,386],{"text":376,"type":39,"marks":377},"“",[378],{"type":42,"attrs":379},{"class":18},{"text":381,"type":39,"marks":382},"Spendesk is one of the tools that will allow us to scale",[383,384],{"type":156},{"type":42,"attrs":385},{"class":18},{"text":387,"type":39,"marks":388},". We can add people, new expenses, and expense volume, without adding anything to the back-office because it’s that far automated. And it still keeps us in control of things. Previously, we would’ve had to have a full-time expense processor sooner or later. So that definitely would not have been a good situation.”",[389],{"type":42,"attrs":390},{"class":18},{"type":45,"content":392},[393],{"text":394,"type":39,"marks":395},"Thanks to Spendesk, that isn’t a problem.",[396],{"type":42,"attrs":397},{"class":18},{"type":33,"attrs":399,"content":400},{"level":35},[401],{"text":402,"type":39,"marks":403},"Easy onboarding for new employees ",[404],{"type":42,"attrs":405},{"class":18},{"type":45,"content":407},[408],{"text":409,"type":39,"marks":410},"As a growing business, Silverfin is constantly welcoming new employees. For many businesses, introducing team members to new tools and software takes significant time. But not for Silverfin.",[411],{"type":42,"attrs":412},{"class":18},{"type":45,"content":414},[415,420,426],{"text":416,"type":39,"marks":417},"As Tom explains, “onboarding new people is important. It’s part of their enjoyment of joining Silverfin. It’s the first touchpoint.” Lola agrees. “As soon as we have a start date for a potential new employee, we start to think about onboarding. We ensure that we have all the systems ready - emails, etc. We have machines as well. ",[418],{"type":42,"attrs":419},{"class":18},{"text":421,"type":39,"marks":422},"Everybody’s able to work from day one",[423,424],{"type":156},{"type":42,"attrs":425},{"class":18},{"text":250,"type":39,"marks":427},[428],{"type":42,"attrs":429},{"class":18},{"type":45,"content":431},[432,437,443],{"text":433,"type":39,"marks":434},"Getting new employees started with Spendesk is essential. The sooner they’re up to speed, the quicker they can start handling expenses properly. “Spendesk is plain and simple,” says Tom. “",[435],{"type":42,"attrs":436},{"class":18},{"text":438,"type":39,"marks":439},"You add an account and request a card, and it arrives in the mail a few days later",[440,441],{"type":156},{"type":42,"attrs":442},{"class":18},{"text":444,"type":39,"marks":445},". Then, you’re ready to go.”",[446],{"type":42,"attrs":447},{"class":18},{"type":33,"attrs":449,"content":450},{"level":35},[451],{"text":452,"type":39,"marks":453},"A comfortable fit",[454],{"type":42,"attrs":455},{"class":18},{"type":45,"content":457},[458],{"text":459,"type":39,"marks":460},"Like many tech-focused companies, Silverfin wants to work with other businesses that have the same attitude. And for Tom, Spendesk fits the mold. ",[461],{"type":42,"attrs":462},{"class":18},{"type":45,"content":464},[465,470,476],{"text":466,"type":39,"marks":467},"“I appreciate that, with Spendesk, I can feel the same vibe as us,” says Tom. “It’s also a scaling company, fun, with ",[468],{"type":42,"attrs":469},{"class":18},{"text":471,"type":39,"marks":472},"a high speed of reply and quality of reply",[473,474],{"type":156},{"type":42,"attrs":475},{"class":18},{"text":477,"type":39,"marks":478},". If there was something that didn’t exist yet, it’s all about ‘how can we fix it?’ If something wasn’t really clear, it’s very supportive and agile.” ",[479],{"type":42,"attrs":480},{"class":18},{"type":45,"content":482},[483,488,494],{"text":484,"type":39,"marks":485},"This relationship helps Silverfin to do its best work. And when it needs help, Spendesk is there. “",[486],{"type":42,"attrs":487},{"class":18},{"text":489,"type":39,"marks":490},"The customer support experience is really good",[491,492],{"type":156},{"type":42,"attrs":493},{"class":18},{"text":495,"type":39,"marks":496},". You’re to-the-point, fast in reply, and that’s exactly what we need because we want to move forward quickly. It definitely helps if you’re on the same page and the same level of work.”",[497],{"type":42,"attrs":498},{"class":18},{"type":45,"content":500},[501],{"text":502,"type":39,"marks":503},"“No nonsense, very to-the-point, and very efficient. That’s the same company culture that we want to aim for, and it’s definitely helpful.”",[504],{"type":42,"attrs":505},{"class":18},"Spendesk is one of the tools that will allow us to scale.","VP Finance","customerStory",[510,515,519],{"_uid":511,"label":512,"value":513,"tooltip":18,"component":514},"b3d27963-cbd4-4478-b20e-02fb96ec409e","PRESENT IN","11 countries","customerStoryHeroItem",{"_uid":516,"label":517,"value":518,"tooltip":18,"component":514},"f55bf364-5806-456a-accf-95098829bab5","HOURS SAVED","20 per month",{"_uid":520,"label":521,"value":522,"tooltip":18,"component":514},"643459b2-9614-4e60-af8f-fd2d2d67e689","TEAM BUDGETS","9","Tom Libbrecht",[525,538],{"_uid":526,"link":527,"name":523,"role":507,"image":528,"quote":531,"eyebrow":18,"isSmall":532,"reverse":14,"component":533,"trustLogos":534,"companyLogo":535,"floatingImages":536,"sectionSettings":537},"4dfd7ea8-4b93-4267-b502-4b027fe75aae",[],{"id":529,"alt":18,"name":18,"focus":18,"title":18,"filename":530,"copyright":18,"fieldtype":21},4447050,"https://a.storyblok.com/f/146026/1000x1000/89d21c1eeb/tom-libbrecht.jpeg"," Spendesk allows me to get a quick overview of our subscription tools, and also limit the budgets. It brings insight, and it brings more control on one of the biggest overhead expense aspects of our company. ",true,"quoteSection",[],{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":18,"copyright":19,"fieldtype":21},[],[],{"_uid":539,"items":540,"heading":578,"reverse":14,"component":596,"sectionSettings":597},"8495cd55-6a15-4fda-9f8e-04178b357cf5",[541,551,560,569],{"_uid":542,"title":543,"component":544,"description":545},"7cd4c889-0379-470f-9f4b-752e8f49ad72","How does Spendesk help manage employee travel expenses?","faqItem",{"type":30,"content":546},[547],{"type":45,"content":548},[549],{"text":550,"type":39},"Spendesk centralizes employee travel spending with prepaid Spendesk cards and team budgets, eliminating out-of-pocket expenses and speed‑up reimbursements. The platform enforces travel policies, provides real-time expense visibility, and removes manual expense reports by linking receipts to transactions and approvals for faster finance control.",{"_uid":552,"title":553,"component":544,"description":554},"b6cec673-7134-4c23-a358-1558ea690cfd","Can Spendesk centralize and track subscription payments for my company?",{"type":30,"content":555},[556],{"type":45,"content":557},[558],{"text":559,"type":39},"Spendesk consolidates subscription payments into a single centralized dashboard so finance teams can track recurring charges and manage approvals. The subscription management feature shows real-time spend by vendor, assigns budgets, and simplifies audits by attaching invoices and payment history to each subscription.",{"_uid":561,"title":562,"component":544,"description":563},"bfda6f7f-4911-46e0-9187-2f55bdd0b49d","How does Spendesk simplify monthly reconciliation for finance teams?",{"type":30,"content":564},[565],{"type":45,"content":566},[567],{"text":568,"type":39},"Spendesk automates reconciliation by matching card transactions with uploaded receipts and integrating with accounting systems for automatic entries. 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Spendesk's pre-approval rules and spend limits enforce policy compliance, while integrated dashboards and exportable reports streamline reconciliation and budgeting for faster month-end closes.",{"_uid":7985,"title":7986,"component":544,"description":7987},"ee80627e-2c67-4b85-a709-c22364fe5967","How long does it take to implement Spendesk for a mid-sized company?",{"type":30,"content":7988},[7989],{"type":45,"content":7990},[7991],{"text":7992,"type":39},"Spendesk implementation completes within 2–6 weeks for most mid-sized companies, including setup of virtual cards, approval workflows, user roles, and basic accounting connectors. 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This solution enables them to increase efficiency and ensure total control over committed spend.","100% centralised contracts",{"type":30,"content":8084},[8085,8090,8097,8104,8111,8118,8125,8126,8132,8139,8146,8156,8160,8167,8174,8219],{"type":33,"attrs":8086,"content":8087},{"level":35},[8088],{"text":8089,"type":39},"Payfit",{"type":45,"content":8091},[8092],{"text":8093,"type":39,"marks":8094},"Launched in 2016, PayFit is a French company offering a payroll and human resources management solution. By providing automated payroll management in real-time, PayFit reduces errors, frees up time, and promotes autonomy for business founders, employers, and employees. With operations in 3 countries (France, Spain and the United Kingdom), PayFit currently employs over 700 people in Europe, helping 16,000 entrepreneurs, VSEs and SMEs to manage their payroll and human resources.",[8095],{"type":1399,"attrs":8096},{"color":2201},{"type":33,"attrs":8098,"content":8099},{"level":35},[8100],{"text":2300,"type":39,"marks":8101},[8102],{"type":1399,"attrs":8103},{"color":6191},{"type":45,"content":8105},[8106],{"text":8107,"type":39,"marks":8108},"PayFit has introduced a structured purchasing policy to track and control requests and have them approved by the appropriate departments.",[8109],{"type":1399,"attrs":8110},{"color":2201},{"type":45,"content":8112},[8113],{"text":8114,"type":39,"marks":8115},"However, to put these processes in place and centralise documents, Aurore, the purchasing manager, had to juggle between various tools: Excel files, a ticket management tool, shared folders and messaging exchanges.",[8116],{"type":1399,"attrs":8117},{"color":2201},{"type":45,"content":8119},[8120],{"text":8121,"type":39,"marks":8122},"Processes were in place, but they were very manual and the company was wasting an enormous amount of time, without having a centralised, real-time view of all requests, contracts and information relating to purchasing.",[8123],{"type":1399,"attrs":8124},{"color":2201},{"type":45},{"type":61,"attrs":8127},{"id":2345,"body":8128},[8129],{"_uid":2348,"quote":8130,"subtitle":8131,"component":2351},"We were looking to implement a tool that would be easily adopted, not only by the Finance and Purchasing teams, but also by the various departments involved in the process, in particular the legal and IT/security teams.","Aurore Teboul",{"type":33,"attrs":8133,"content":8134},{"level":35},[8135],{"text":2473,"type":39,"marks":8136},[8137],{"type":1399,"attrs":8138},{"color":2201},{"type":45,"content":8140},[8141],{"text":8142,"type":39,"marks":8143},"To facilitate the procurement process, PayFit is now using Spendesk's procurement module, which complements the core supplier invoice and corporate card management functionality already in place at PayFit. This solution enables them to increase efficiency and ensure total control over expenditure commitments.",[8144],{"type":1399,"attrs":8145},{"color":2201},{"type":61,"attrs":8147},{"id":8148,"body":8149},"93aa55b3-8e59-4285-956a-4f53be426d77",[8150],{"_uid":8151,"text":8152,"color":8153,"title":8154,"component":8155},"i-e4568170-a3f1-4fb6-a99a-b2cb38a3da07","- Customised purchase request forms,\n- Validation workflow,\n- Centralisation of contracts and suppliers,\n- Renewal management,\n- Monitoring of committed spend for the finance department,\n- Supplier invoice management for the accounting department,\n- Invoice payments and single-use and subscription cards","purple","The main features implemented at PayFit are :","callout",{"type":45,"content":8157},[8158],{"text":8159,"type":39},"What's more, PayFit benefits from ongoing support and shares its feedback to feed into the development of the product.",{"type":33,"attrs":8161,"content":8162},{"level":35},[8163],{"text":2583,"type":39,"marks":8164},[8165],{"type":1399,"attrs":8166},{"color":2201},{"type":45,"content":8168},[8169],{"text":8170,"type":39,"marks":8171},"Since the tool was fully implemented, the purchasing manager has seen the following results: ",[8172],{"type":1399,"attrs":8173},{"color":2201},{"type":2203,"content":8175},[8176,8186,8194,8202,8208],{"type":2206,"content":8177},[8178],{"type":45,"content":8179},[8180,8184],{"text":8181,"type":39,"marks":8182},"0% missed renewals",[8183],{"type":156},{"text":8185,"type":39}," and 100% of major contracts renegotiated on time, resulting in significant savings for the company ",{"type":2206,"content":8187},[8188],{"type":45,"content":8189},[8190],{"text":8191,"type":39,"marks":8192},"100% internal adoption of the process",[8193],{"type":156},{"type":2206,"content":8195},[8196],{"type":45,"content":8197},[8198],{"text":8199,"type":39,"marks":8200},"100% of contracts centralised ",[8201],{"type":156},{"type":2206,"content":8203},[8204],{"type":45,"content":8205},[8206],{"text":8207,"type":39},"Significant reduction in time spent on management and fewer back-and-forth  ",{"type":2206,"content":8209},[8210,8214],{"type":45,"content":8211},[8212],{"text":8213,"type":39},"A more efficient, stress-free procurement team, able to focus on strategic, high added-value tasks: optimising procurement processes, developing a stronger strategic vision, and raising staff awareness of best procurement practices. ",{"type":61,"attrs":8215},{"id":2679,"body":8216},[8217],{"_uid":2682,"quote":8218,"subtitle":8131,"component":2351},"Spendesk meets our requirements: the solution is easy for everyone to use, the various departments gain greater autonomy and obtain the necessary visibility of contracts and suppliers. Staff are more autonomous and we make better decisions while saving time at every stage.",{"type":45,"content":8220},[8221],{"text":8222,"type":39,"marks":8223},"Continuously optimise the process and make even more informed decisions, notably through the use of AI and more advanced dashboards.  ",[8224],{"type":1399,"attrs":8225},{"color":2201},"We were looking to implement a tool that would be easily adopted by all stakeholders beyond Finance and Purchasing.","Indirect Procurement Manager",[8229,8231],{"_uid":2712,"label":2713,"value":8230,"tooltip":18,"component":514},"2021",{"_uid":2716,"label":8232,"value":2722,"tooltip":18,"component":514},"Important contract renewed",[8234,8251],{"_uid":8235,"link":8236,"name":8131,"role":8227,"image":8237,"media":8239,"quote":8240,"eyebrow":18,"isSmall":532,"reverse":14,"component":533,"trustLogos":8241,"companyLogo":8242,"sectionSettings":8246},"feea4990-f6d8-4cf8-9318-c878ceee6378",[],{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":19,"copyright":19,"fieldtype":21,"meta_data":8238,"is_external_url":14},{},[],"All stakeholders are involved and work together to make the best decisions. This saves time and resources at every stage of the procurement process.",[],{"id":8243,"alt":18,"name":18,"focus":18,"title":18,"source":18,"filename":8244,"copyright":18,"fieldtype":21,"meta_data":8245,"is_external_url":14},17767885,"https://a.storyblok.com/f/146026/161x49/04155d5f61/payfit-logo.svg",{},[8247],{"_uid":8248,"hide":14,"theme":600,"anchorId":18,"component":601,"spacingTop":18,"spacingBottom":18,"floatingImages":8249,"legacyVariableOverrides":8250},"14f39b36-9d25-4341-868c-855b45bf936f",[],[],{"_uid":8252,"items":8253,"heading":8290,"reverse":14,"component":596,"sectionSettings":8307},"321ad75d-da9b-4c3d-9994-f5b91a8de37f",[8254,8263,8272,8281],{"_uid":8255,"title":8256,"component":544,"description":8257},"26fdd4b6-fd68-415d-8872-61903290a00e","How does Spendesk centralize and automate purchase requests for teams?",{"type":30,"content":8258},[8259],{"type":45,"content":8260},[8261],{"text":8262,"type":39},"Spendesk centralizes and automates purchase requests by providing customizable purchase request forms and validation workflows that route approvals to the right stakeholders. The Spendesk procurement module captures requests, attaches contracts or quotes, and gives finance teams real-time visibility into committed spend, eliminating Excel files and ad-hoc ticketing while speeding approvals and reducing manual back-and-forth.",{"_uid":8264,"title":8265,"component":544,"description":8266},"e33d727e-1ed3-45de-b56b-a4297cc52a2f","Can Spendesk manage contract renewals and prevent missed renewals?",{"type":30,"content":8267},[8268],{"type":45,"content":8269},[8270],{"text":8271,"type":39},"Spendesk centralizes contract and renewal management by storing supplier contracts in a single hub and tracking renewal dates with automated alerts and renewal workflows. 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This small team manages spend for nearly 200 employees across the UK, US, Poland, and Singapore. ",[8798],{"type":1399,"attrs":8799},{"color":6191},{"type":61,"attrs":8801},{"id":8802,"body":8803},"8d1904d5-56d8-4461-a4e1-034449c9f373",[8804],{"_uid":8805,"after":8806,"before":8857,"component":114},"i-b3087eb0-bbf3-42b4-ba7b-01f844808237",[8807,8813,8820,8827,8834,8841,8849],{"_uid":8808,"icon":8809,"title":71,"isCard":14,"shadow":14,"subtitle":8810,"component":72},"e91b1662-52ab-4dc5-a8f6-cc95a8c1227e",{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":18,"copyright":19,"fieldtype":21},{"type":30,"content":8811},[8812],{"type":45},{"_uid":8814,"icon":8815,"title":8816,"isCard":14,"shadow":14,"subtitle":8817,"component":72},"8a97de76-6f21-4694-9546-ffb3db21cb9d",{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":18,"copyright":19,"fieldtype":21},"Books closed on the first day of the 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receipts",{"type":30,"content":8876},[8877],{"type":45},{"_uid":8879,"icon":8880,"title":8881,"isCard":14,"shadow":14,"subtitle":8882,"component":72},"924b219c-9080-4d78-afc2-bd972a4556e3",{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":18,"copyright":19,"fieldtype":21},"Manual journal entries & messy Excel sheets",{"type":30,"content":8883},[8884],{"type":45},{"_uid":8886,"icon":8887,"title":8889,"isCard":14,"shadow":14,"subtitle":8890,"component":72},"d8ae9a76-13f3-4d16-89f0-dec7041d23db",{"id":19,"alt":19,"name":18,"focus":19,"title":19,"source":19,"filename":18,"copyright":19,"fieldtype":21,"meta_data":8888},{},"Unable to reclaim VAT on credit card transactions",{"type":30,"content":8891},[8892],{"type":45},{"_uid":8894,"icon":8895,"title":8897,"isCard":14,"shadow":14,"subtitle":8898,"component":72},"56a08cfe-42aa-449b-bbb5-b860c4e2124d",{"id":19,"alt":19,"name":18,"focus":19,"title":19,"source":19,"filename":18,"copyright":19,"fieldtype":21,"meta_data":8896},{},"Expense tools the whole company complained about",{"type":30,"content":8899},[8900],{"type":45},{"_uid":8902,"icon":8903,"title":8905,"isCard":14,"shadow":14,"subtitle":8906,"component":72},"57512f94-f4d5-4b2b-bcb0-2b63df16e508",{"id":19,"alt":19,"name":18,"focus":19,"title":19,"source":19,"filename":18,"copyright":19,"fieldtype":21,"meta_data":8904},{},"Extra admin to add new team members",{"type":30,"content":8907},[8908],{"type":45},{"type":45},{"type":45,"content":8911},[8912],{"text":8913,"type":39,"marks":8914},"Before Spendesk, Duco relied on credit card statements, Excel sheets, and an expenses tool that was unpopular with staff. The admin, training, and case-by-case chasing involved added days to the monthly close, and took the finance team away from more impactful work. ",[8915],{"type":1399,"attrs":8916},{"color":6191},{"type":45,"content":8918},[8919],{"text":8920,"type":39,"marks":8921},"Alec needed a solution to all of these issues. Something to save his team time, and keep the rest of the company happy. ",[8922],{"type":1399,"attrs":8923},{"color":6191},{"type":45,"content":8925},[8926],{"text":8927,"type":39,"marks":8928},"“We looked at other options, but they were either just an expense tool or just a card solution. The massive benefit of Spendesk is that it does everything. It’s far more than just an expense tool.”",[8929],{"type":1399,"attrs":8930},{"color":6191},{"type":33,"attrs":8932,"content":8933},{"level":35},[8934],{"text":8935,"type":39,"marks":8936},"User-friendly expense tracking",[8937],{"type":1399,"attrs":8938},{"color":6191},{"type":45,"content":8940},[8941],{"text":8942,"type":39,"marks":8943},"Before Spendesk, the big problem with tracking expenses was the user experience. “We in the finance team know how to handle expenses, but others don’t. The sales team and upper management always complained about the NetSuite tool we provided them. ",[8944],{"type":1399,"attrs":8945},{"color":6191},{"type":45,"content":8947},[8948],{"text":8949,"type":39,"marks":8950},"“NetSuite is amazing, but it’s built for accountants. For everyone else, it looks and feels confusing.” This quickly takes the finance team from analytical experts to an in-house support team. ",[8951],{"type":1399,"attrs":8952},{"color":6191},{"type":45,"content":8954},[8955],{"text":8956,"type":39,"marks":8957},"“Our finance manager also had to onboard and offboard every single user manually. This meant dedicating hours every week to manage all the users. Tons of Slack messages. And we didn’t have enough licenses, so it was always a balancing act.”",[8958],{"type":1399,"attrs":8959},{"color":6191},{"type":45,"content":8961},[8962],{"text":8963,"type":39,"marks":8964},"All the extra work and complaints from colleagues are gone thanks to Spendesk. The app walks users through each expense claim and eliminates virtually all errors. ",[8965],{"type":1399,"attrs":8966},{"color":6191},{"type":45,"content":8968},[8969,8974,8980],{"text":8970,"type":39,"marks":8971},"“We needed something that would still work with NetSuite, but which was far simpler for the wider company to understand. ",[8972],{"type":1399,"attrs":8973},{"color":6191},{"text":8975,"type":39,"marks":8976},"It was clear that our teams would love the expense module, and that’s proven to be true",[8977,8978],{"type":156},{"type":1399,"attrs":8979},{"color":6191},{"text":250,"type":39,"marks":8981},[8982],{"type":1399,"attrs":8983},{"color":6191},{"type":33,"attrs":8985,"content":8986},{"level":35},[8987],{"text":8988,"type":39,"marks":8989},"Finance-friendly card payments",[8990],{"type":1399,"attrs":8991},{"color":6191},{"type":45,"content":8993},[8994],{"text":8995,"type":39,"marks":8996},"“Our cards process was the opposite of expenses: nobody else had a problem, but it was terrible for us in finance. Everyone was spending, spending, spending, and it was really hard to collect receipts.”",[8997],{"type":1399,"attrs":8998},{"color":6191},{"type":45,"content":9000},[9001,9006,9013],{"text":9002,"type":39,"marks":9003},"The finance team lacked real-time visibility over payments, relying on the monthly card statement. This was",[9004],{"type":1399,"attrs":9005},{"color":6191},{"text":9007,"type":39,"marks":9008}," the single biggest time waster during the month-end close",[9009,9010,9011],{"type":156},{"type":5835},{"type":1399,"attrs":9012},{"color":6191},{"text":9014,"type":39,"marks":9015},". ",[9016],{"type":1399,"attrs":9017},{"color":6191},{"type":45,"content":9019},[9020],{"text":9021,"type":39,"marks":9022},"“At the end of the month, we would get the statement, and we’d have to email it around to get specific receipts for each purchase. Our month-end process really revolved all around this, rather than the accounting work in NetSuite.” ",[9023],{"type":1399,"attrs":9024},{"color":6191},{"type":45,"content":9026},[9027],{"text":9028,"type":39,"marks":9029},"The worst part: the effort didn’t match the impact. “Credit card payments were small in terms of value, but reconciling these was our longest task. We had to try and get all the receipts and go through every transaction in Excel, line by line.",[9030],{"type":1399,"attrs":9031},{"color":6191},{"type":45,"content":9033},[9034],{"text":9035,"type":39,"marks":9036},"“Now I can keep on top of transactions weekly. At the end of each week, I check payments in Spendesk and then send them on to NetSuite. So when month-end appears, our credit cards are already done. We’re straight onto the next task. We can comfortably complete the monthly close by the end of working day two.”",[9037],{"type":1399,"attrs":9038},{"color":6191},{"type":33,"attrs":9040,"content":9041},{"level":35},[9042],{"text":9043,"type":39,"marks":9044},"An “effortless” NetSuite integration",[9045],{"type":1399,"attrs":9046},{"color":6191},{"type":45,"content":9048},[9049,9054,9060],{"text":9050,"type":39,"marks":9051},"Payment reconciliation typically takes companies days each month, thanks to unclear transaction details, mismatched supplier details, and missing receipts. Spendesk improves your ",[9052],{"type":1399,"attrs":9053},{"color":6191},{"text":9055,"type":39,"marks":9056},"pre-accounting",[9057,9058],{"type":5835},{"type":1399,"attrs":9059},{"color":6191},{"text":9061,"type":39,"marks":9062}," process, so all information is accurate and up to date.",[9063],{"type":1399,"attrs":9064},{"color":6191},{"type":45,"content":9066},[9067],{"text":9068,"type":39,"marks":9069},"“Working in Excel sheets brought a lot of fiddling around and work to populate all the information. Spendesk does most of this for us now.” ",[9070],{"type":1399,"attrs":9071},{"color":6191},{"type":45,"content":9073},[9074],{"text":9075,"type":39,"marks":9076},"The tool ensures that all information is provided and aligns with your fields in NetSuite. “I really like that it tells us if a vendor doesn’t exist in NetSuite, for example. We get a warning to say that pushing the transaction through will fail. Which means you can’t really make a mistake.” ",[9077],{"type":1399,"attrs":9078},{"color":6191},{"type":45,"content":9080},[9081],{"text":9082,"type":39,"marks":9083},"And while NetSuite itself can be confusing at times, connecting to it shouldn’t be. “Implementing the integration was effortless. The Spendesk team did all the connections for us. And when I misaligned things, Spendesk pointed out the errors and it was easy to fix. Once we were in a rhythm, all the data was flowing through really easily.",[9084],{"type":1399,"attrs":9085},{"color":6191},{"type":45,"content":9087},[9088,9093,9099],{"text":9089,"type":39,"marks":9090},"“The integration has saved us so much time, and we can close at month end so much quicker. Then ",[9091],{"type":1399,"attrs":9092},{"color":6191},{"text":9094,"type":39,"marks":9095},"we can look at the bigger numbers - that’s always more important in the finance team",[9096,9097],{"type":156},{"type":1399,"attrs":9098},{"color":6191},{"text":362,"type":39,"marks":9100},[9101],{"type":1399,"attrs":9102},{"color":6191},{"type":45,"content":9104},[9105],{"text":9106,"type":39,"marks":9107},"“We’re down to one day per month to close the books.”",[9108],{"type":1399,"attrs":9109},{"color":6191},{"type":33,"attrs":9111,"content":9112},{"level":35},[9113],{"text":9114,"type":39,"marks":9115},"A smarter way to reclaim VAT",[9116],{"type":1399,"attrs":9117},{"color":6191},{"type":45,"content":9119},[9120],{"text":9121,"type":39,"marks":9122},"In many cases, missing receipts meant real money lost for Duco. “If we didn’t have the receipts, we couldn’t claim back VAT. And even if each individual card payment might be small, they really add up over time. We missed out on quite a lot of money.”",[9123],{"type":1399,"attrs":9124},{"color":6191},{"type":45,"content":9126},[9127,9132,9138],{"text":9128,"type":39,"marks":9129},"Today, card receipts are captured and submitted on time, and Duco can reclaim all the VAT it’s entitled to. “",[9130],{"type":1399,"attrs":9131},{"color":6191},{"text":9133,"type":39,"marks":9134},"The difference is incredible. We went from no receipts to receipts for everything. And we’re now capturing VAT easily",[9135,9136],{"type":156},{"type":1399,"attrs":9137},{"color":6191},{"text":9139,"type":39,"marks":9140},". And I really like the bot, Marvin. It automatically recognises VAT, so that saves even more time. ",[9141],{"type":1399,"attrs":9142},{"color":6191},{"type":45,"content":9144},[9145],{"text":9146,"type":39,"marks":9147},"“We can also create rules for certain vendors, so we always know the VAT amount. That makes me even more efficient. I just do a quick check, and it’s all done.” ",[9148],{"type":1399,"attrs":9149},{"color":6191},{"type":33,"attrs":9151,"content":9152},{"level":35},[9153],{"text":9154,"type":39,"marks":9155},"Simple integration with HR tools",[9156],{"type":1399,"attrs":9157},{"color":6191},{"type":45,"content":9159},[9160],{"text":9161,"type":39,"marks":9162},"Duco uses BambooHR as its “source of truth” for employee information. Every team member updates their contact details in the tool, and leavers are easily removed when necessary. And because Spendesk integrates with BambooHR directly, these changes only need to be made once. ",[9163],{"type":1399,"attrs":9164},{"color":6191},{"type":45,"content":9166},[9167],{"text":9168,"type":39,"marks":9169},"“Integrating Spendesk with BambooHR was really easy. The Spendesk team showed us how to switch it on, tailor the integration and filter by location or apply other filters. It’s really user friendly.",[9170],{"type":1399,"attrs":9171},{"color":6191},{"type":45,"content":9173},[9174],{"text":9175,"type":39,"marks":9176},"“With our previous expenses tool, we would have to add and remove people manually, and juggle limited licenses. That was a lot of admin work and a lot of time wasted. ",[9177],{"type":1399,"attrs":9178},{"color":6191},{"type":45,"content":9180},[9181],{"text":9182,"type":39,"marks":9183},"“We know how well it’s going [with Spendesk] because there’s hardly any noise around the integration. I get a notification from time to time that a new person has joined our Spendesk account, and I didn’t even realise we had a new joiner. They’re added automatically.”",[9184],{"type":1399,"attrs":9185},{"color":6191},{"type":45,"content":9187},[9188],{"text":9189,"type":39,"marks":9190},"This is even more important at scale. “We’ve recently acquired a company and we’re merging, which is a lot of work. Onboarding and migrating all of these new team members over to our systems is an agenda item for our finance and HR teams. But getting them onto Spendesk was easy - as long as they’re in BambooHR, they’re also in Spendesk. That’s a massive win for me. It’s a part of the M&A plan we don’t have to think about.”",[9191],{"type":1399,"attrs":9192},{"color":6191},{"type":45,"content":9194},[9195],{"text":9196,"type":39,"marks":9197},"“I would advise others to explore all the features that Spendesk offers. For us that’s the expenses tools, the NetSuite integration, and the HR integration. Every integration is another efficiency gain for us. ",[9198],{"type":1399,"attrs":9199},{"color":6191},{"type":45,"content":9201},[9202],{"text":9203,"type":39,"marks":9204},"“It’s not just bells and whistles - there’s a real benefit to each and every feature.” ",[9205],{"type":1399,"attrs":9206},{"color":6191},{"type":33,"attrs":9208,"content":9209},{"level":35},[9210],{"text":9211,"type":39,"marks":9212},"“Customer service is the icing on the cake”",[9213],{"type":1399,"attrs":9214},{"color":6191},{"type":45,"content":9216},[9217],{"text":9218,"type":39,"marks":9219},"Finance teams have grown used to long, difficult setup processes for new software. But that’s not what Alec found with Spendesk. “The customer experience has been really good. From the first demo and the sales conversations to working closely with our support person, the standard has been so high throughout. ",[9220],{"type":1399,"attrs":9221},{"color":6191},{"type":45,"content":9223},[9224],{"text":9225,"type":39,"marks":9226},"“We actually delayed things a lot on our side, but I really appreciated the positive and caring way that Spendesk handled those delays. There was always a friendly approach, happy to help.",[9227],{"type":1399,"attrs":9228},{"color":6191},{"type":45,"content":9230},[9231,9235,9241],{"text":376,"type":39,"marks":9232},[9233],{"type":1399,"attrs":9234},{"color":6191},{"text":9236,"type":39,"marks":9237},"We feel respected, and I appreciate that all our emails and feedback are received well",[9238,9239],{"type":156},{"type":1399,"attrs":9240},{"color":6191},{"text":9242,"type":39,"marks":9243},". The tool and integration are great, and the new developments and innovations are super exciting, but the customer service is the icing on the cake. I want to thank everyone involved.” ",[9244],{"type":1399,"attrs":9245},{"color":6191},"I would absolutely recommend Spendesk, especially for NetSuite users. 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Spendesk’s automated journal entries and NetSuite integration eliminate manual Excel entries, ensuring accurate GL posting and faster month-end closes.",{"_uid":9303,"title":9304,"component":544,"description":9305},"235c6e83-1f69-4bbd-9649-f24fa66bf3bb","How can Spendesk help shorten my company’s month-end close?",{"type":30,"content":9306},[9307],{"type":45,"content":9308},[9309],{"text":9310,"type":39},"Spendesk reduces month-end close time by centralizing receipts, automating expense approvals, and syncing transactions to accounting systems with one-click exports. Spendesk’s physical and virtual cards, intelligent receipt capture, and automated approvals remove manual tasks so finance teams close books faster and with fewer reconciliation errors.",{"_uid":9312,"title":9313,"component":544,"description":9314},"9388d2fb-7a64-4cee-b2ff-00095c301695","Can Spendesk automatically onboard and offboard users from BambooHR?",{"type":30,"content":9315},[9316],{"type":45,"content":9317},[9318],{"text":9319,"type":39},"Spendesk automatically provisions and deprovisions users via BambooHR integration, syncing employee profiles and roles so admins avoid manual onboarding. Spendesk’s HR-driven user provisioning and license management ensure new hires receive access to cards and expense tools immediately, while terminated users are removed to maintain security and compliance.",[9321],{"cta":9322,"_uid":9323,"title":9324,"eyebrow":9330,"subtitle":9333,"component":33,"textAlign":18,"sectionSettings":9336,"breakLineOnMobile":14,"subtitleLeftBorder":14,"customTitleFontSize":18},[],"4fe1fd74-42cb-4b9b-b0d2-652f94ccdd66",{"type":30,"content":9325},[9326],{"type":33,"attrs":9327,"content":9328},{"level":35},[9329],{"text":588,"type":39},{"type":30,"content":9331},[9332],{"type":45},{"type":30,"content":9334},[9335],{"type":45},[],[9338],{"_uid":9339,"hide":14,"theme":600,"anchorId":18,"component":601,"spacingTop":18,"hideOnDevices":9340,"spacingBottom":18,"floatingImages":9341,"variableOverrides":9342},"47cc1388-b0be-48b6-aac5-dc9e6c4554c7",[],[],[],{"id":9344,"alt":18,"name":18,"focus":18,"title":18,"source":18,"filename":9345,"copyright":18,"fieldtype":21,"meta_data":9346,"is_external_url":14},16869456,"https://a.storyblok.com/f/146026/1104x1104/d9db7e7287/duco-alec-ball_square.png",{},{"id":9348,"alt":18,"name":18,"focus":18,"title":18,"source":18,"filename":9349,"copyright":18,"fieldtype":21,"meta_data":9350,"is_external_url":14},14012569,"https://a.storyblok.com/f/146026/4780x980/9908a665d7/duco-test.png",{},{"type":30,"content":9352},[9353],{"type":45,"content":9354},[9355],{"text":9356,"type":39,"marks":9357},"Duco Technology is a SaaS tool which automates data reconciliation. Used by banks and other companies processing large amounts of data, Duco removes error-prone Excel sheets to ensure data is accurate, costs are controlled, and your business remains agile.",[9358],{"type":1399,"attrs":9359},{"color":6191},{"id":9361,"alt":18,"name":18,"focus":18,"title":18,"source":18,"filename":9362,"copyright":18,"fieldtype":21,"meta_data":9363,"is_external_url":14},14077397,"https://a.storyblok.com/f/146026/1104x1388/88b0181f00/duco-alec-ball.png",{},"Duco Technology automates accounting with NetSuite integration","Automated VAT claims and journal entries","duco-technology","customers/duco-technology",-290,[],"7359d0cc-7a7f-4049-bfa7-d423f5640992","2022-12-13T13:57:22.998Z",[],[9374,9375,9376],{"path":9367,"name":19,"lang":633,"published":19},{"path":9367,"name":19,"lang":635,"published":19},{"path":9367,"name":19,"lang":637,"published":19},{"name":9378,"created_at":9379,"published_at":9380,"updated_at":9381,"id":9382,"uuid":9383,"content":9384,"slug":9820,"full_slug":9821,"sort_by_date":19,"position":9368,"tag_list":9822,"is_startpage":14,"parent_id":626,"meta_data":19,"group_id":9823,"first_published_at":9371,"release_id":19,"lang":629,"path":19,"alternates":9824,"default_full_slug":9821,"translated_slugs":9825,"_stopResolving":532},"&Open","2023-12-18T12:24:42.675Z","2026-03-20T15:35:02.990Z","2026-03-20T15:35:03.017Z",419989522,"2724a630-62c0-48a2-8ab3-c8436cd751cb",{"seo":9385,"_uid":8781,"benefit":9394,"content":9395,"headline":9691,"authorJob":9692,"component":508,"heroItems":9693,"authorName":9700,"components":9701,"authorImage":9789,"companyLogo":9791,"companySize":609,"description":9795,"listingImage":9816,"listingTitle":9818,"listingBenefit":9819,"companyIndustry":620},[9386],{"_uid":8774,"noIndex":14,"component":15,"metaImage":9387,"metaFields":9391},{"id":9388,"alt":18,"name":18,"focus":18,"title":18,"source":18,"filename":9389,"copyright":18,"fieldtype":21,"meta_data":9390,"is_external_url":14},13339167,"https://a.storyblok.com/f/146026/400x400/28f55ea002/emmafriel_testimonial_square.jpg",{},{"_uid":8778,"title":9392,"plugin":25,"description":9393},"&Open's win-win solution to scale and grow","Dublin-based &Open redefined corporate spend with time-saving benefits for finance teams and employees alike.","Monthly close is 5 times faster",{"type":30,"content":9396},[9397,9405,9412,9419,9484,9485,9492,9499,9506,9513,9517,9525,9532,9539,9547,9554,9561,9575,9576,9584,9591,9598,9616,9634,9641,9648,9656,9663,9670,9677,9684],{"type":33,"attrs":9398,"content":9399},{"level":35},[9400],{"text":9401,"type":39,"marks":9402},"A multipurpose tool for busy employees",[9403],{"type":1399,"attrs":9404},{"color":6191},{"type":45,"content":9406},[9407],{"text":9408,"type":39,"marks":9409},"&Open’s small but mighty finance team uses Spendesk on a daily basis. Made up of a CFO, Financial Controller, Accountant, and Assistant Accountant, the team has been using Spendesk for the past two years. ",[9410],{"type":1399,"attrs":9411},{"color":6191},{"type":45,"content":9413},[9414],{"text":9415,"type":39,"marks":9416},"The company’s 70+ employees are also well-acquainted with Spendesk. They use it for pretty much everything related to spending: employee expenses, travel expenses, virtual cards, subscriptions, vendor payments, and more.",[9417],{"type":1399,"attrs":9418},{"color":6191},{"type":61,"attrs":9420},{"id":8802,"body":9421},[9422],{"_uid":8805,"after":9423,"before":9453,"component":114},[9424,9429,9435,9441,9447],{"_uid":8808,"icon":9425,"title":71,"isCard":14,"shadow":14,"subtitle":9426,"component":72},{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":18,"copyright":19,"fieldtype":21},{"type":30,"content":9427},[9428],{"type":45},{"_uid":8814,"icon":9430,"title":9431,"isCard":14,"shadow":14,"subtitle":9432,"component":72},{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":18,"copyright":19,"fieldtype":21},"Easy-to-use tool for spend management",{"type":30,"content":9433},[9434],{"type":45},{"_uid":8821,"icon":9436,"title":9437,"isCard":14,"shadow":14,"subtitle":9438,"component":72},{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":18,"copyright":19,"fieldtype":21},"Automatic receipt upload and spend limits",{"type":30,"content":9439},[9440],{"type":45},{"_uid":8828,"icon":9442,"title":9443,"isCard":14,"shadow":14,"subtitle":9444,"component":72},{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":18,"copyright":19,"fieldtype":21},"Mobile app and native integration with Xero",{"type":30,"content":9445},[9446],{"type":45},{"_uid":8835,"icon":9448,"title":9449,"isCard":14,"shadow":14,"subtitle":9450,"component":72},{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":18,"copyright":19,"fieldtype":21},"Smooth and quick month-end process",{"type":30,"content":9451},[9452],{"type":45},[9454,9459,9466,9472,9478],{"_uid":8859,"icon":9455,"title":97,"isCard":14,"shadow":14,"subtitle":9456,"component":72},{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":18,"copyright":19,"fieldtype":21},{"type":30,"content":9457},[9458],{"type":45},{"_uid":9460,"icon":9461,"title":9462,"isCard":14,"shadow":14,"subtitle":9463,"component":72},"695db88b-5f6d-4ff6-b192-2c8b87460949",{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":18,"copyright":19,"fieldtype":21},"No long-term spend solution",{"type":30,"content":9464},[9465],{"type":45},{"_uid":8865,"icon":9467,"title":9468,"isCard":14,"shadow":14,"subtitle":9469,"component":72},{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":18,"copyright":19,"fieldtype":21},"Chasing employees for receipts",{"type":30,"content":9470},[9471],{"type":45},{"_uid":8872,"icon":9473,"title":9474,"isCard":14,"shadow":14,"subtitle":9475,"component":72},{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":18,"copyright":19,"fieldtype":21},"Disparate systems and no app",{"type":30,"content":9476},[9477],{"type":45},{"_uid":8879,"icon":9479,"title":9480,"isCard":14,"shadow":14,"subtitle":9481,"component":72},{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":18,"copyright":19,"fieldtype":21},"Manual systems at month-end",{"type":30,"content":9482},[9483],{"type":45},{"type":45},{"type":45,"content":9486},[9487],{"text":9488,"type":39,"marks":9489},"Emma Friel, &Open’s financial accountant, says that Spendesk’s virtual cards are extremely convenient, especially when dealing with new vendors.",[9490],{"type":1399,"attrs":9491},{"color":6191},{"type":45,"content":9493},[9494],{"text":9495,"type":39,"marks":9496},"“I see the buying team use Spendesk to pay vendors who are new or aren’t our normal suppliers. If we don’t already have the terms or a contract in place with these new vendors, we need to pay upfront. Spendesk makes this possible.”",[9497],{"type":1399,"attrs":9498},{"color":6191},{"type":45,"content":9500},[9501],{"text":9502,"type":39,"marks":9503},"Darren Chaney, financial controller at &Open, agrees that immediate payment is a huge benefit. “It speeds up the pace of how our buying team, and other teams, can buy. It eliminates the bank transfer process. You can pay straight away, it’s instant. That’s a huge positive.”",[9504],{"type":1399,"attrs":9505},{"color":6191},{"type":45,"content":9507},[9508],{"text":9509,"type":39,"marks":9510},"Using a Spendesk card also means orders can be shipped out right away; there’s no need to wait days for bank transfers to go through. Darren explains how Spendesk came in handy when there was a shipping emergency:",[9511],{"type":1399,"attrs":9512},{"color":6191},{"type":45,"content":9514},[9515],{"text":9516,"type":39},"\"One time, there were goods damaged in one of the warehouses. They needed to restock the product immediately and get it shipped out. It was too late in the day for a bank transfer. If we waited until the next day, then the bank transfer would’ve taken another day, and the shipment would have been delayed one more day after that. Using Spendesk meant we could pay immediately, eliminating the delays and solving our problem.\"",{"type":33,"attrs":9518,"content":9519},{"level":35},[9520],{"text":9521,"type":39,"marks":9522},"Faster month-end closing thanks to Spendesk’s integration with Xero",[9523],{"type":1399,"attrs":9524},{"color":6191},{"type":45,"content":9526},[9527],{"text":9528,"type":39,"marks":9529},"Emma says that Spendesk saves loads of time during the month-end financial close process. ",[9530],{"type":1399,"attrs":9531},{"color":6191},{"type":45,"content":9533},[9534],{"text":9535,"type":39,"marks":9536},"“Spendesk makes month-end closing super easy. We can export the data from Spendesk straight into Xero.”",[9537],{"type":1399,"attrs":9538},{"color":6191},{"type":45,"content":9540},[9541],{"text":9542,"type":39,"marks":9543},"“We spend about an hour reviewing transactions, but that’s it.” ",[9544,9545],{"type":156},{"type":1399,"attrs":9546},{"color":6191},{"type":45,"content":9548},[9549],{"text":9550,"type":39,"marks":9551},"Spendesk speeds up &Open’s monthly financial close process, eliminating the tedious manual tasks normally associated with this period. ",[9552],{"type":1399,"attrs":9553},{"color":6191},{"type":45,"content":9555},[9556],{"text":9557,"type":39,"marks":9558},"Darren estimates the time saved with Spendesk in contrast with his previous experiences: ",[9559],{"type":1399,"attrs":9560},{"color":6191},{"type":61,"attrs":9562},{"id":9563,"body":9564},"7f0162ef-5049-4e36-9311-49e2a49a9378",[9565],{"_uid":9566,"name":9567,"role":9568,"image":9569,"quote":9573,"component":9574},"i-62830b25-1334-42c1-972e-7dce71f2c49e","Darren Chaney","Financial Controller",{"id":9570,"alt":18,"name":18,"focus":18,"title":18,"source":18,"filename":9571,"copyright":18,"fieldtype":21,"meta_data":9572,"is_private":18,"is_external_url":14},13767224,"https://a.storyblok.com/f/146026/3318x3131/5d779efb20/darren-open.jpg",{},"Compared to previous companies, the monthly close takes about a fifth of the time. It’s really, really quick. It takes away the pain of having to leave the platform, go to a banking platform, put in the amounts, chase for receipts… you don’t have to do any of that.","quote",{"type":45},{"type":33,"attrs":9577,"content":9578},{"level":35},[9579],{"text":9580,"type":39,"marks":9581},"No more chasing receipts",[9582],{"type":1399,"attrs":9583},{"color":6191},{"type":45,"content":9585},[9586],{"text":9587,"type":39,"marks":9588},"Darren reckons that Spendesk’s “Play by the Rules” automatic limits are among his favourite features of the tool.",[9589],{"type":1399,"attrs":9590},{"color":6191},{"type":45,"content":9592},[9593],{"text":9594,"type":39,"marks":9595},"“Automatically blocking accounts that haven’t uploaded receipts is a very good feature. It stops us from having to chase receipts. The employee’s account is automatically blocked if their receipts aren’t in.”",[9596],{"type":1399,"attrs":9597},{"color":6191},{"type":45,"content":9599},[9600,9605,9611],{"text":9601,"type":39,"marks":9602},"Emma agrees: “If we didn’t have that feature in place, we would be missing a ",[9603],{"type":1399,"attrs":9604},{"color":6191},{"text":9606,"type":39,"marks":9607},"lot",[9608,9609],{"type":5835},{"type":1399,"attrs":9610},{"color":6191},{"text":9612,"type":39,"marks":9613}," of receipts. It would cause us so much extra admin if we had to email people for receipts or transfer cash at the end of the month. It’s all automatic with Spendesk. It’s a big time saver.”",[9614],{"type":1399,"attrs":9615},{"color":6191},{"type":45,"content":9617},[9618,9623,9629],{"text":9619,"type":39,"marks":9620},"Spendesk makes life easier for both the finance team ",[9621],{"type":1399,"attrs":9622},{"color":6191},{"text":9624,"type":39,"marks":9625},"and",[9626,9627],{"type":5835},{"type":1399,"attrs":9628},{"color":6191},{"text":9630,"type":39,"marks":9631}," non-finance employees. With a mobile app, automatic receipt capture, spending limits, and the ability to block non-compliant accounts, the finance team can let employees handle their own expenses while still maintaining 100% control over employee spend.",[9632],{"type":1399,"attrs":9633},{"color":6191},{"type":45,"content":9635},[9636],{"text":9637,"type":39,"marks":9638},"As the financial controller, Darren enjoys Spendesk’s approval feature. “I like the ability to be able to approve expenses and pay them straight from the platform. It saves quite a bit of time.”",[9639],{"type":1399,"attrs":9640},{"color":6191},{"type":45,"content":9642},[9643],{"text":9644,"type":39,"marks":9645},"Spendesk is a lifesaver for busy finance team members like Darren and Emma.",[9646],{"type":1399,"attrs":9647},{"color":6191},{"type":33,"attrs":9649,"content":9650},{"level":35},[9651],{"text":9652,"type":39,"marks":9653},"Showcasing the &Open platform with virtual Spendesk cards",[9654],{"type":1399,"attrs":9655},{"color":6191},{"type":45,"content":9657},[9658],{"text":9659,"type":39,"marks":9660},"&Open employees use Spendesk daily. But there’s a clever twist: the sales team generates virtual cards for prospects and clients who want to try the platform. ",[9661],{"type":1399,"attrs":9662},{"color":6191},{"type":45,"content":9664},[9665],{"text":9666,"type":39,"marks":9667},"Emma explains: “On our on-demand platform, we give new clients a virtual Spendesk card to test out our platform. We give them €100 on a card so they can use it.”",[9668],{"type":1399,"attrs":9669},{"color":6191},{"type":45,"content":9671},[9672],{"text":9673,"type":39,"marks":9674},"It’s a win-win for everybody: the sales team can wow the clients, clients can test out &Open’s platform and the finance team can keep track of company spending without leaving the Spendesk interface.",[9675],{"type":1399,"attrs":9676},{"color":6191},{"type":45,"content":9678},[9679],{"text":9680,"type":39,"marks":9681},"&Open plans on doubling their revenue in the coming year while keeping headcount the same. Darren is looking forward to the future and knows that he can count on Spendesk. “Spendesk will stay the same, and add the same value as it does now, even if there’s more volume.”",[9682],{"type":1399,"attrs":9683},{"color":6191},{"type":45,"content":9685},[9686],{"text":9687,"type":39,"marks":9688},"For &Open, Spendesk is a scalable spend management solution, perfect for a scaling business.",[9689],{"type":1399,"attrs":9690},{"color":6191},"With Spendesk, we can pay our vendors straight away.","Financial accountant",[9694,9696,9699],{"_uid":9250,"label":8657,"value":9695,"tooltip":18,"component":514},"since 2021",{"_uid":9252,"label":9697,"value":9698,"tooltip":18,"component":514},"Operating globally","EMEA, UK, APAC, USA",{"_uid":9256,"label":9257,"value":7225,"tooltip":18,"component":514},"Emma Friel",[9702,9718],{"_uid":9261,"link":9703,"name":9700,"role":9704,"image":9705,"isBig":532,"quote":9707,"title":9266,"images":9708,"layout":18,"eyebrow":18,"isSmall":532,"reverse":14,"component":533,"trustLogos":9711,"companyLogo":9712,"floatingImages":9713,"sectionSettings":9714},[],"Financial Accountant",{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":19,"copyright":19,"fieldtype":21,"meta_data":9706,"is_external_url":14},{},"It’s all automatic with Spendesk. It’s a big time saver.",[9709],{"_uid":9269,"asset":9710,"shadow":14,"component":3912},{"id":9271,"alt":18,"name":18,"focus":18,"title":18,"filename":9272,"copyright":18,"fieldtype":21},[],{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":19,"copyright":19,"fieldtype":21},[],[9715],{"_uid":9278,"hide":14,"theme":600,"anchorId":18,"component":601,"spacingTop":18,"spacingBottom":18,"floatingImages":9716,"legacyVariableOverrides":9717},[],[],{"_uid":9719,"items":9720,"heading":9766,"reverse":14,"component":596,"sectionSettings":9783},"57699364-9d52-4fc3-8f83-3c445615da7d",[9721,9730,9739,9748,9757],{"_uid":9722,"title":9723,"component":544,"description":9724},"d1ccf3c7-0b65-4a8a-86fb-9b02fe70f716","How can Spendesk virtual cards help me pay new vendors immediately?",{"type":30,"content":9725},[9726],{"type":45,"content":9727},[9728],{"text":9729,"type":39},"Spendesk provides virtual cards that enable immediate vendor payments without bank transfers, supporting one-time and recurring supplier charges. The virtual card feature includes spend limits, single-use and multi-use cards, and instant issuance so teams can pay new vendors and avoid shipping delays. Spendesk also records transactions automatically for faster reconciliation.",{"_uid":9731,"title":9732,"component":544,"description":9733},"5ce77755-d316-4034-9bd4-3867fb9703ba","How does Spendesk speed up month-end closing with Xero?",{"type":30,"content":9734},[9735],{"type":45,"content":9736},[9737],{"text":9738,"type":39},"Spendesk integrates directly with Xero to streamline month-end close by syncing transactions, receipts, and coding to reduce manual reconciliation. The Xero integration feature exports categorized expenses and matches receipts collected via Spendesk's mobile app, accelerating accounting workflows and shortening month-end timelines for finance teams.",{"_uid":9740,"title":9741,"component":544,"description":9742},"64536139-11b5-4ce5-9cb2-08a1a49b218c","Can Spendesk enforce approvals and prevent overspending?",{"type":30,"content":9743},[9744],{"type":45,"content":9745},[9746],{"text":9747,"type":39},"Spendesk provides configurable approval workflows and per-card spend limits to enforce company policies and prevent overspending. The approvals feature supports multi-level sign-offs, automated compliance flags, and budget tagging so finance teams maintain control while enabling teams to purchase quickly. Spendesk also logs approver details for audits.",{"_uid":9749,"title":9750,"component":544,"description":9751},"26efed34-dc72-4a9c-85b2-41ed6c0ccc33","How does Spendesk handle receipt capture and expense reporting on mobile?",{"type":30,"content":9752},[9753],{"type":45,"content":9754},[9755],{"text":9756,"type":39},"Spendesk's mobile app captures receipts and attaches them to expense transactions instantly, eliminating manual receipt collection and improving compliance. The receipt capture feature auto-matches images to card transactions and works with virtual cards, ensuring accurate expense records that finance teams can export to accounting systems.",{"_uid":9758,"title":9759,"component":544,"description":9760},"4b833b6b-8fa0-4f8b-85dd-e11efe5a607c","Is Spendesk suitable for scaling finance teams and global operations?",{"type":30,"content":9761},[9762],{"type":45,"content":9763},[9764],{"text":9765,"type":39},"Spendesk scales with growing companies by centralizing cards, approvals, budgets, and invoice payments across teams and regions, supporting multi-currency transactions and global supplier payments. The platform's budgets and reporting features provide visibility for finance teams to control spend across EMEA, UK, APAC, and the USA while maintaining fast vendor payments.",[9767],{"cta":9768,"_uid":9769,"title":9770,"eyebrow":9776,"subtitle":9779,"component":33,"textAlign":18,"sectionSettings":9782,"breakLineOnMobile":14,"subtitleLeftBorder":14,"customTitleFontSize":18},[],"3035a948-97f0-42ea-978c-9e999ca806f2",{"type":30,"content":9771},[9772],{"type":33,"attrs":9773,"content":9774},{"level":35},[9775],{"text":588,"type":39},{"type":30,"content":9777},[9778],{"type":45},{"type":30,"content":9780},[9781],{"type":45},[],[9784],{"_uid":9785,"hide":14,"theme":600,"anchorId":18,"component":601,"spacingTop":18,"hideOnDevices":9786,"spacingBottom":18,"floatingImages":9787,"variableOverrides":9788},"733cb192-d209-43a2-873d-fb3ae707c7ba",[],[],[],{"id":9388,"alt":18,"name":18,"focus":18,"title":18,"source":18,"filename":9389,"copyright":18,"fieldtype":21,"meta_data":9790,"is_external_url":14},{},{"id":9792,"alt":18,"name":18,"focus":18,"title":18,"source":18,"filename":9793,"copyright":18,"fieldtype":21,"meta_data":9794,"is_external_url":14},13325550,"https://a.storyblok.com/f/146026/3759x1884/8c7b3bd2f2/mask-gro2up.png",{},{"type":30,"content":9796},[9797],{"type":45,"content":9798},[9799,9804,9811],{"text":9800,"type":39,"marks":9801},"Dublin-based ",[9802],{"type":1399,"attrs":9803},{"color":6191},{"text":9378,"type":39,"marks":9805},[9806,9809],{"type":1406,"attrs":9807},{"href":9808,"uuid":19,"anchor":19,"target":2705,"linktype":1231},"https://andopen.co/",{"type":1399,"attrs":9810},{"color":6191},{"text":9812,"type":39,"marks":9813}," is a B2B business gifting solution platform. They’ve redefined corporate gifting, making a previously cumbersome process easy and efficient. Of course, a modern and forward-thinking company like &Open requires a modern spend management solution: Spendesk.",[9814],{"type":1399,"attrs":9815},{"color":6191},{"id":9388,"alt":18,"name":18,"focus":18,"title":18,"source":18,"filename":9389,"copyright":18,"fieldtype":21,"meta_data":9817,"is_external_url":14},{},"&Open, Dublin-based gifting solution, redefined corporate spend with Spendesk","5x faster to monthly close","andopen","customers/andopen",[],"45eb858d-3377-4c80-931c-0819e8d6ce5e",[],[9826,9827,9828],{"path":9821,"name":19,"lang":633,"published":19},{"path":9821,"name":19,"lang":635,"published":19},{"path":9821,"name":19,"lang":637,"published":19},{"name":9830,"created_at":9831,"published_at":9832,"updated_at":9833,"id":9834,"uuid":9835,"content":9836,"slug":10179,"full_slug":10180,"sort_by_date":19,"position":10181,"tag_list":10182,"is_startpage":14,"parent_id":626,"meta_data":19,"group_id":10183,"first_published_at":10184,"release_id":19,"lang":629,"path":19,"alternates":10185,"default_full_slug":10180,"translated_slugs":10186,"_stopResolving":532},"WeRoad","2023-11-17T08:28:30.348Z","2026-03-20T15:30:46.588Z","2026-03-20T15:30:46.611Z",407250816,"0f50943b-a008-40c3-a1e0-98c13291f2e2",{"seo":9837,"_uid":9848,"footer":9849,"benefit":9850,"content":9851,"headline":10069,"authorJob":7965,"component":508,"heroItems":10070,"authorName":10077,"components":10078,"authorImage":10150,"companyLogo":10155,"companySize":609,"description":10159,"lightNavbar":14,"hideIntercom":14,"listingImage":10174,"listingTitle":9846,"unfixedNavbar":14,"listingBenefit":10176,"companyIndustry":10177,"navbarCustomCtas":10178,"confettiAnimation":14,"disableNavbarLogoLink":14,"scrollRevealAnimation":14,"onPageViewSegmentEvent":18},[9838],{"_uid":9839,"noIndex":14,"component":15,"metaImage":9840,"metaFields":9844},"81ca1676-9b18-4da0-ac82-28c075261493",{"id":9841,"alt":18,"name":18,"focus":18,"title":18,"source":18,"filename":9842,"copyright":18,"fieldtype":21,"meta_data":9843,"is_external_url":14},11334128,"https://a.storyblok.com/f/146026/4800x2520/8be7ff3270/customer-testimonials_weroad.png",{},{"_uid":9845,"title":9846,"plugin":25,"description":9847},"a9c79f51-ab73-481c-8f4c-2759d197b179","How Weroad saved half their expense management time","WeRoad, Europe's largest adventure travel community, has transformed their expense report processing through the use of Spendesk.","9302c354-0b84-4429-b737-10aca7c34721","normal","50% LESS TIME SPENT MANAGING EXPENSE REPORTS",{"type":30,"content":9852},[9853,9861,9868,9869,9907,9909,9918,9925,9932,9940,9947,9954,9961,9969,9976,9983,9990,9992,10000,10008,10015,10022,10029,10037,10044,10051],{"type":33,"attrs":9854,"content":9855},{"level":35},[9856],{"text":9857,"type":39,"marks":9858},"Transforming expense management at WeRoad: a journey with Spendesk",[9859],{"type":1399,"attrs":9860},{"color":6191},{"type":45,"content":9862},[9863],{"text":9864,"type":39,"marks":9865},"For WeRoad, the first benefit that comes to mind when using Spendesk is 'efficiency.' The finance team's work has been simplified, and they can now focus on added value tasks rather than manual ones. This was the primary goal when they started looking for a complete expense management solution. In addition, non-finance employees at WeRoad have also found Spendesk to be an easy-to-understand and easy-to-use tool. Last but not least, WeRoad was faced with the business critical need to seamlessly manage spend in over 5 locations. ",[9866],{"type":1399,"attrs":9867},{"color":6191},{"type":45},{"type":61,"attrs":9870},{"id":9871,"body":9872},"d3e18a22-e728-4da8-9a74-678eb51e8499",[9873],{"_uid":9874,"after":9875,"before":9891,"component":114},"i-45ba5c46-7ac6-410a-b431-c9ef35b4f6dd",[9876,9879,9883,9887],{"_uid":9877,"icon":9878,"title":71,"isCard":14,"shadow":14,"subtitle":18,"component":72},"9d1067c0-188b-4ca8-b816-6d029b93c0e2",{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":18,"copyright":19,"fieldtype":21},{"_uid":9880,"icon":9881,"title":9882,"isCard":14,"shadow":14,"subtitle":18,"component":72},"29d9f128-efbe-4b9d-828d-bf722b1d4318",{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":18,"copyright":19,"fieldtype":21},"Centralized processes and workflows in a single platform",{"_uid":9884,"icon":9885,"title":9886,"isCard":14,"shadow":14,"subtitle":18,"component":72},"42c2eea1-b3d7-4d31-a6c9-444498f15674",{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":18,"copyright":19,"fieldtype":21},"Currency management and adapted approval flows across entities and countries",{"_uid":9888,"icon":9889,"title":9890,"isCard":14,"shadow":14,"subtitle":18,"component":72},"81a9b2cd-42c8-4aea-a509-b749cf0b8efb",{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":18,"copyright":19,"fieldtype":21},"Intuitive and user-friendly tool with custom policies and validations",[9892,9895,9899,9903],{"_uid":9893,"icon":9894,"title":97,"isCard":14,"shadow":14,"subtitle":18,"component":72},"c7374e9c-796f-4211-9a47-ee67ba7aea66",{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":18,"copyright":19,"fieldtype":21},{"_uid":9896,"icon":9897,"title":9898,"isCard":14,"shadow":14,"subtitle":18,"component":72},"bfde7442-f64b-4aed-8ce2-0d5a3bf4b8e5",{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":18,"copyright":19,"fieldtype":21},"Outdated and inefficient expense management process",{"_uid":9900,"icon":9901,"title":9902,"isCard":14,"shadow":14,"subtitle":18,"component":72},"1db9a2d9-25ad-424a-a9cf-c05289613367",{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":18,"copyright":19,"fieldtype":21},"Challenges managing expenses in 5 legal entities and over 140 employees",{"_uid":9904,"icon":9905,"title":9906,"isCard":14,"shadow":14,"subtitle":18,"component":72},"5b9dabca-1ed3-4e14-a5ae-dc12b5a4e34e",{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":18,"copyright":19,"fieldtype":21},"Lack of authorization or control over existing expense processes ",{"type":33,"attrs":9908},{"level":35},{"type":33,"attrs":9910,"content":9911},{"level":2553},[9912],{"text":9913,"type":39,"marks":9914},"Challenges Before Spendesk",[9915],{"type":1399,"attrs":9916},{"color":9917},"rgb(67, 67, 67)",{"type":45,"content":9919},[9920],{"text":9921,"type":39,"marks":9922},"Before the adoption of Spendesk, WeRoad grappled with an outdated and inefficient expense management process. Manually compiling and recording expenses not only consumed time but also introduced risks and errors. With over 140 employees spread across five legal entities in different countries, the complexity of managing expenses was further exacerbated. There was a noticeable lack of an authorization or control process for expenses, leading to a lack of transparency and accountability.",[9923],{"type":1399,"attrs":9924},{"color":6191},{"type":45,"content":9926},[9927],{"text":9928,"type":39,"marks":9929},"The finance team at WeRoad found themselves entangled in a time-consuming and error-prone process. The need for a solution that could bring efficiency, control, and ease of use became apparent.",[9930],{"type":1399,"attrs":9931},{"color":6191},{"type":33,"attrs":9933,"content":9934},{"level":35},[9935],{"text":9936,"type":39,"marks":9937},"Enter Spendesk: a paradigm shift",[9938],{"type":1399,"attrs":9939},{"color":9917},{"type":45,"content":9941},[9942],{"text":9943,"type":39,"marks":9944},"Implementing Spendesk marked a transformative moment in WeRoad's financial operations. The advantages were immediate and far-reaching, with the first and most notable being increased efficiency with expense reporting.",[9945],{"type":1399,"attrs":9946},{"color":6191},{"type":45,"content":9948},[9949],{"text":9950,"type":39,"marks":9951},"Spendesk streamlined the process, allowing employees to submit expenses seamlessly through the app. What once required manual data entry and the hassle of scanning receipts was now replaced by a one-click submission, saving valuable time for both those incurring expenses and the finance team. This automation not only reduced the risk of errors but also freed up resources for more strategic financial tasks.",[9952],{"type":1399,"attrs":9953},{"color":6191},{"type":45,"content":9955},[9956],{"text":9957,"type":39,"marks":9958},"The introduction of Spendesk brought about a cultural shift within the organization. The finance team, previously bogged down by the complexities of expense management, now had a tool that empowered them with real-time control. Spendesk allowed the team to set automatic spending limits and permissions, mitigating the risk of overspending and ensuring compliance with financial policies.",[9959],{"type":1399,"attrs":9960},{"color":6191},{"type":33,"attrs":9962,"content":9963},{"level":2553},[9964],{"text":9965,"type":39,"marks":9966},"Efficiency and automation: 50% of time saved",[9967],{"type":1399,"attrs":9968},{"color":9917},{"type":45,"content":9970},[9971],{"text":9972,"type":39,"marks":9973},"One of the most significant achievements attributed to Spendesk at WeRoad is the remarkable 50% decrease in time spent managing expenses. This metric is a testament to the profound impact that an efficient expense management solution can have on overall operational productivity.",[9974],{"type":1399,"attrs":9975},{"color":6191},{"type":45,"content":9977},[9978],{"text":9979,"type":39,"marks":9980},"The finance team, once immersed in manual data entry and reconciliation, now found themselves with more bandwidth for strategic financial planning and analysis. The cumbersome nature of the previous process was replaced by a streamlined workflow, thanks to Spendesk's automation capabilities.",[9981],{"type":1399,"attrs":9982},{"color":6191},{"type":45,"content":9984},[9985],{"text":9986,"type":39,"marks":9987},"The newfound efficiency extended beyond the finance team to every employee involved in expense reporting. With Spendesk, the process became intuitive and user-friendly. Team members, including those constantly on the move, found the tool to be an indispensable companion in their day-to-day activities. The simplified process not only enhanced the user experience but also contributed to a positive shift in the organizational culture.",[9988],{"type":1399,"attrs":9989},{"color":6191},{"type":33,"attrs":9991},{"level":2553},{"type":61,"attrs":9993},{"id":9994,"body":9995},"37f4e825-8ca4-4383-8833-cc5b18538b29",[9996],{"_uid":9997,"quote":9998,"subtitle":9999,"component":2351},"i-fcd23b31-6d6f-4e7c-94b4-c9fc2e11b1ec","Approved management in the five countries where we operate has been crucial for the scalability of our business.","— Elena Giombelli, CFO at WeRoad",{"type":33,"attrs":10001,"content":10002},{"level":2553},[10003],{"text":10004,"type":39,"marks":10005},"Flexibility and scalability: managing growth with Spendesk",[10006],{"type":1399,"attrs":10007},{"color":9917},{"type":45,"content":10009},[10010],{"text":10011,"type":39,"marks":10012},"WeRoad's expansive operations, spanning five countries and encompassing a diverse team of 51-200 employees (FTEs), necessitated a solution that could adapt to the company's growth. Spendesk not only met this requirement but exceeded expectations.",[10013],{"type":1399,"attrs":10014},{"color":6191},{"type":45,"content":10016},[10017],{"text":10018,"type":39,"marks":10019},"The tool provided real-time control over expenses incurred during business trips. The finance team can track expenses by cost center, team, and country, offering valuable insights for strategic decision-making. Spendesk's flexibility allowed WeRoad to set spending limits, ensuring fiscal responsibility without stifling the operational needs of the teams.",[10020],{"type":1399,"attrs":10021},{"color":6191},{"type":45,"content":10023},[10024],{"text":10025,"type":39,"marks":10026},"As WeRoad continued its journey of growth and exploration, Spendesk provided the necessary framework for standardized expense management. The tool helped establish a uniform process across all five legal entities, bringing consistency to financial operations. This standardization significantly simplified the month-end processes for the finance team, who could now easily report and communicate reimbursement amounts to the payroll department.",[10027],{"type":1399,"attrs":10028},{"color":6191},{"type":33,"attrs":10030,"content":10031},{"level":2553},[10032],{"text":10033,"type":39,"marks":10034},"Looking forward: a future with Spendesk",[10035],{"type":1399,"attrs":10036},{"color":9917},{"type":45,"content":10038},[10039],{"text":10040,"type":39,"marks":10041},"In conclusion, Spendesk has proven to be a game-changer for WeRoad, revolutionizing expense management within the organization. The story is one of transformation — from an inefficient and error-prone manual process to a streamlined, automated, and user-friendly experience.",[10042],{"type":1399,"attrs":10043},{"color":6191},{"type":45,"content":10045},[10046],{"text":10047,"type":39,"marks":10048},"The 50% time savings achieved is not just a metric; it is a reflection of the tangible benefits that Spendesk has brought to WeRoad's financial operations. The tool has empowered the finance team to focus on strategic initiatives, turning their attention from tedious data entry to value-added financial analysis.",[10049],{"type":1399,"attrs":10050},{"color":6191},{"type":45,"content":10052},[10053,10058,10064],{"text":10054,"type":39,"marks":10055},"As WeRoad looks toward the future, the team is enthusiastic about continuing to leverage Spendesk. ",[10056],{"type":1399,"attrs":10057},{"color":6191},{"text":10059,"type":39,"marks":10060},"The tool has become an integral part of the organization's growth strategy, supporting not only the current operations but also laying the foundation for future expansion.",[10061,10062],{"type":156},{"type":1399,"attrs":10063},{"color":6191},{"text":10065,"type":39,"marks":10066}," Spendesk's flexibility and scalability position it as a trusted partner in WeRoad's ongoing journey of connecting people through adventure travel.",[10067],{"type":1399,"attrs":10068},{"color":6191},"People on our teams think that Spendesk is an intuitive and easy-to-use tool.",[10071,10074],{"_uid":10072,"label":893,"value":10073,"tooltip":18,"component":514},"a276b88c-d097-4425-abe6-cf4146270719","in 5 countries",{"_uid":10075,"label":8664,"value":10076,"tooltip":18,"component":514},"bb60f733-c62f-47db-a5c7-cff50a089fa7","50%","Elena Giombelli",[10079,10088],{"_uid":10080,"link":10081,"name":10077,"role":7965,"image":10082,"quote":10083,"eyebrow":18,"isSmall":532,"reverse":14,"component":533,"trustLogos":10084,"companyLogo":10085,"floatingImages":10086,"sectionSettings":10087},"6f378144-9f47-4e0f-a5af-35a8986c2a6b",[],{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":18,"copyright":19,"fieldtype":21},"With Spendesk, the WeRoad team found itself using a simple and user-friendly tool, and the finance team was able to record expense reports automatically by working with cost centers, saving half their time.",[],{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":19,"copyright":19,"fieldtype":21},[],[],{"_uid":10089,"items":10090,"heading":10127,"reverse":14,"component":596,"sectionSettings":10144},"ca4ce785-d0c8-4723-b6d7-9f7df75aa4c9",[10091,10100,10109,10118],{"_uid":10092,"title":10093,"component":544,"description":10094},"8f4de587-615e-4375-86fd-4ab43f2112a1","How did WeRoad save 50% of their expense management time with Spendesk?",{"type":30,"content":10095},[10096],{"type":45,"content":10097},[10098],{"text":10099,"type":39},"Spendesk reduced WeRoad's expense management time by 50% by centralizing expense workflows, enabling one-click receipt submission through the mobile app, and enforcing custom approval flows across five legal entities. Spendesk's policy validations and automated reconciliation eliminated manual data entry, freeing the finance team to focus on strategic tasks instead of administrative processing.",{"_uid":10101,"title":10102,"component":544,"description":10103},"82f5b76e-85b2-4333-9ffa-b25ab61a2f15","Can Spendesk manage expenses across multiple legal entities and currencies?",{"type":30,"content":10104},[10105],{"type":45,"content":10106},[10107],{"text":10108,"type":39},"Spendesk handles multi-entity and multi-currency expenses by providing centralized spend controls, currency management, and adaptable approval workflows per legal entity. Spendesk's platform supports consolidated reporting across locations, automatic currency conversion for card transactions, and entity-specific policy enforcement, enabling finance teams to maintain compliance and visibility across five countries without manual spreadsheet consolidation.",{"_uid":10110,"title":10111,"component":544,"description":10112},"26d8e538-9cd8-447b-9aa7-7ea5b74fe6e7","What Spendesk features simplify employee expense submissions?",{"type":30,"content":10113},[10114],{"type":45,"content":10115},[10116],{"text":10117,"type":39},"Spendesk simplifies employee expense submissions with one-click receipt capture in the mobile app, OCR-powered receipt extraction, and instant policy validation at submission. Spendesk's pre-configured rules and receipt matching accelerate approvals and reduce reimbursement cycles, while the centralized expense feed ensures finance teams receive complete, organized records for faster reconciliation and auditability.",{"_uid":10119,"title":10120,"component":544,"description":10121},"2a1fc471-99f4-4a62-bcf0-e0651e650064","How does Spendesk improve finance team efficiency and control?",{"type":30,"content":10122},[10123],{"type":45,"content":10124},[10125],{"text":10126,"type":39},"Spendesk improves finance team efficiency and control by centralizing spend management with virtual and physical cards, automated approval workflows, and real-time spend visibility dashboards. 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Spendesk one-click subscription management, vendor-specific cards, and automated reconciliation make renewals transparent, prevent duplicate subscriptions, and give finance teams direct control over recurring costs.",{"_uid":10465,"title":10466,"component":544,"description":10467},"8beaa0e8-6aaa-4ad0-a902-7bb894e75b7b","What visibility does Spendesk give finance teams over company spending?",{"type":30,"content":10468},[10469],{"type":45,"content":10470},[10471],{"text":10472,"type":39},"Spendesk gives finance teams real-time visibility into company spending with centralized dashboards, detailed spend reports, and transaction-level receipt capture. 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Teams can leave for shoots or store openings without disturbing head office purchasing.","SPEND MANAGEMENT FOR 60 SHOPS IN 3 COUNTRIES",{"type":30,"content":10540},[10541,10550,10554,10618,10619,10620,10629,10633,10640,10644,10648,10668,10672,10678,10685,10689,10693,10697,10704,10708,10712,10716,10720,10724,10728,10732,10740,10744,10748,10755,10759,10763,10767],{"type":33,"attrs":10542,"content":10543},{"level":35},[10544],{"text":10545,"type":39,"marks":10546},"A top spend management solution for a growing company",[10547,10548],{"type":156},{"type":1399,"attrs":10549},{"color":18},{"type":45,"content":10551},[10552],{"text":10553,"type":39},"Even though the startup spirit reigns at Jimmy Fairly, spend management was still very traditional before switching to Spendesk. Case in point: loads of paperwork and a race against the clock at every financial close. Spendesk provided Jimmy Fairly with a much-needed structured spend management process for the finance team and employees.",{"type":61,"attrs":10555},{"id":8802,"body":10556},[10557],{"_uid":8805,"after":10558,"before":10588,"component":114},[10559,10564,10570,10576,10582],{"_uid":8808,"icon":10560,"title":71,"isCard":14,"shadow":14,"subtitle":10561,"component":72},{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":18,"copyright":19,"fieldtype":21},{"type":30,"content":10562},[10563],{"type":45},{"_uid":8814,"icon":10565,"title":10566,"isCard":14,"shadow":14,"subtitle":10567,"component":72},{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":18,"copyright":19,"fieldtype":21},"Secure and connected payment methods",{"type":30,"content":10568},[10569],{"type":45},{"_uid":8821,"icon":10571,"title":10572,"isCard":14,"shadow":14,"subtitle":10573,"component":72},{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":18,"copyright":19,"fieldtype":21},"Paperless expense report processing",{"type":30,"content":10574},[10575],{"type":45},{"_uid":8828,"icon":10577,"title":10578,"isCard":14,"shadow":14,"subtitle":10579,"component":72},{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":18,"copyright":19,"fieldtype":21},"Adaptable and flexible solution for business growth",{"type":30,"content":10580},[10581],{"type":45},{"_uid":8835,"icon":10583,"title":10584,"isCard":14,"shadow":14,"subtitle":10585,"component":72},{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":18,"copyright":19,"fieldtype":21},"Automated administration and accounting",{"type":30,"content":10586},[10587],{"type":45},[10589,10594,10600,10606,10612],{"_uid":8859,"icon":10590,"title":97,"isCard":14,"shadow":14,"subtitle":10591,"component":72},{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":18,"copyright":19,"fieldtype":21},{"type":30,"content":10592},[10593],{"type":45},{"_uid":9460,"icon":10595,"title":10596,"isCard":14,"shadow":14,"subtitle":10597,"component":72},{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":18,"copyright":19,"fieldtype":21},"Limited security and autonomy",{"type":30,"content":10598},[10599],{"type":45},{"_uid":8865,"icon":10601,"title":10602,"isCard":14,"shadow":14,"subtitle":10603,"component":72},{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":18,"copyright":19,"fieldtype":21},"Time-consuming expense claim processing",{"type":30,"content":10604},[10605],{"type":45},{"_uid":8872,"icon":10607,"title":10608,"isCard":14,"shadow":14,"subtitle":10609,"component":72},{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":18,"copyright":19,"fieldtype":21},"Inadequate process for real-life situations",{"type":30,"content":10610},[10611],{"type":45},{"_uid":8879,"icon":10613,"title":10614,"isCard":14,"shadow":14,"subtitle":10615,"component":72},{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":18,"copyright":19,"fieldtype":21},"Time wasted on administrative management",{"type":30,"content":10616},[10617],{"type":45},{"type":45},{"type":45},{"type":33,"attrs":10621,"content":10622},{"level":2553},[10623],{"text":10624,"type":39,"marks":10625},"Wanted: a tool that provides autonomy",[10626,10627],{"type":156},{"type":1399,"attrs":10628},{"color":18},{"type":45,"content":10630},[10631],{"text":10632,"type":39},"\"The first priority we had when looking for a solution like Spendesk was to unblock our teams. We wanted to give our employees as much autonomy as possible and avoid overly restrictive processes. That's really part of our DNA,” explains Nadir Boualem, Administrative, Treasury and Finance Manager at Jimmy Fairly.",{"type":33,"attrs":10634,"content":10635},{"level":2553},[10636],{"text":10637,"type":39,"marks":10638},"Specific needs for retail and online shops",[10639],{"type":156},{"type":45,"content":10641},[10642],{"text":10643,"type":39},"Jimmy Fairly has experienced impressive growth in the past nine years. There are now more than 60 boutiques in three countries throughout Europe, plus a thriving e-commerce site.",{"type":45,"content":10645},[10646],{"text":10647,"type":39},"Giving employees maximum flexibility has always been a priority at Jimmy Fairly, due to its startup spirit. However, the company was faced with three types of operational expenses that were difficult to keep track of:",{"type":2203,"content":10649},[10650,10656,10662],{"type":2206,"content":10651},[10652],{"type":45,"content":10653},[10654],{"text":10655,"type":39},"Teams on the road for photo shoots (booking transportation, accommodation, and accessories)",{"type":2206,"content":10657},[10658],{"type":45,"content":10659},[10660],{"text":10661,"type":39},"Teams on location for new shop openings (purchasing various items to ensure a smooth store launch)",{"type":2206,"content":10663},[10664],{"type":45,"content":10665},[10666],{"text":10667,"type":39},"Teams at headquarters (purchasing software, technical tools, etc.)",{"type":45,"content":10669},[10670],{"text":10671,"type":39},"Each team needed the company's credit cards for online and physical purchases. Before switching to  Spendesk, Jimmy Fairly used three traditional bank cards that were passed from person to person. The administrative and finance teams couldn't keep track of purchases and invoices.",{"type":45,"content":10673},[10674],{"text":10675,"type":39,"marks":10676},"They needed a tool that would provide greater flexibility and eliminate employee frustration.",[10677],{"type":156},{"type":33,"attrs":10679,"content":10680},{"level":2553},[10681],{"text":10682,"type":39,"marks":10683},"Empowering teams and providing maximum flexibility",[10684],{"type":156},{"type":45,"content":10686},[10687],{"text":10688,"type":39}," \"Once purchases were made, the accounting department was pulling its hair to get all the missing receipts. Even if we had the receipt, it was complicated trying to piece together the where, what, and why of each purchase.”",{"type":45,"content":10690},[10691],{"text":10692,"type":39},"Operational teams also had their share of frustrations associated with the lack of autonomy and flexibility around company spending. And there was no question of using an expense claim system, which was neither good for the employees nor for the accounting team. It's true that this kind of solution works well for small amounts, but Jimmy Fairly's employees sometimes needed to make large purchases. So it wasn't possible to just wait to be reimbursed by the company.",{"type":45,"content":10694},[10695],{"text":10696,"type":39},"At the very beginning, Jimmy Fairly only had around ten employees. Monitoring company spend was therefore not particularly complex. As the business grew, however, so did the number of employees. Tracking purchases and invoices became a real ordeal, with zero visibility over spending.",{"type":33,"attrs":10698,"content":10699},{"level":2553},[10700],{"text":10701,"type":39,"marks":10702},"Spendesk met Jimmy Fairly's control requirements",[10703],{"type":156},{"type":45,"content":10705},[10706],{"text":10707,"type":39}," \"For teams on the go, we really needed flexibility and traceability.\"",{"type":45,"content":10709},[10710],{"text":10711,"type":39},"When Spendesk was set up, Jimmy Fairly gave physical cards to each of its teams, then more cards for certain teams with greater needs, such as the retail team, for example.",{"type":45,"content":10713},[10714],{"text":10715,"type":39},"Each card has its own allocated budget, which covers the various purchases that can be made in the field.",{"type":45,"content":10717},[10718],{"text":10719,"type":39},"Spendesk offers both single-use and recurring virtual cards, which are generated when an employee creates a request that is validated by their manager. Thanks to this system, Jimmy Fairly can manage subscriptions and spend much more easily.",{"type":45,"content":10721},[10722],{"text":10723,"type":39},"\"When there were ten of us, we didn't need validations for each purchase. But as the team grew, it became increasingly complex to track and validate expenses. Spendesk is a real plus in that regard!”",{"type":45,"content":10725},[10726],{"text":10727,"type":39},"Today, with Spendesk's mobile application, Jimmy Fairly employees immediately take a photo of their receipt once the purchase has been made. Then they can get rid of the paper receipt. No need to hold on to a stack of receipts, or to be chased by the finance team once they're back from a trip. Everything goes through the platform.",{"type":45,"content":10729},[10730],{"text":10731,"type":39},"\"They all have the Spendesk application on their phones, take a photo of each receipt, add a description and all the information is transmitted in real-time to the platform. Now we have a lot more visibility!\"",{"type":33,"attrs":10733,"content":10734},{"level":2553},[10735,10739],{"text":10736,"type":39,"marks":10737},"Spendesk is quick and easy to set up and customize",[10738],{"type":156},{"text":954,"type":39},{"type":45,"content":10741},[10742],{"text":10743,"type":39},"\"When Spendesk was launched, the Spendesk teams and our Controller and Accountant put a lot of thought and time into setting up our account so that it suited us. We set up different labels and different account codes. Thanks to this preliminary work, Spendesk can now automatically associate a given expense with a given supplier and a given expense account. It's magical!”",{"type":45,"content":10745},[10746],{"text":10747,"type":39},"For example, in just a few clicks, the accounting export was customized and integrated perfectly with their accounting tool.",{"type":33,"attrs":10749,"content":10750},{"level":2553},[10751],{"text":10752,"type":39,"marks":10753},"The importance of employee satisfaction at Jimmy Fairly",[10754],{"type":156},{"type":45,"content":10756},[10757],{"text":10758,"type":39},"\"Our employees are delighted to use a solution like Spendesk. It really makes their lives easier.\"",{"type":45,"content":10760},[10761],{"text":10762,"type":39},"Charlotte, for example, is Retail Coordinator and looks after all the shop openings. She provides support for the sales teams and the day-to-day running of the shops. She is often on the move and centralizes all the shops’ potential needs. Charlotte uses Spendesk to carry out her tasks, so she is much more autonomous when it comes to managing her expenses.",{"type":45,"content":10764},[10765],{"text":10766,"type":39},"Finally, Inès, Head of Management Control, knows Spendesk very well. She has configured it so that each month she can produce a ranking of the best performers (who add all their receipts) and the worst performers (who are missing receipts). This makes life easier for the finance team and keeps administrative matters playful and manageable.",{"type":45,"content":10768},[10769],{"text":10770,"type":39},"Implementing Spendesk has been a great success at Jimmy Fairly, facilitating the process of managing expenses by combining control and autonomy.","Our employees are delighted to use a solution like Spendesk. It really makes their lives easier.","Administrative, Treasury and Financing Officer",[10774,10776,10777],{"_uid":9250,"label":2713,"value":10775,"tooltip":18,"component":514},"2018",{"_uid":9252,"label":8660,"value":5286,"tooltip":18,"component":514},{"_uid":10778,"label":10779,"value":10780,"tooltip":18,"component":514},"f6992834-7821-4eae-b27a-533abdf798dd","Spend Management","In 3 countries",[10782,10796],{"_uid":9261,"link":10783,"name":10533,"role":10772,"image":10784,"isBig":532,"quote":10785,"title":9266,"images":10786,"layout":18,"eyebrow":18,"isSmall":532,"reverse":14,"component":533,"trustLogos":10789,"companyLogo":10790,"floatingImages":10791,"sectionSettings":10792},[],{"id":10532,"alt":10533,"name":18,"focus":19,"title":18,"filename":10534,"copyright":18,"fieldtype":21,"is_external_url":14},"Given our strong growth, we very quickly needed to put a structured process in place to support our spend management.",[10787],{"_uid":9269,"asset":10788,"shadow":14,"component":3912},{"id":9271,"alt":18,"name":18,"focus":18,"title":18,"filename":9272,"copyright":18,"fieldtype":21},[],{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":19,"copyright":19,"fieldtype":21,"is_external_url":14},[],[10793],{"_uid":9278,"hide":14,"theme":600,"anchorId":18,"component":601,"spacingTop":18,"spacingBottom":18,"floatingImages":10794,"legacyVariableOverrides":10795},[],[],{"_uid":10797,"items":10798,"heading":10835,"reverse":14,"component":596,"sectionSettings":10852},"0aa9a81d-ae9b-4e2a-821e-022e3f90cec7",[10799,10808,10817,10826],{"_uid":10800,"title":10801,"component":544,"description":10802},"29b925bd-bbda-47fb-a0aa-41cd580b6179","How can Spendesk help retail chains manage expenses across multiple stores and countries?",{"type":30,"content":10803},[10804],{"type":45,"content":10805},[10806],{"text":10807,"type":39},"Spendesk centralizes corporate spending across multiple stores and countries by offering virtual and physical cards, budget controls, and multi-currency support. Employees receive controlled cards with permissioned limits, while automated receipt capture, approval workflows, and accounting integrations streamline bookkeeping and financial close, reducing paperwork and enabling finance teams to monitor real-time spend across retail locations.",{"_uid":10809,"title":10810,"component":544,"description":10811},"bb32aff8-4364-4aeb-9400-2bb9d4214722","How does Spendesk simplify employee expense reporting and receipt collection?",{"type":30,"content":10812},[10813],{"type":45,"content":10814},[10815],{"text":10816,"type":39},"Spendesk automates expense reporting and receipt collection with mobile receipt capture, automatic invoice matching, and paperless expense report workflows. Employees upload receipts via the mobile app or have card transactions automatically linked to receipts, while Spendesk's rule-based approval flows and accounting exports reduce manual reconciliation and accelerate reimbursements.",{"_uid":10818,"title":10819,"component":544,"description":10820},"22205970-cd90-46e0-b315-5ef32a737798","Can Spendesk provide controlled payment methods for temporary teams like photo shoots or store openings?",{"type":30,"content":10821},[10822],{"type":45,"content":10823},[10824],{"text":10825,"type":39},"Spendesk provides controlled payment methods for temporary teams by issuing virtual and physical cards with configurable spending limits, single-use card options, and project budgets. Spendesk's card controls, pre-set budgets, and approval workflows ensure teams working on photo shoots or store openings can make necessary purchases while finance retains real-time visibility and automated reconciliation.",{"_uid":10827,"title":10828,"component":544,"description":10829},"c9d00c16-dc10-434c-9db6-b7c345915591","How does Spendesk integrate with accounting systems to automate bookkeeping?",{"type":30,"content":10830},[10831],{"type":45,"content":10832},[10833],{"text":10834,"type":39},"Spendesk automates bookkeeping through accounting integrations, automated invoice capture, and exportable transaction journals. 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Anyone who had receipts could just drop them into the bin near the finance desks, and we'd pick it up and program the receipts into Xero.”",[12114],{"type":42,"attrs":12115},{"class":18},{"type":45,"content":12117},[12118],{"text":12119,"type":39,"marks":12120},"“The number one issue here was time consumption for the finance team. It’s extremely time consuming thumbing through paper receipts. And you get almost zero context - you don't know who spent what, or why they spent it. We weren't able to filter by, say, user or expense type so easily, which meant we had to manually adjust each transaction.",[12121],{"type":42,"attrs":12122},{"class":18},{"type":45,"content":12124},[12125],{"text":12126,"type":39,"marks":12127},"“Since then, we've consolidated everything into Spendesk. We gave our people plastic Spendesk cards, and started moving all our subscriptions onto the platform. And we completely cut ties with our other debit card provider as well.”",[12128],{"type":42,"attrs":12129},{"class":18},{"type":45,"content":12131},[12132],{"text":12133,"type":39,"marks":12134},"“Now that we use Spendesk, almost everything has changed. We no longer have to deal with paper receipts because people can take pictures of them using the app, which is great. ",[12135],{"type":42,"attrs":12136},{"class":18},{"type":45,"content":12138},[12139],{"text":12140,"type":39,"marks":12141},"“We also found Spendesk was far better than other providers for managing the full flow. Once we had to process a transaction, Spendesk made it far less manual. It was so easy to see what had come in, what was missing a receipt, what needed other documents or team codes attached, so we could bulk prepare it in one go and then push it to Xero.”",[12142],{"type":42,"attrs":12143},{"class":18},{"type":33,"attrs":12145,"content":12146},{"level":35},[12147],{"text":12148,"type":39,"marks":12149},"Faster and easier expense reimbursements",[12150],{"type":42,"attrs":12151},{"class":18},{"type":45,"content":12153},[12154],{"text":12155,"type":39,"marks":12156},"Another common challenge for finance teams is processing employee expense claims. But Mention Me has managed to overcome this particular bugbear.",[12157],{"type":42,"attrs":12158},{"class":18},{"type":45,"content":12160},[12161],{"text":12162,"type":39,"marks":12163},"“The direct expense reimbursements in particular were a really welcome feature. In the past, we weren't using payroll [to reimburse employees]. We were creating manual transfers, which created more work for the finance team. We were using the expenses function on Xero, but it was a bit convoluted and people were already using Spendesk for virtual cards.",[12164],{"type":42,"attrs":12165},{"class":18},{"type":45,"content":12167},[12168],{"text":12169,"type":39,"marks":12170},"“Today, no one has to wait more than a week to get their money back. And that’s if they do go out of pocket. But we've pushed everyone to spend anything online using a virtual card if possible.",[12171],{"type":42,"attrs":12172},{"class":18},{"type":45,"content":12174},[12175],{"text":12176,"type":39,"marks":12177},"“I tend to schedule reimbursements about once a week. Spendesk made everything 10 times easier.” ",[12178],{"type":42,"attrs":12179},{"class":18},{"type":33,"attrs":12181,"content":12182},{"level":35},[12183],{"text":12184,"type":39,"marks":12185},"A better system for subscriptions",[12186],{"type":42,"attrs":12187},{"class":18},{"type":45,"content":12189},[12190],{"text":12191,"type":39,"marks":12192},"Mention Me also uses virtual credit cards to handle subscriptions; a vast improvement over the old process. “Previously we had to import a bank statement, attach a receipt ourselves, and then attach all the information. ",[12193],{"type":42,"attrs":12194},{"class":18},{"type":45,"content":12196},[12197],{"text":12198,"type":39,"marks":12199},"“The great thing about the subscription cards is that all the information is pre-prepared for you. So it's as simple as the cardholder forwarding a receipt to Spendesk, and then finance clicking “import.” The transaction is done. ",[12200],{"type":42,"attrs":12201},{"class":18},{"type":45,"content":12203},[12204],{"text":12205,"type":39,"marks":12206},"“Spendesk has made my life literally a thousand times easier. Since joining everything's very easy to use, and the customer support is fantastic. And they're constantly upgrading the product with things that actually deliver value and save time. ",[12207],{"type":42,"attrs":12208},{"class":18},{"type":33,"attrs":12210,"content":12211},{"level":35},[12212],{"text":12213,"type":39,"marks":12214},"A “perfect” Xero integration",[12215],{"type":42,"attrs":12216},{"class":18},{"type":45,"content":12218},[12219],{"text":12220,"type":39,"marks":12221},"Having great spend management tools is one thing. But having them connect seamlessly with your accounting software takes it to the next level. ",[12222],{"type":42,"attrs":12223},{"class":18},{"type":45,"content":12225},[12226],{"text":12227,"type":39,"marks":12228},"“Everything syncs perfectly with Xero. There’s no manual reconciliation to do, which saves a huge amount of time.”",[12229],{"type":42,"attrs":12230},{"class":18},{"type":45,"content":12232},[12233],{"text":12234,"type":39,"marks":12235},"Compared with the amount of manual data entry and expense reconciliation most finance teams have to deal with, the difference is night and day.",[12236],{"type":42,"attrs":12237},{"class":18},{"type":33,"attrs":12239,"content":12240},{"level":35},[12241],{"text":12242,"type":39,"marks":12243},"More freedom for the whole company",[12244],{"type":42,"attrs":12245},{"class":18},{"type":45,"content":12247},[12248],{"text":12249,"type":39,"marks":12250},"“People feel a lot freer, I think, and have a lot more control over their own spend. And they don't have to deal with grumpy finance people as well. Spendesk gives them a lot more clarity over what they can and can't spend. ",[12251],{"type":42,"attrs":12252},{"class":18},{"type":45,"content":12254},[12255],{"text":12256,"type":39,"marks":12257},"“We set up the approval rules, and they've got budgets within their cards. And we set up the controls, so they no longer have to ask us and we no longer have to play the bad cop. It's there in plain English for everyone to see, which really helps.”",[12258],{"type":42,"attrs":12259},{"class":18},{"type":45,"content":12261},[12262],{"text":12263,"type":39,"marks":12264},"“I've created an expense policy document that has a brief ‘how to’ at the front. It's no longer than a page and I've never been asked any questions about it. 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","2 WEEKS SAVED PER QUARTER",{"type":30,"content":12390},[12391,12399,12406,12407,12440,12441,12449,12456,12463,12470,12477,12484,12492,12499,12506,12513,12520,12527,12535,12542,12549,12556,12564,12571,12578,12585,12592,12599,12607,12614,12621,12628,12635,12642,12650,12657,12664,12671,12678],{"type":33,"attrs":12392,"content":12393},{"level":35},[12394],{"text":12395,"type":39,"marks":12396},"November Five digitalized their spend management with Spendesk",[12397],{"type":42,"attrs":12398},{"class":18},{"type":45,"content":12400},[12401],{"text":12402,"type":39,"marks":12403},"Previously, November Five’s reliance on manual spend processes caused their finance team to be in a constant state of overload. Spendesk’s all-in-one spend management solution enabled November Five to optimize and automate their entire finance system, from start to closing each month. ",[12404],{"type":42,"attrs":12405},{"class":18},{"type":45},{"type":61,"attrs":12408},{"id":63,"body":12409},[12410],{"_uid":66,"after":12411,"before":12425,"component":114},[12412,12414,12417,12420,12422],{"_uid":69,"icon":12413,"title":71,"isCard":14,"shadow":14,"subtitle":18,"component":72},{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":18,"copyright":19,"fieldtype":21},{"_uid":74,"icon":12415,"title":12416,"isCard":14,"shadow":14,"subtitle":18,"component":72},{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":18,"copyright":19,"fieldtype":21},"Simple approval workflows to keep teams moving quickly",{"_uid":78,"icon":12418,"title":12419,"isCard":14,"shadow":14,"subtitle":18,"component":72},{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":18,"copyright":19,"fieldtype":21},"Recurring subscription cards, all managed from one interface",{"_uid":82,"icon":12421,"title":84,"isCard":14,"shadow":14,"subtitle":18,"component":72},{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":18,"copyright":19,"fieldtype":21},{"_uid":86,"icon":12423,"title":12424,"isCard":14,"shadow":14,"subtitle":18,"component":72},{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":18,"copyright":19,"fieldtype":21},"Finance team runs proactively and doesn’t need to chase employees for receipts",[12426,12428,12431,12434,12437],{"_uid":95,"icon":12427,"title":97,"isCard":14,"shadow":14,"subtitle":18,"component":72},{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":18,"copyright":19,"fieldtype":21},{"_uid":99,"icon":12429,"title":12430,"isCard":14,"shadow":14,"subtitle":18,"component":72},{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":18,"copyright":19,"fieldtype":21},"Suffered from a lack of clear spend processes",{"_uid":103,"icon":12432,"title":12433,"isCard":14,"shadow":14,"subtitle":18,"component":72},{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":18,"copyright":19,"fieldtype":21},"Had countless subscriptions on one company card",{"_uid":107,"icon":12435,"title":12436,"isCard":14,"shadow":14,"subtitle":18,"component":72},{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":18,"copyright":19,"fieldtype":21},"Didn’t have an easy way for remote teams to make payments",{"_uid":111,"icon":12438,"title":12439,"isCard":14,"shadow":14,"subtitle":18,"component":72},{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":18,"copyright":19,"fieldtype":21},"The finance team was always seen as the ‘bad cop’",{"type":45},{"type":33,"attrs":12442,"content":12443},{"level":35},[12444],{"text":12445,"type":39,"marks":12446},"The need for a real spend management process",[12447],{"type":42,"attrs":12448},{"class":18},{"type":45,"content":12450},[12451],{"text":12452,"type":39,"marks":12453},"Like many companies, November Five’s finance processes hadn’t evolved to meet changing business practices and user expectations. Outdated, and burdensome for all involved, their processes were no longer fit for purpose in a digital world. ",[12454],{"type":42,"attrs":12455},{"class":18},{"type":45,"content":12457},[12458],{"text":12459,"type":39,"marks":12460},"“Before Spendesk, we didn't have a structured way to handle spending. We had the typical problems of multiple credit cards floating around, and dozens of subscriptions running. In some cases, no-one knew anymore who the owner of a subscription was, or even what it was used for. ",[12461],{"type":42,"attrs":12462},{"class":18},{"type":45,"content":12464},[12465],{"text":12466,"type":39,"marks":12467},"“At one point, we had a tool for expense reports and credit card statements, but it wasn’t very efficient. And most of the work still had to be done by the finance team. We had to follow up on each payment, and then synchronize it with our accounting system, which was a painfully slow process.",[12468],{"type":42,"attrs":12469},{"class":18},{"type":45,"content":12471},[12472],{"text":12473,"type":39,"marks":12474},"“We actually abandoned that tool and went back to doing everything on paper! Employees had to bring in their Excel sheet with their receipts, and then we processed it all manually because it gave us more control. ",[12475],{"type":42,"attrs":12476},{"class":18},{"type":45,"content":12478},[12479],{"text":12480,"type":39,"marks":12481},"“We’re a digital company and we want to automate everything to make things more efficient. But our spend processes were in overload and subscriptions were multiplying. Things were getting out of control. And that’s why we chose Spendesk.\"",[12482],{"type":42,"attrs":12483},{"class":18},{"type":33,"attrs":12485,"content":12486},{"level":35},[12487],{"text":12488,"type":39,"marks":12489},"A smarter way to manage subscriptions",[12490],{"type":42,"attrs":12491},{"class":18},{"type":45,"content":12493},[12494],{"text":12495,"type":39,"marks":12496},"As a modern, digital company, November Five relies on a wide range of tools to achieve the level of performance they aspire to. But managing all the subscription-related payments and invoices is no easy task. ",[12497],{"type":42,"attrs":12498},{"class":18},{"type":45,"content":12500},[12501],{"text":12502,"type":39,"marks":12503},"“A few years ago, somebody had the great idea to consolidate all our subscriptions on one Visa card. So every month, the total Visa bill was around €15,000-20,000. We used an Excel sheet to divide everything internally, but it was hard to get all the numbers to match up each month.",[12504],{"type":42,"attrs":12505},{"class":18},{"type":45,"content":12507},[12508],{"text":12509,"type":39,"marks":12510},"“We also had situations where someone would sign up for a free trial, fill in the required credit card details, but then forget to cancel. So these subscriptions were running and no-one knew where the invoices were or why we even needed the subscription in the first place.",[12511],{"type":42,"attrs":12512},{"class":18},{"type":45,"content":12514},[12515],{"text":12516,"type":39,"marks":12517},"“That was one of the main reasons we chose Spendesk. We now know exactly how many subscriptions we’re running, and whether we’re paying monthly or yearly. And because subscription cards are for a set amount, if the tool increases in price, Spendesk will block the next payment until it is validated, which is really great. ",[12518],{"type":42,"attrs":12519},{"class":18},{"type":45,"content":12521},[12522],{"text":12523,"type":39,"marks":12524},"“Overall, users pay much more attention to their particular subscriptions now. We all know who’s in charge of what, and Spendesk keeps people accountable, without finance having to chase them.”",[12525],{"type":42,"attrs":12526},{"class":18},{"type":33,"attrs":12528,"content":12529},{"level":35},[12530],{"text":12531,"type":39,"marks":12532},"Virtual cards for remote team members",[12533],{"type":42,"attrs":12534},{"class":18},{"type":45,"content":12536},[12537],{"text":12538,"type":39,"marks":12539},"Virtual cards are the best way to manage subscriptions. But they’re also perfect for one-off payments –- especially for distributed teams. ",[12540],{"type":42,"attrs":12541},{"class":18},{"type":45,"content":12543},[12544],{"text":12545,"type":39,"marks":12546},"“We’re still mostly working at home, so we don’t have those business lunches or business trips that we used to. So most of our employees are just using virtual cards for single purchases from home. They request one payment with one virtual card and they can fill in all the details themselves. ",[12547],{"type":42,"attrs":12548},{"class":18},{"type":45,"content":12550},[12551],{"text":12552,"type":39,"marks":12553},"“This offers a lot of flexibility. Even when a purchase is unplanned, they can just make a quick request and then pay straight away, wherever they are.”",[12554],{"type":42,"attrs":12555},{"class":18},{"type":33,"attrs":12557,"content":12558},{"level":35},[12559],{"text":12560,"type":39,"marks":12561},"Easier expense reconciliation",[12562],{"type":42,"attrs":12563},{"class":18},{"type":45,"content":12565},[12566],{"text":12567,"type":39,"marks":12568},"Reconciling payments every month used to be a labor-intensive chore. And despite trying other tools, paper processes still turned out to be the most efficient option. Until they found Spendesk. ",[12569],{"type":42,"attrs":12570},{"class":18},{"type":45,"content":12572},[12573],{"text":12574,"type":39,"marks":12575},"“Now reconciliation is a piece of cake. We have a custom file to import spend data into our accounting system. And the time we save on collecting receipts more than makes up for the little time it takes to upload it in our system.",[12576],{"type":42,"attrs":12577},{"class":18},{"type":45,"content":12579},[12580],{"text":12581,"type":39,"marks":12582},"“I think we easily save more than a week as a result. In fact, every quarter we’re saving at least two weeks. And that’s just the time we save in Finance. But if we think about the time it used to take people to actually carry out their purchases, or to hunt down the receipts we needed, then the time savings are even greater.  ",[12583],{"type":42,"attrs":12584},{"class":18},{"type":45,"content":12586},[12587],{"text":12588,"type":39,"marks":12589},"“In the past, we would ask person A about a certain spend. They’d send us to person B, who would point to person C, who would send us right back to person A. Thankfully, that doesn’t happen anymore. ",[12590],{"type":42,"attrs":12591},{"class":18},{"type":45,"content":12593},[12594],{"text":12595,"type":39,"marks":12596},"“So actually, we’re saving a lot of time and money.”",[12597],{"type":42,"attrs":12598},{"class":18},{"type":33,"attrs":12600,"content":12601},{"level":35},[12602],{"text":12603,"type":39,"marks":12604},"Finance is no longer the ‘bad cop’",[12605],{"type":42,"attrs":12606},{"class":18},{"type":45,"content":12608},[12609],{"text":12610,"type":39,"marks":12611},"Beyond the practical aspects of executing and tracking payments, there’s another side effect that Ralph’s team loves.",[12612],{"type":42,"attrs":12613},{"class":18},{"type":45,"content":12615},[12616],{"text":12617,"type":39,"marks":12618},"“I think the biggest improvement is that we’re no longer ‘the bad guys from finance’. 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It needed a way to ",[12882],{"type":42,"attrs":12883},{"class":18},{"text":12885,"type":39,"marks":12886},"let business teams",[12887,12888],{"type":156},{"type":42,"attrs":12889},{"class":18},{"text":954,"type":39,"marks":12891},[12892],{"type":42,"attrs":12893},{"class":18},{"text":12895,"type":39,"marks":12896},"pay for the things they need quickly, securely, anywhere in the world",[12897,12898],{"type":156},{"type":42,"attrs":12899},{"class":18},{"text":9014,"type":39,"marks":12901},[12902],{"type":42,"attrs":12903},{"class":18},{"type":45,"content":12905},[12906],{"text":12907,"type":39,"marks":12908},"“We have lots of recurring payments online. And we need to make them quickly, without hassle. Most of these systems - software and other tools - require Paypal or credit card. So in the past, we would always rely on shared company credit cards.” ",[12909],{"type":42,"attrs":12910},{"class":18},{"type":45,"content":12912},[12913],{"text":12914,"type":39,"marks":12915},"This is common, but can quickly lead to serious issues. When company cards are shared between teams, it’s nearly impossible to monitor who pays for what, and why.",[12916],{"type":42,"attrs":12917},{"class":18},{"type":45,"content":12919},[12920],{"text":12921,"type":39,"marks":12922},"But Spendesk’s virtual cards are always in the name of the end user. Finance teams can immediately see which team member made a purchase, along with the reasons given. ",[12923],{"type":42,"attrs":12924},{"class":18},{"type":45,"content":12926},[12927],{"text":12928,"type":39,"marks":12929},"“Spendesk gave us a traceable workflow and validation system. I can find details about any specific purchase any time I need them, which is so important. I simply didn’t have this ability before.” ",[12930],{"type":42,"attrs":12931},{"class":18},{"type":45,"content":12933},[12934],{"text":12935,"type":39,"marks":12936},"And it’s this approval and validation process that Géraldine loves most. The process is the same for teams in New York, Seattle, London, and Paris, and the finance team can easily manage all of that spending from the same platform.",[12937],{"type":42,"attrs":12938},{"class":18},{"type":33,"attrs":12940,"content":12941},{"level":35},[12942],{"text":12943,"type":39,"marks":12944},"A robust approval process",[12945],{"type":42,"attrs":12946},{"class":18},{"type":45,"content":12948},[12949],{"text":12950,"type":39,"marks":12951},"As part of the reconciliation and closing process, every payment needs to have a clear rationale and supporting documents. But most employees either don’t know or don’t care about these requirements. ",[12952],{"type":42,"attrs":12953},{"class":18},{"type":45,"content":12955},[12956,12961,12967],{"text":12957,"type":39,"marks":12958},"“Previously, we had another system in the United States - a new credit card for businesses. But there was no approval process built in. Everybody was an administrator of their own account, so ",[12959],{"type":42,"attrs":12960},{"class":18},{"text":12962,"type":39,"marks":12963},"we had absolutely no control over what was being spent",[12964,12965],{"type":156},{"type":42,"attrs":12966},{"class":18},{"text":12968,"type":39,"marks":12969},". They could change the rules for themselves, and there was no opportunity to step in. When I realized that, I tried to stop it quickly. 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This is really helpful, and it works very well.” ",[12994],{"type":42,"attrs":12995},{"class":18},{"type":45,"content":12997},[12998],{"text":12999,"type":39,"marks":13000},"“We need to keep control, but our main goal is to offer freedom to our team members. That’s why this validation process is so valuable for us. Every purchase needs validation from a manager, so managers are always in control of their budgets. But the nice part is that this workflow is very easy and can be done from anywhere. It doesn’t slow our teams down at all - in fact they can spend more easily, but with more control than ever.”",[13001],{"type":42,"attrs":13002},{"class":18},{"type":33,"attrs":13004,"content":13005},{"level":35},[13006],{"text":13007,"type":39,"marks":13008},"More control for the finance team",[13009],{"type":42,"attrs":13010},{"class":18},{"type":45,"content":13012},[13013],{"text":13014,"type":39,"marks":13015},"Géraldine knows that spending money is vital for growing businesses. “Our teams really need to spend to perform in their roles, so I can’t simply block their cards if they don’t follow the rules. ",[13016],{"type":42,"attrs":13017},{"class":18},{"type":45,"content":13019},[13020],{"text":13021,"type":39,"marks":13022},"“We have to be the police within the company. We have to make sure that our clients pay us, that we pay our vendors on time, and that our spending stays within the defined budgets we created at the beginning of the year. But in the meantime, we are one of the most important partners for every team within the company. The developers can’t build anything if they don’t have access to funds. The salespeople need us to help them build good relationships with clients.”",[13023],{"type":42,"attrs":13024},{"class":18},{"type":45,"content":13026},[13027],{"text":13028,"type":39,"marks":13029},"“So we have a budget for each team, and we have to be on top of what’s being spent. Our managers have to be able to see their teams’ needs and control where the money goes.” ",[13030],{"type":42,"attrs":13031},{"class":18},{"type":45,"content":13033},[13034,13039,13045],{"text":13035,"type":39,"marks":13036},"And the finance team has to be on top of all of it. “We can be strict and say “no” when we need to, but we love giving our teams freedom whenever possible. ",[13037],{"type":42,"attrs":13038},{"class":18},{"text":13040,"type":39,"marks":13041},"We’re in control of the money, and the money is the key to everything",[13042,13043],{"type":156},{"type":42,"attrs":13044},{"class":18},{"text":13046,"type":39,"marks":13047},". It’s the heart of any business. We’ve got to spend it - that’s for sure. But we’ve got to spend it wisely. ",[13048],{"type":42,"attrs":13049},{"class":18},{"type":33,"attrs":13051,"content":13052},{"level":35},[13053],{"text":13054,"type":39,"marks":13055},"A simple, connected accounting process",[13056],{"type":42,"attrs":13057},{"class":18},{"type":45,"content":13059},[13060],{"text":13061,"type":39,"marks":13062},"“I’ve been working in accounting for around 11 years now, and joined Botify more than a year ago as accounting manager for our three entities worldwide. At the time, we handled French accounts in-house in France, but our UK and US accounts were done by external advisors.” ",[13063],{"type":42,"attrs":13064},{"class":18},{"type":45,"content":13066},[13067,13072,13078],{"text":13068,"type":39,"marks":13069},"This is a pretty common structure for growing businesses. But it can have significant drawbacks for finance teams. “Ultimately, we didn’t have control over our books. Once or twice a month, they’d share information with us so we’d be able to consolidate all our numbers. ",[13070],{"type":42,"attrs":13071},{"class":18},{"text":13073,"type":39,"marks":13074},"We didn’t have the visibility we needed, and I couldn’t have information as soon as I needed it",[13075,13076],{"type":156},{"type":42,"attrs":13077},{"class":18},{"text":13079,"type":39,"marks":13080},". We couldn’t see what was happening in the accounts, except for every few weeks when they sent us the data. If we wanted to change strategies or adjust spending, we would only be able to do it at the last minute. Which would just delay everything.”",[13081],{"type":42,"attrs":13082},{"class":18},{"type":45,"content":13084},[13085,13090,13096],{"text":13086,"type":39,"marks":13087},"The solution? “I moved all the accounting systems and treasury to France. This also meant handling all online spending through Spendesk, and then sending data to our tax consultants for bookkeeping. This is better because we need the data ",[13088],{"type":42,"attrs":13089},{"class":18},{"text":13091,"type":39,"marks":13092},"now",[13093,13094],{"type":5835},{"type":42,"attrs":13095},{"class":18},{"text":13097,"type":39,"marks":13098}," to make strategic decisions - the tax accountants only need it once a quarter and for year-end closing.” ",[13099],{"type":42,"attrs":13100},{"class":18},{"type":33,"attrs":13102,"content":13103},{"level":35},[13104],{"text":13105,"type":39,"marks":13106},"A solution to fit the business",[13107],{"type":42,"attrs":13108},{"class":18},{"type":45,"content":13110},[13111],{"text":13112,"type":39,"marks":13113},"The problem with traditional spending solutions is that they weren’t actually built for businesses. This is what makes Spendesk different. “I love that you offer different modules based on our specific needs. We don’t have to take the entire suite if we don’t want them - we simply choose the parts that we need. I like that. We’re in control of our Spendesk account, just the same as our spending.”",[13114],{"type":42,"attrs":13115},{"class":18},{"type":45,"content":13117},[13118],{"text":13119,"type":39,"marks":13120},"“The people I speak with at Spendesk really listen to our needs and try to make sure that the tool always answers our needs. I love that you continuously develop and improve. You definitely developed something complete which gives me a vision of almost the entire workflow. And anything that isn’t available yet is clearly coming soon.” ",[13121],{"type":42,"attrs":13122},{"class":18},{"type":45,"content":13124},[13125],{"text":13126,"type":39,"marks":13127},"“I would definitely recommend Spendesk to other businesses. I love the system!” ",[13128],{"type":42,"attrs":13129},{"class":18},"Spendesk gave us a traceable workflow and validation system.","General Accountant",[13133,13136],{"_uid":511,"label":13134,"value":13135,"tooltip":18,"component":514},"SUBSCRIPTION SPEND","60%",{"_uid":516,"label":13137,"value":13138,"tooltip":18,"component":514},"TIME SAVED PER MONTH","80%","Géraldine E Adjadj",[13141,13149],{"_uid":526,"link":13142,"name":13139,"role":13131,"image":13143,"quote":13144,"eyebrow":18,"isSmall":532,"reverse":14,"component":533,"trustLogos":13145,"companyLogo":13146,"floatingImages":13147,"sectionSettings":13148},[],{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":19,"copyright":19,"fieldtype":21}," I love that Spendesk offers different modules based on our specific needs. We don’t have to take the entire suite if we don’t want them - we simply choose the parts that we need. I like that. We’re in control of our Spendesk account, same as our spending. \n",[],{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":18,"copyright":19,"fieldtype":21},[],[],{"_uid":13150,"items":13151,"heading":13188,"reverse":14,"component":596,"sectionSettings":13205},"04e866d8-5050-4819-81c6-1c1bd7267b81",[13152,13161,13170,13179],{"_uid":13153,"title":13154,"component":544,"description":13155},"cf032ab0-2f6f-4bef-8a65-d510d84c348e","How can Spendesk manage recurring subscription payments for global teams?",{"type":30,"content":13156},[13157],{"type":45,"content":13158},[13159],{"text":13160,"type":39},"Spendesk centralizes recurring subscription payments using named virtual cards and automated reconciliation. Spendesk virtual cards can be issued for each subscription, assigned to the individual payer, and capped with spending limits, while real-time transaction tracking and automatic accounting exports simplify cross-market bookkeeping and reduce manual reconciliation for finance teams.",{"_uid":13162,"title":13163,"component":544,"description":13164},"a5933e43-12e7-45aa-8d95-2d640ceb35b6","How does Spendesk improve approval workflows for international offices?",{"type":30,"content":13165},[13166],{"type":45,"content":13167},[13168],{"text":13169,"type":39},"Spendesk standardizes approval workflows across international offices with a centralized approval process, role-based permissions, and traceable validation. Spendesk approval flows attach requests to specific virtual cards, notify managers for pre-payment approval, and provide real-time visibility of who spent what, enabling consistent governance and streamlined cross-border spend control.",{"_uid":13171,"title":13172,"component":544,"description":13173},"653663f0-a11e-49fe-8df9-d4e9b9b6200c","Can Spendesk replace shared company credit cards for online purchases?",{"type":30,"content":13174},[13175],{"type":45,"content":13176},[13177],{"text":13178,"type":39},"Spendesk eliminates shared company credit cards by issuing user-specific virtual cards with per-card controls, spend limits, and expiration settings. 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Used by 500+ companies across industries like e-travel, e-commerce, media, marketplace, it offers insights from each stage of the organic search process.",{"id":12803,"alt":18,"name":18,"focus":19,"title":18,"filename":12804,"copyright":18,"fieldtype":21},"30 hours saved per month",[],"botify","customers/botify",[],"30117e9a-6ea7-4d3e-870d-b9ff23c25f86",[],[13230,13231,13232],{"path":13225,"name":19,"lang":633,"published":19},{"path":13225,"name":19,"lang":635,"published":19},{"path":13225,"name":19,"lang":637,"published":19},{"name":13234,"created_at":13235,"published_at":13236,"updated_at":13237,"id":13238,"uuid":13239,"content":13240,"slug":13660,"full_slug":13661,"sort_by_date":19,"position":10181,"tag_list":13662,"is_startpage":14,"parent_id":626,"meta_data":19,"group_id":13663,"first_published_at":10184,"release_id":19,"lang":629,"path":19,"alternates":13664,"default_full_slug":13661,"translated_slugs":13665,"_stopResolving":532},"Habito","2022-05-04T08:20:18.521Z","2026-03-20T15:37:45.560Z","2026-03-20T15:37:45.633Z",131362527,"1f28eaab-1ff1-4d58-af4c-0955aee80630",{"seo":13241,"_uid":9848,"footer":9849,"benefit":13249,"content":13250,"headline":13562,"authorJob":13563,"component":508,"heroItems":13564,"authorName":13572,"components":13573,"authorImage":13644,"companyLogo":13647,"companySize":609,"description":13650,"lightNavbar":14,"hideIntercom":14,"listingImage":13656,"listingTitle":13247,"unfixedNavbar":14,"listingBenefit":13657,"companyIndustry":13658,"navbarCustomCtas":13659,"confettiAnimation":14,"disableNavbarLogoLink":14,"scrollRevealAnimation":14,"onPageViewSegmentEvent":18},[13242],{"_uid":9839,"noIndex":14,"component":15,"metaImage":13243,"metaFields":13246},{"id":13244,"alt":18,"name":18,"focus":19,"title":18,"filename":13245,"copyright":18,"fieldtype":21},6685072,"https://a.storyblok.com/f/146026/1200x794/f362d25b87/habito-team-spendesk.jpg",{"_uid":9845,"title":13247,"plugin":25,"description":13248},"How Habito freed its finance team with Spendesk","Learn how revolutionary mortgage service Habito uses Spendesk to control company spending and make online purchases a breeze. ","1 DAY TO PREPARE MONTHLY REPORTS",{"type":30,"content":13251},[13252,13260,13267,13268,13304,13306,13314,13321,13328,13335,13342,13349,13356,13374,13382,13389,13396,13412,13419,13426,13434,13441,13448,13455,13462,13470,13477,13494,13512,13519,13526,13534,13541,13548,13555],{"type":33,"attrs":13253,"content":13254},{"level":35},[13255],{"text":13256,"type":39,"marks":13257},"See how Spendesk makes life easier for finance teams at Habito",[13258],{"type":42,"attrs":13259},{"class":18},{"type":45,"content":13261},[13262],{"text":13263,"type":39,"marks":13264},"In the past, Habito’s finance team used to spend countless hours answering employee queries on spending and payments. With Spendesk, finance can stay focused on strategic work and keeping the company on sound financial ground. And when Habito went fully remote during the COVID-19 crisis, Spendesk was a key tool that let everyone continue to operate effectively.",[13265],{"type":42,"attrs":13266},{"class":18},{"type":45},{"type":61,"attrs":13269},{"id":9871,"body":13270},[13271],{"_uid":9874,"after":13272,"before":13288,"component":114},[13273,13275,13278,13281,13284],{"_uid":9877,"icon":13274,"title":71,"isCard":14,"shadow":14,"subtitle":18,"component":72},{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":18,"copyright":19,"fieldtype":21},{"_uid":9880,"icon":13276,"title":13277,"isCard":14,"shadow":14,"subtitle":18,"component":72},{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":18,"copyright":19,"fieldtype":21},"Simple payment platform rolled out to all staff",{"_uid":9884,"icon":13279,"title":13280,"isCard":14,"shadow":14,"subtitle":18,"component":72},{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":18,"copyright":19,"fieldtype":21},"An easy online payment process that team members love",{"_uid":9888,"icon":13282,"title":13283,"isCard":14,"shadow":14,"subtitle":18,"component":72},{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":18,"copyright":19,"fieldtype":21},"Less day-to-day admin for the finance team, and more time for strategy",{"_uid":13285,"icon":13286,"title":13287,"isCard":14,"shadow":14,"subtitle":18,"component":72},"8f60fc74-76dd-4b26-a4c9-0d01dc509f03",{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":18,"copyright":19,"fieldtype":21},"Faster employee reimbursements for out-of-pocket expenses",[13289,13291,13294,13297,13300],{"_uid":9893,"icon":13290,"title":97,"isCard":14,"shadow":14,"subtitle":18,"component":72},{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":18,"copyright":19,"fieldtype":21},{"_uid":9896,"icon":13292,"title":13293,"isCard":14,"shadow":14,"subtitle":18,"component":72},{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":18,"copyright":19,"fieldtype":21},"Company credit cards were hard to track",{"_uid":9900,"icon":13295,"title":13296,"isCard":14,"shadow":14,"subtitle":18,"component":72},{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":18,"copyright":19,"fieldtype":21},"Remote challenges, relying heavily on the finance team",{"_uid":9904,"icon":13298,"title":13299,"isCard":14,"shadow":14,"subtitle":18,"component":72},{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":18,"copyright":19,"fieldtype":21},"Endless small issues handled by the finance team",{"_uid":13301,"icon":13302,"title":13303,"isCard":14,"shadow":14,"subtitle":18,"component":72},"dffabf7b-66b4-4eb2-bf4c-05848d0f3355",{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":18,"copyright":19,"fieldtype":21},"No autonomy for employees who needed to spend",{"type":33,"attrs":13305},{"level":35},{"type":33,"attrs":13307,"content":13308},{"level":35},[13309],{"text":13310,"type":39,"marks":13311},"Faster online payments",[13312],{"type":42,"attrs":13313},{"class":18},{"type":45,"content":13315},[13316],{"text":13317,"type":39,"marks":13318},"Like most companies today, Habito relies on a large range of SaaS subscriptions and other online purchases. And having a spend management tool like Spendesk makes these easy to manage.",[13319],{"type":42,"attrs":13320},{"class":18},{"type":45,"content":13322},[13323],{"text":13324,"type":39,"marks":13325},"“We use Spendesk as one of our key partners in the finance function, and particularly to help our team spend online. We also have a large-scale invoicing and PO system. But we tell our teams that, whenever they can avoid using an invoice they should, because Spendesk will be quicker and easier to manage.”",[13326],{"type":42,"attrs":13327},{"class":18},{"type":45,"content":13329},[13330],{"text":13331,"type":39,"marks":13332},"“It’s great for us, because it’s very light-touch for the finance function. The responsibility falls on the department heads and the people actually making the purchases. We just set all the controls at the beginning, and we can leave them to it.”",[13333],{"type":42,"attrs":13334},{"class":18},{"type":45,"content":13336},[13337],{"text":13338,"type":39,"marks":13339},"We’ve set up most of our SaaS subscriptions through Spendesk. And any one-off purchases are also made with Spendesk, obviously. So we try to get people onto Spendesk as much as possible. ",[13340],{"type":42,"attrs":13341},{"class":18},{"type":45,"content":13343},[13344],{"text":13345,"type":39,"marks":13346},"And the biggest benefits are for Aaron’s own role as Financial Controller. “Before, all of this was on the credit card. We had no idea who spent what, and we were constantly chasing people.” Which is still very common for businesses. But most don’t know what they’re missing.",[13347],{"type":42,"attrs":13348},{"class":18},{"type":45,"content":13350},[13351],{"text":13352,"type":39,"marks":13353},"“From a control point of view, it’s a lot better. Disposable virtual cards are great. And the subscription cards are really good from a visibility point of view. I always know which subscriptions are running, and can assign cards to different people when someone leaves, for example.” ",[13354],{"type":42,"attrs":13355},{"class":18},{"type":45,"content":13357},[13358,13363,13369],{"text":13359,"type":39,"marks":13360},"“It all makes it so much easier to do our jobs. When we sit down with the different department heads, ",[13361],{"type":42,"attrs":13362},{"class":18},{"text":13364,"type":39,"marks":13365},"it’s now so easy to point out tools they don’t need anymore",[13366,13367],{"type":156},{"type":42,"attrs":13368},{"class":18},{"text":13370,"type":39,"marks":13371},", and people who no longer need access to budgets.”",[13372],{"type":42,"attrs":13373},{"class":18},{"type":33,"attrs":13375,"content":13376},{"level":35},[13377],{"text":13378,"type":39,"marks":13379},"Instant expense reimbursements",[13380],{"type":42,"attrs":13381},{"class":18},{"type":45,"content":13383},[13384],{"text":13385,"type":39,"marks":13386},"Habito was an early adopter of Spendesk’s employee expense reimbursements. These let employees claim out-of-pocket expenses quickly from the mobile app, and then finance teams can pay them back directly from Spendesk. ",[13387],{"type":42,"attrs":13388},{"class":18},{"type":45,"content":13390},[13391],{"text":13392,"type":39,"marks":13393},"Which cuts out unnecessary steps in a normally tedious process. “It just means that we don’t have to add expenses into our bank payment run. People can get paid a lot sooner. We do weekly payment runs, so people get paid back pretty quickly anyway. But we can pay people ad hoc - if they have a big event and a lot of expenses, we can get money to them right away. We just press a button and it goes.”",[13394],{"type":42,"attrs":13395},{"class":18},{"type":45,"content":13397},[13398,13402,13408],{"text":376,"type":39,"marks":13399},[13400],{"type":42,"attrs":13401},{"class":18},{"text":13403,"type":39,"marks":13404},"We’ve dropped Expensify as a result",[13405,13406],{"type":156},{"type":42,"attrs":13407},{"class":18},{"text":250,"type":39,"marks":13409},[13410],{"type":42,"attrs":13411},{"class":18},{"type":45,"content":13413},[13414],{"text":13415,"type":39,"marks":13416},"As a modern tech company, Habito knows that new software offers better solutions for everyone. And that includes the company’s own finance team. “One of our goals as a finance team is automation. We’re trying to automate as much as possible, or find much more efficient ways of dealing with the transactional things that finance teams like us do.” ",[13417],{"type":42,"attrs":13418},{"class":18},{"type":45,"content":13420},[13421],{"text":13422,"type":39,"marks":13423},"“Normally you have to take the expense, export it, and upload it to the bank. That’s all eliminated. Once it’s approved, it’s done.”",[13424],{"type":42,"attrs":13425},{"class":18},{"type":33,"attrs":13427,"content":13428},{"level":35},[13429],{"text":13430,"type":39,"marks":13431},"More flexibility for remote teams",[13432],{"type":42,"attrs":13433},{"class":18},{"type":45,"content":13435},[13436],{"text":13437,"type":39,"marks":13438},"Much like companies all over the world, Habito went fully remote in March 2020 during the COVID-19 crisis. And Spendesk was a key tool that let everyone continue to operate effectively. ",[13439],{"type":42,"attrs":13440},{"class":18},{"type":45,"content":13442},[13443],{"text":13444,"type":39,"marks":13445},"“As a tech company, we’ve always been pretty remote friendly. And we’ve always been pushing Spendesk pretty heavily to our teams too, so everyone knows what it’s for and how important it is for us.”",[13446],{"type":42,"attrs":13447},{"class":18},{"type":45,"content":13449},[13450],{"text":13451,"type":39,"marks":13452},"By having a decentralized, digital spending process widely in use, not much changed for team members when they started working from home.",[13453],{"type":42,"attrs":13454},{"class":18},{"type":45,"content":13456},[13457],{"text":13458,"type":39,"marks":13459},"“The only time I ever hear about Spendesk is from people saying ‘can you add me?’ That’s it. Because it’s so simple. If people need to buy something or spend online - new SaaS products or gifts for someone - they can go ahead and do it. Finance isn’t being bugged.”",[13460],{"type":42,"attrs":13461},{"class":18},{"type":33,"attrs":13463,"content":13464},{"level":35},[13465],{"text":13466,"type":39,"marks":13467},"Drastic time savings for the finance team",[13468],{"type":42,"attrs":13469},{"class":18},{"type":45,"content":13471},[13472],{"text":13473,"type":39,"marks":13474},"Spendesk was built to make life easier for finance teams. And the most obvious upside comes during the financial close process. “Closing time is now much quicker. We get our flash report on day one these days. By the end of day three of the new month, we have our final numbers.”",[13475],{"type":42,"attrs":13476},{"class":18},{"type":45,"content":13478},[13479,13484,13490],{"text":13480,"type":39,"marks":13481},"But for Aaron, this isn’t where the true value comes from. “The biggest saving isn’t necessarily during the close. Spendesk definitely does help during this period, of course. But for me, it’s the fact that ",[13482],{"type":42,"attrs":13483},{"class":18},{"text":13485,"type":39,"marks":13486},"we’re not constantly having to answer queries around spending",[13487,13488],{"type":156},{"type":42,"attrs":13489},{"class":18},{"text":9014,"type":39,"marks":13491},[13492],{"type":42,"attrs":13493},{"class":18},{"type":45,"content":13495},[13496,13501,13507],{"text":13497,"type":39,"marks":13498},"“We used to use shared credit cards. And that always used to mean people coming and asking me for the shared credit card. I honestly believe that ",[13499],{"type":42,"attrs":13500},{"class":18},{"text":13502,"type":39,"marks":13503},"I save a couple of days a month from not having to respond to queries about payments, spending, or who’s responsible for each cost",[13504,13505],{"type":156},{"type":42,"attrs":13506},{"class":18},{"text":13508,"type":39,"marks":13509},". People can now just look it up themselves.” ",[13510],{"type":42,"attrs":13511},{"class":18},{"type":45,"content":13513},[13514],{"text":13515,"type":39,"marks":13516},"The administrative burden on finance teams is hard to overstate. They spend days every month fielding questions and giving advice to team members who don’t understand the ins and outs. But Aaron’s team can now focus on providing strategic advice and keeping the company on sound financial ground. ",[13517],{"type":42,"attrs":13518},{"class":18},{"type":45,"content":13520},[13521],{"text":13522,"type":39,"marks":13523},"“It’s the autonomy that it gives employees that really counts. We’re treating them like adults - they know how to use a card and how to spend. In that sense, we’re saving a few days every month because I don’t have to answer all of those questions. They have the power to spend - within the sensible limits we impose.” ",[13524],{"type":42,"attrs":13525},{"class":18},{"type":33,"attrs":13527,"content":13528},{"level":35},[13529],{"text":13530,"type":39,"marks":13531},"Integrations are an added bonus",[13532],{"type":42,"attrs":13533},{"class":18},{"type":45,"content":13535},[13536],{"text":13537,"type":39,"marks":13538},"Spendesk gives companies all the tools they need to spend smarter. But it also connects to other common workplace software, to help finance teams work smoothly with other business units. ",[13539],{"type":42,"attrs":13540},{"class":18},{"type":45,"content":13542},[13543],{"text":13544,"type":39,"marks":13545},"“The integration with Slack is really handy. If someone needs approval because they’re over a certain amount, that comes over Slack and we can approve it from wherever we are. So that’s another major saving on a day-to-day tactical level.” ",[13546],{"type":42,"attrs":13547},{"class":18},{"type":45,"content":13549},[13550],{"text":13551,"type":39,"marks":13552},"And the same goes for your other finance tools. “We use Netsuite, which is a pretty huge system. We had a lot of help from the Spendesk team getting the two tools to work together. And now that it’s up and running, everything is very quick and easy. We have the template down and it’s working well.”",[13553],{"type":42,"attrs":13554},{"class":18},{"type":45,"content":13556},[13557],{"text":13558,"type":39,"marks":13559},"I’m the Financial Controller at Habito. I helped build out the finance function from the beginning. I look after the day-to-day financial transactions, control, and budget forecasts. I have a team of two other people - a finance manager and an assistant accountant.",[13560],{"type":42,"attrs":13561},{"class":18},"It’s the autonomy it gives employees that really counts. We’re treating them like adults.","Head of Finance",[13565,13567,13568],{"_uid":10072,"label":12277,"value":13566,"tooltip":18,"component":514},"66",{"_uid":10075,"label":12280,"value":12689,"tooltip":18,"component":514},{"_uid":13569,"label":13570,"value":13571,"tooltip":18,"component":514},"861da9d3-8f9e-43ea-94af-c88e5cbfbbd1","DAYS TO PREPARE REPORTS","1","Aaron Townsend",[13574,13582],{"_uid":10080,"link":13575,"name":13572,"role":13563,"image":13576,"quote":13577,"eyebrow":18,"isSmall":532,"reverse":14,"component":533,"trustLogos":13578,"companyLogo":13579,"floatingImages":13580,"sectionSettings":13581},[],{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":18,"copyright":19,"fieldtype":21}," We use Spendesk as one of our key partners in the finance function, and particularly to help our team spend online. Everyone likes it, because they have full autonomy to spend what needs to be spent. ",[],{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":19,"copyright":19,"fieldtype":21},[],[],{"_uid":13583,"items":13584,"heading":13621,"reverse":14,"component":596,"sectionSettings":13638},"08e2eeca-80ca-4e0c-99bf-983e62d848c1",[13585,13594,13603,13612],{"_uid":13586,"title":13587,"component":544,"description":13588},"8dddfed1-8b47-4893-945e-df23b88fbca1","How does Spendesk reduce time spent on monthly expense reports?",{"type":30,"content":13589},[13590],{"type":45,"content":13591},[13592],{"text":13593,"type":39},"Spendesk automates expense reporting by capturing receipts via mobile, matching them to card transactions, and generating export-ready reports with accounting codes. Spendesk’s automated receipt capture, pre-defined approval workflows, and QuickBooks/Xero integrations eliminate manual reconciliation, freeing finance teams from hours of data entry and accelerating monthly close processes.",{"_uid":13595,"title":13596,"component":544,"description":13597},"fef9cb8b-93dc-4aa9-b0c7-a4ee0f177d4f","Can Spendesk manage SaaS subscriptions and recurring payments?",{"type":30,"content":13598},[13599],{"type":45,"content":13600},[13601],{"text":13602,"type":39},"Spendesk centralizes SaaS and recurring payments by assigning subscription cards to vendors, providing per-subscription visibility and automated renewal tracking. Spendesk’s subscription cards, spend limits, and vendor tagging let finance identify active subscriptions, control renewals, and reconcile subscription spend without manual vendor lists or credit-card chasing.",{"_uid":13604,"title":13605,"component":544,"description":13606},"354b245a-31da-42e3-9055-9bd6b49f6d2e","How do Spendesk virtual cards and subscription cards improve spend control and visibility?",{"type":30,"content":13607},[13608],{"type":45,"content":13609},[13610],{"text":13611,"type":39},"Spendesk issues disposable virtual cards and named physical cards that provide transaction-level visibility and merchant restrictions for every purchase. Spendesk’s virtual cards, spending limits, and automated receipt capture prevent unauthorized charges, simplify audit trails, and let finance enforce policy while preserving employee autonomy for approved online purchases.",{"_uid":13613,"title":13614,"component":544,"description":13615},"26153107-f157-48e8-afde-2b1731e9b12e","How does Spendesk support remote teams with approvals and reimbursements?",{"type":30,"content":13616},[13617],{"type":45,"content":13618},[13619],{"text":13620,"type":39},"Spendesk accelerates reimbursements and approvals with mobile receipt submission, configurable approval workflows, and instant card payments. Spendesk’s approval rules, real-time expense visibility, and mobile app let remote employees submit expenses and receive faster reimbursements while finance enforces pre-set controls and shortens resolution times for ad-hoc spending.",[13622],{"cta":13623,"_uid":13624,"title":13625,"eyebrow":13631,"subtitle":13634,"component":33,"textAlign":18,"sectionSettings":13637,"breakLineOnMobile":14,"subtitleLeftBorder":14,"customTitleFontSize":18},[],"32a0eeed-90b7-4396-9883-9d70bba8b48d",{"type":30,"content":13626},[13627],{"type":33,"attrs":13628,"content":13629},{"level":35},[13630],{"text":588,"type":39},{"type":30,"content":13632},[13633],{"type":45},{"type":30,"content":13635},[13636],{"type":45},[],[13639],{"_uid":13640,"hide":14,"theme":600,"anchorId":18,"component":601,"spacingTop":18,"hideOnDevices":13641,"spacingBottom":18,"floatingImages":13642,"variableOverrides":13643},"5cb14332-b930-44df-8735-080e7da2559f",[],[],[],{"id":13645,"alt":18,"name":18,"focus":18,"title":18,"filename":13646,"copyright":18,"fieldtype":21},4469816,"https://a.storyblok.com/f/146026/1008x1008/d986bd3fa4/aaron-townsend.png",{"id":13648,"alt":18,"name":18,"focus":18,"title":18,"filename":13649,"copyright":18,"fieldtype":21},4471278,"https://a.storyblok.com/f/146026/x/bad72cb5bb/logo_-_habito_-_white.svg",{"type":30,"content":13651},[13652],{"type":45,"content":13653},[13654],{"text":13655,"type":39},"Habito is an online mortgage broker and lender. Sourcing from a network of lenders, it developed its own platform to help borrowers get a mortgage in just a few weeks. Read how Spendesk helped Habito enhance its finance processes.",{"id":13244,"alt":18,"name":18,"focus":19,"title":18,"filename":13245,"copyright":18,"fieldtype":21},"1 day to prepare monthly reports","Financial Services",[],"habito","customers/habito",[],"1e91bc79-afff-4375-920e-5cca05a68ab1",[],[13666,13667,13668],{"path":13661,"name":19,"lang":633,"published":19},{"path":13661,"name":19,"lang":635,"published":19},{"path":13661,"name":19,"lang":637,"published":19},{"name":13670,"created_at":13671,"published_at":13672,"updated_at":13673,"id":13674,"uuid":13675,"content":13676,"slug":13989,"full_slug":13990,"sort_by_date":19,"position":13991,"tag_list":13992,"is_startpage":14,"parent_id":626,"meta_data":19,"group_id":13993,"first_published_at":8758,"release_id":19,"lang":629,"path":19,"alternates":13994,"default_full_slug":13990,"translated_slugs":13995,"_stopResolving":532},"Seedrs","2022-12-08T10:21:11.651Z","2026-03-20T15:37:29.272Z","2026-03-20T15:37:29.294Z",231271415,"ede65da6-61b6-4346-b532-f29ba3eb0050",{"seo":13677,"_uid":13688,"benefit":13689,"content":13690,"headline":13882,"authorJob":13883,"component":508,"heroItems":13884,"authorName":13897,"components":13898,"authorImage":13976,"companyLogo":13977,"companySize":609,"description":13981,"listingImage":13987,"listingTitle":13686,"listingBenefit":13988,"companyIndustry":13658},[13678],{"_uid":13679,"noIndex":14,"component":15,"metaImage":13680,"metaFields":13684},"289c8fd9-e635-45f0-bac5-5bb870736edf",{"id":13681,"alt":13682,"name":18,"focus":19,"title":18,"filename":13683,"copyright":18,"fieldtype":21},6643426,"Seedrs office","https://a.storyblok.com/f/146026/1007x637/af6c246f87/seedrs-office.png",{"_uid":13685,"title":13686,"plugin":25,"description":13687},"6b8bc7f6-0921-420c-b793-642c8775caf4","How Seedrs easily handles spending across four countries","Since Seedrs joined Spendesk, communication between employees and the finance team has improved and they enjoy a smooth payments process anywhere in the world.","324c37b8-c459-4109-87f1-25f32c3da11e","COMPLETE SPEND VISIBILITY",{"type":30,"content":13691},[13692,13697,13701,13747,13750,13755,13759,13763,13767,13771,13776,13780,13784,13793,13803,13808,13812,13822,13836,13841,13845,13860,13864,13869,13873],{"type":33,"attrs":13693,"content":13694},{"level":35},[13695],{"text":13696,"type":39},"See how Seedrs optimized finance team productivity with Spendesk",{"type":45,"content":13698},[13699],{"text":13700,"type":39},"Internal processes need to be easy and fast, otherwise employees will grow to hate them. Spendesk gives Seedrs a comprehensive spend management system that all team members love to use. It makes spending from anywhere easy and simple, by automating the main challenges their managers and employees face: purchase approval and expense reimbursements.",{"type":61,"attrs":13702},{"id":13703,"body":13704},"67af9b68-42ea-4023-8513-62952c87713d",[13705],{"_uid":13706,"after":13707,"before":13727,"component":114},"i-2c9273c7-f701-4f62-abb2-d2cfd37642a3",[13708,13711,13715,13719,13723],{"_uid":13709,"icon":13710,"title":2366,"isCard":14,"shadow":14,"subtitle":18,"component":72},"4665e209-2f1e-4ab6-b075-9ff0ac1ff3e3",{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":18,"copyright":19,"fieldtype":21},{"_uid":13712,"icon":13713,"title":13714,"isCard":14,"shadow":14,"subtitle":18,"component":72},"2908c6b2-34f7-4813-8175-6b3d12b5f80e",{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":18,"copyright":19,"fieldtype":21},"Prepaid cards for effortless spending while abroad",{"_uid":13716,"icon":13717,"title":13718,"isCard":14,"shadow":14,"subtitle":18,"component":72},"f807fe09-03d4-4b5f-960c-0c1be185db19",{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":18,"copyright":19,"fieldtype":21},"Real-time spending oversight to watch payments wherever they’re made",{"_uid":13720,"icon":13721,"title":13722,"isCard":14,"shadow":14,"subtitle":18,"component":72},"927e6197-51ec-4a76-9b6b-f4eed4cd23ef",{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":18,"copyright":19,"fieldtype":21},"Built-in budgets and approval workflows to ensure limits",{"_uid":13724,"icon":13725,"title":13726,"isCard":14,"shadow":14,"subtitle":18,"component":72},"514bf54e-e9ec-48f0-b1d7-c84b248bd169",{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":18,"copyright":19,"fieldtype":21},"Better communication between employees and the finance team",[13728,13731,13735,13739,13743],{"_uid":13729,"icon":13730,"title":97,"isCard":14,"shadow":14,"subtitle":18,"component":72},"e40f3877-9bd8-4d6e-8c9b-c2ede01251b4",{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":18,"copyright":19,"fieldtype":21},{"_uid":13732,"icon":13733,"title":13734,"isCard":14,"shadow":14,"subtitle":18,"component":72},"06848a80-8e12-4e8a-bac2-1b7ee1317eae",{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":18,"copyright":19,"fieldtype":21},"Difficulty spending while on the road",{"_uid":13736,"icon":13737,"title":13738,"isCard":14,"shadow":14,"subtitle":18,"component":72},"2f23023c-12b3-45a8-a73b-c116bfa986e2",{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":18,"copyright":19,"fieldtype":21},"Complicated to manage international financial processes",{"_uid":13740,"icon":13741,"title":13742,"isCard":14,"shadow":14,"subtitle":18,"component":72},"17632801-d2b7-4700-bc7e-b361ca680b1d",{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":18,"copyright":19,"fieldtype":21},"Lack of control over employee spend",{"_uid":13744,"icon":13745,"title":13746,"isCard":14,"shadow":14,"subtitle":18,"component":72},"a2ce7d1b-6056-4b07-acb4-ce997833a974",{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":18,"copyright":19,"fieldtype":21},"Challenging to maintain a startup spirit with rules in place",{"type":33,"attrs":13748},{"level":13749},4,{"type":33,"attrs":13751,"content":13752},{"level":35},[13753],{"text":13754,"type":39},"Easier spending during work travel",{"type":45,"content":13756},[13757],{"text":13758,"type":39},"To help develop the business, Seedrs’ regional teams travel a lot. “We go to a lot of conferences around Europe,” explains Antony. “Our office is responsible for lots of European markets. Pretty much once a week, we get to travel somewhere abroad.”",{"type":45,"content":13760},[13761],{"text":13762,"type":39},"Work travel brings with it a particular set of challenges. Employees are often asked to pay for accommodation, food, and transport out of their own pockets, which can become pricey. It’s either that or give every traveling employee a company card. ",{"type":45,"content":13764},[13765],{"text":13766,"type":39},"This is why Seedrs uses Spendesk’s prepaid expense cards. “When we go to all these different conferences, we’re able to use Spendesk for a whole range of expenses. Everything that we need to pay for, we can pay with our Spendesk card.”",{"type":45,"content":13768},[13769],{"text":13770,"type":39},"It’s this peace of mind that really appeals to Kyrill. “A business trip usually comes with some planned expenses, and also some unplanned expenses that can occur. Having a Spendesk card makes it quite convenient. You don’t keep other things in your mind - you just use the card.”",{"type":33,"attrs":13772,"content":13773},{"level":35},[13774],{"text":13775,"type":39},"Simple tracking for the finance team",{"type":45,"content":13777},[13778],{"text":13779,"type":39},"As a remote office, the Berlin team can feel isolated. “In London, we have about 60 employees, and in Berlin, we only have two. The culture and communication is limited to only two of us.”",{"type":45,"content":13781},[13782],{"text":13783,"type":39},"To stay in touch with all its teams, Seedrs needs to use smart collaborative tools. “We use team communication tools that all startups do, like Slack. But on top of that, we have quite a lot of other tools.” ",{"type":45,"content":13785},[13786,13788,13792],{"text":13787,"type":39},"This includes platforms for spend management. “Spendesk makes it easier for us to be connected with other locations,” says Antony. “We do have to talk to our finance manager all the time in relation to the purchases we make with Spendesk. I think that’s a positive thing - ",{"text":13789,"type":39,"marks":13790},"without this, we wouldn’t be in touch as much as we are now",[13791],{"type":156},{"text":250,"type":39},{"type":45,"content":13794},[13795,13797,13801],{"text":13796,"type":39},"And it’s better for the finance team too. As Charlie explains, “it’s exciting. I don’t have to have them chasing me about when I need to pay them back. With Spendesk, ",{"text":13798,"type":39,"marks":13799},"I’m taking control of my processes, and they’ve improved being belief",[13800],{"type":156},{"text":13802,"type":39},". I can now be confident that these employees do exactly what they’re supposed to do, without me being overbearing.”",{"type":33,"attrs":13804,"content":13805},{"level":35},[13806],{"text":13807,"type":39},"More freedom, and more control",{"type":45,"content":13809},[13810],{"text":13811,"type":39},"“Control is a funny word with a startup,” says Charlie. “You always want to give your employees the freedom to express themselves, the freedom to do what they do best, getting out there and spreading the word. Finance can’t put too strict control over these people. Because you’re not only sticking control on the people, but the personalities, and that’s what makes a startup a startup.”",{"type":45,"content":13813},[13814,13816,13820],{"text":13815,"type":39},"But of course, ",{"text":13817,"type":39,"marks":13818},"control is a key duty for finance teams",[13819],{"type":156},{"text":13821,"type":39},". It’s their job to ensure that company money is spent responsibly. They need to find the right balance between freedom and restrictions.",{"type":45,"content":13823},[13824,13826,13830,13831,13835],{"text":13825,"type":39},"“Spendesk helps our employees because they don’t need to come to finance with every question. They don’t need to email for approval, they don’t need to Slack me for approval - it’s done automatically. Which is perfect. They can do it on the fly, and it’s quick and easy. That’s the most important bit - ",{"text":13827,"type":39,"marks":13828},"for finance teams to be reactive to the employee’s needs",[13829],{"type":156},{"text":3631,"type":39},{"text":13832,"type":39,"marks":13833},"That’s what Spendesk adds",[13834],{"type":156},{"text":250,"type":39},{"type":33,"attrs":13837,"content":13838},{"level":35},[13839],{"text":13840,"type":39},"A faster way to claim expenses",{"type":45,"content":13842},[13843],{"text":13844,"type":39},"Expenses are a strain for companies all over the world. Especially for frontline staff, who need to keep track of every payment and file tedious expense reports. “It used to be pretty difficult to send expenses,” says Antony.  ",{"type":45,"content":13846},[13847,13849,13854,13858],{"text":13848,"type":39},"But things have changed. That tedious process is gone, and the Seedrs team can focus on more important work. “We don’t spend a lot of time doing expenses with Spendesk, because it’s so simple and easy. The app is there to solve those pains of ours. We just have to take a picture of the receipt after the expense is done and click",{"text":13850,"type":39,"marks":13851}," ",[13852],{"type":42,"attrs":13853},{"class":18},{"text":13855,"type":39,"marks":13856},"submit",[13857],{"type":5835},{"text":13859,"type":39},". That’s pretty much it.”",{"type":45,"content":13861},[13862],{"text":13863,"type":39},"“Noone wants to sit around doing invoices and expenses,”says Louise. “Spendesk has just made that process so much quicker and slicker. It doesn’t have to take up hours of my time - it can just be done in a few minutes.”",{"type":33,"attrs":13865,"content":13866},{"level":35},[13867],{"text":13868,"type":39},"Better processes for finance leaders",{"type":45,"content":13870},[13871],{"text":13872,"type":39},"Internal processes need to be easy and fast, otherwise, employees will grow to hate them. This is a big issue for finance managers like Charlie. “Finance is a business support, and I feel that expenses are always a barrier to that support. Spendesk has now removed that barrier.”",{"type":45,"content":13874},[13875,13877,13881],{"text":13876,"type":39},"And the time saved frees up finance teams to focus on more valuable work. “Spendesk also lets us review the spend much quicker and see where the spend is most beneficial. That’s enabled me to provide analysis in real time as well. To give feedback to the decision makers within the business in real time. ",{"text":13878,"type":39,"marks":13879},"There’s less data processing, but more data analysis",[13880],{"type":156},{"text":250,"type":39},"With Spendesk, I’m taking control of my processes. And they’ve improved beyond belief.","Business Development Manager",[13885,13889,13893],{"_uid":13886,"label":13887,"value":13888,"tooltip":18,"component":514},"f03c9808-c8d7-48d8-a5f6-7f4f8a5be5fd","END-OF-MONTH CLOSING","4x faster",{"_uid":13890,"label":13891,"value":2722,"tooltip":13892,"component":514},"47fc0716-e7ce-43c6-a9aa-03e58bf06c90","VISIBILITY ON SPEND","You can track your expenses with our cards",{"_uid":13894,"label":13895,"value":13896,"tooltip":18,"component":514},"3afaeb86-358e-4597-9127-7d8b153fd5d6","VIRTUAL CARDS","Unlimited","Antony Tikhonov",[13899,13914],{"_uid":13900,"link":13901,"name":13897,"role":13883,"image":13902,"quote":13905,"eyebrow":18,"isSmall":532,"reverse":14,"component":533,"trustLogos":13906,"companyLogo":13907,"floatingImages":13908,"sectionSettings":13909},"2f55c9a2-fbf6-41cd-b7d4-e08e7bbbd627",[],{"id":13903,"alt":18,"name":18,"focus":18,"title":18,"filename":13904,"copyright":18,"fieldtype":21},4629164,"https://a.storyblok.com/f/146026/378x378/bf304ee75f/antony-tikhonov.jpeg","No one wants to sit around doing invoices and expenses. Spendesk has just made that process so much quicker and slicker. It doesn’t have to take up hours of my time - it can just be done in a few minutes.",[],{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":19,"copyright":19,"fieldtype":21},[],[13910],{"_uid":13911,"hide":14,"theme":600,"anchorId":18,"component":601,"spacingTop":18,"spacingBottom":18,"floatingImages":13912,"legacyVariableOverrides":13913},"409d56cd-c31f-4d2a-8c93-d7715d08cc72",[],[],{"_uid":13915,"items":13916,"heading":13953,"reverse":14,"component":596,"sectionSettings":13970},"3c9d4d48-1389-4004-b4ac-638a3eacb1b7",[13917,13926,13935,13944],{"_uid":13918,"title":13919,"component":544,"description":13920},"2f29337c-37f1-4e20-8816-cb5ed0e8c50f","How can Spendesk help teams manage expenses while traveling internationally?",{"type":30,"content":13921},[13922],{"type":45,"content":13923},[13924],{"text":13925,"type":39},"Spendesk simplifies international travel expenses by providing prepaid and virtual cards, real-time spending visibility, and automated expense reports. Finance teams can issue cards instantly, set per-card limits, capture receipts via mobile, and reconcile transactions faster with Spendesk's approval workflows and receipt matching, reducing out-of-pocket reimbursements and improving policy compliance.",{"_uid":13927,"title":13928,"component":544,"description":13929},"cdb9cab8-eb36-4bb4-906a-056bd0e125d8","Can Spendesk centralize company spending across multiple countries?",{"type":30,"content":13930},[13931],{"type":45,"content":13932},[13933],{"text":13934,"type":39},"Spendesk centralizes multinational spending with multi-country support, real-time spend visibility, and consolidated reporting. Companies can manage prepaid and virtual cards across jurisdictions, enforce budgets and approval workflows per team or country, and view all transactions in a single dashboard, enabling finance teams to control cash flow and simplify cross-border reconciliation.",{"_uid":13936,"title":13937,"component":544,"description":13938},"ee65ec8b-26b1-4910-903a-4c3ad5eccb4f","How does Spendesk speed up month-end closing for finance teams?",{"type":30,"content":13939},[13940],{"type":45,"content":13941},[13942],{"text":13943,"type":39},"Spendesk accelerates month-end closing by automating expense capture, approval, and reconciliation. Spendesk automatically matches receipts to card transactions, enforces approval workflows, exports standardized reports to accounting systems, and reduces manual data entry with integrations, enabling finance teams to close books faster and maintain accurate audit trails.",{"_uid":13945,"title":13946,"component":544,"description":13947},"608578fc-d7dc-44d7-b4de-0b514dd6566b","What controls does Spendesk provide to prevent employee overspending?",{"type":30,"content":13948},[13949],{"type":45,"content":13950},[13951],{"text":13952,"type":39},"Spendesk prevents overspending by combining card limits, approval workflows, and budget controls with real-time transaction monitoring. Finance teams can set per-card spend caps, create budget allocations per project or team, require pre-approval for purchases, and immediately freeze cards, while Spendesk's live dashboards surface violations for quick corrective action.",[13954],{"cta":13955,"_uid":13956,"title":13957,"eyebrow":13963,"subtitle":13966,"component":33,"textAlign":18,"sectionSettings":13969,"breakLineOnMobile":14,"subtitleLeftBorder":14,"customTitleFontSize":18},[],"81b942d8-b2d4-4317-992f-e5ec2e2a1775",{"type":30,"content":13958},[13959],{"type":33,"attrs":13960,"content":13961},{"level":35},[13962],{"text":588,"type":39},{"type":30,"content":13964},[13965],{"type":45},{"type":30,"content":13967},[13968],{"type":45},[],[13971],{"_uid":13972,"hide":14,"theme":600,"anchorId":18,"component":601,"spacingTop":18,"hideOnDevices":13973,"spacingBottom":18,"floatingImages":13974,"variableOverrides":13975},"7af9c1d4-2082-4a20-993d-75d875e6e057",[],[],[],{"id":13903,"alt":18,"name":18,"focus":18,"title":18,"filename":13904,"copyright":18,"fieldtype":21},{"id":13978,"alt":13979,"name":18,"focus":19,"title":18,"filename":13980,"copyright":18,"fieldtype":21},6643400,"Seedrs white logo","https://a.storyblok.com/f/146026/1182x308/d6cd4d254b/seedrs-white-logo.png",{"type":30,"content":13982},[13983],{"type":45,"content":13984},[13985],{"text":13986,"type":39},"Seedrs is an equity crowdfunding platform that lets anyone invest in exciting European startups. Users can invest as little or as much as they choose, and all the legal requirements are taken care of.",{"id":13681,"alt":13682,"name":18,"focus":19,"title":18,"filename":13683,"copyright":18,"fieldtype":21},"Complete spending visibility","seedrs","customers/seedrs",-350,[],"0c0ce34c-f107-41fb-ba26-b0bd696744b6",[],[13996,13997,13998],{"path":13990,"name":19,"lang":633,"published":19},{"path":13990,"name":19,"lang":635,"published":19},{"path":13990,"name":19,"lang":637,"published":19},{"name":14000,"created_at":14001,"published_at":2175,"updated_at":14002,"id":14003,"uuid":14004,"content":14005,"slug":14236,"full_slug":14237,"sort_by_date":19,"position":14238,"tag_list":14239,"is_startpage":14,"parent_id":626,"meta_data":19,"group_id":14240,"first_published_at":8758,"release_id":19,"lang":629,"path":19,"alternates":14241,"default_full_slug":14237,"translated_slugs":14242,"_stopResolving":532},"Blissim","2022-12-08T13:58:27.566Z","2026-03-12T10:47:13.076Z",231410481,"d508fc27-8f0c-41f0-b8b3-3e0eac570031",{"seo":14006,"_uid":14017,"benefit":14018,"content":14019,"headline":14132,"authorJob":3642,"component":508,"heroItems":14133,"authorName":14143,"components":14144,"authorImage":14221,"companyLogo":14224,"companySize":609,"description":14228,"listingImage":14234,"listingTitle":14132,"listingBenefit":14235,"companyIndustry":10871},[14007],{"_uid":14008,"noIndex":14,"component":15,"metaImage":14009,"metaFields":14013},"0b4e245b-89e6-4335-afdb-f3fc203a7654",{"id":14010,"alt":14011,"name":18,"focus":19,"title":18,"filename":14012,"copyright":18,"fieldtype":21},6645337,"Birchbox shop","https://a.storyblok.com/f/146026/1378x840/51431017f5/birchbox-shop.jpeg",{"_uid":14014,"title":14015,"plugin":25,"description":14016},"b85e82fb-a4f9-4ac8-b5c5-d4933aa317d4","How Blissim improved employee autonomy and automated reconcilliation","Learn how Blissim uses Spendesk to ensure 95% of invoices are collected with 0% hassle, thanks to a clear approval flow system and automatic reconciliation.","0a867875-a29f-438c-8454-265dd24139f1","HAPPY SPENDESK CUSTOMER",{"type":30,"content":14020},[14021,14025,14030,14034,14038,14042,14047,14051,14055,14060,14064,14068,14072,14076,14081,14085,14089,14094,14098,14102,14106,14110,14115,14119,14124,14128],{"type":45,"content":14022},[14023],{"text":14024,"type":39},"Since Blissim (ex-Birchbox) started using Spendesk in March 2016, expense management has become incredibly agile. The finance team doesn't waste time any more, and the employees are free to do their best work. Read his testimony.",{"type":33,"attrs":14026,"content":14027},{"level":35},[14028],{"text":14029,"type":39},"What are your daily challenges?",{"type":45,"content":14031},[14032],{"text":14033,"type":39},"My daily challenges are to retrieve and report the most reliable financial information possible, within very tight deadlines. I also have to be attentive and collect information that's not necessarily financial, but that can have an impact on Blissim's finances.",{"type":45,"content":14035},[14036],{"text":14037,"type":39},"With my team, we're also in charge of analysing budgets, margin levels, monitoring profitability, and delivering monthly reports to our investment fund following the change in shareholder structure at the end of 2019.",{"type":45,"content":14039},[14040],{"text":14041,"type":39},"The ultimate goal of our department is to help plan the company's strategy in a sustainable way. And as part of this, we also work to evangelize the financial culture within the company.",{"type":33,"attrs":14043,"content":14044},{"level":35},[14045],{"text":14046,"type":39},"What was expense management like before Spendesk?",{"type":45,"content":14048},[14049],{"text":14050,"type":39},"At the time, we used classic credit cards provided by our bank. And then we had to process a statement with hundreds of lines at the end of each month.",{"type":45,"content":14052},[14053],{"text":14054,"type":39},"It was up to the accounting team to retrieve all the receipts and reconcile them with each line of the statement. In other words, we were wasting an enormous amount of time, because we only had three credit cards for the entire company, and it was often very difficult to recover all the receipts.",{"type":33,"attrs":14056,"content":14057},{"level":35},[14058],{"text":14059,"type":39},"Why did you choose Spendesk?",{"type":45,"content":14061},[14062],{"text":14063,"type":39},"What really convinced us was the ease of use and the fact that Spendesk simplifies life for both the accounting and operational teams.",{"type":45,"content":14065},[14066],{"text":14067,"type":39},"The operational teams (Marketing, Tech, Sales) have easy access to payment methods when they need them. They are way more autonomous because everyone can access their Spendesk account and simply make purchases according to predefined limits.",{"type":45,"content":14069},[14070],{"text":14071,"type":39},"In accounting, our daily work is clearly simplified: retrieving receipts, processing expenses, reconciling, etc. All this is now done automatically.",{"type":45,"content":14073},[14074],{"text":14075,"type":39},"In fact, we recently carried out a survey among our employees, and Spendesk is really a tool that everyone appreciates. It's impressive!",{"type":33,"attrs":14077,"content":14078},{"level":35},[14079],{"text":14080,"type":39},"What are the advantages?",{"type":45,"content":14082},[14083],{"text":14084,"type":39},"The big advantages are time saved and the easy ability to track daily expenses, centralized on the platform.",{"type":45,"content":14086},[14087],{"text":14088,"type":39},"In addition, since we use Spendesk, we have far fewer expense reports to process. We've provided Spendesk physical cards to the managers, the CEO and the CTO, and all internet purchases are made with Spendesk virtual cards and are processed on the platform. It's really simple! We also kept the expense report tab in the platform for when employees have expenses to do but don't have a physical card. For example during photo shoots, or for the welcome lunches of new employees.",{"type":33,"attrs":14090,"content":14091},{"level":35},[14092],{"text":14093,"type":39},"Any added bonuses?",{"type":45,"content":14095},[14096],{"text":14097,"type":39},"Yes, there are several.",{"type":45,"content":14099},[14100],{"text":14101,"type":39},"First, the fact that you can associate an accounting number with each receipt and reconcile every payment directly in Spendesk in just one click. This saves us a lot of time in accounting, because all we have to do is export the data. So there's way less manual data entry.",{"type":45,"content":14103},[14104],{"text":14105,"type":39},"The export function is also great! It allows me to export all the data from Spendesk directly into my accounting tool.",{"type":45,"content":14107},[14108],{"text":14109,"type":39},"And finally, the automatic reminders for \"bad users\" who have not yet uploaded their receipts - they're really nice. Thanks to this, we recover on average 75% of the receipts we were missing.",{"type":33,"attrs":14111,"content":14112},{"level":35},[14113],{"text":14114,"type":39},"Is the support team helpful?",{"type":45,"content":14116},[14117],{"text":14118,"type":39},"Yes, as soon as we have a question, the Chat support system is very practical and we get an answer very quickly. We also love communicating with the Spendesk team. You're always looking to improve the software and really take into account user feedback.",{"type":33,"attrs":14120,"content":14121},{"level":35},[14122],{"text":14123,"type":39},"Spendesk for you is...",{"type":45,"content":14125},[14126],{"text":14127,"type":39},"An easy way to digitize the accounting function. It's easy to set up and super convenient. For people who are used to classic credit cards, and who arrive at Blissim, Spendesk is a bit of a life changer!",{"type":45,"content":14129},[14130],{"text":14131,"type":39},"Plus it's really a super intuitive tool - both the web platform and the mobile application. Everything is quick and easy!","How Blissim improves employee autonomy and automates reconcilliation",[14134,14137,14141],{"_uid":14135,"label":14136,"value":5286,"tooltip":18,"component":514},"3e11ea6c-2980-4309-945f-ff2f3e27fa7b","invoices retrieved",{"_uid":14138,"label":14139,"value":14140,"tooltip":18,"component":514},"f387c5d1-7228-4b3b-acb7-5d8c90f46961","monthly payments","240",{"_uid":14142,"label":13887,"value":13888,"tooltip":18,"component":514},"317a9f34-d6fa-48b1-9c45-54c8eb96e952","Benoît Leguay",[14145,14158],{"_uid":14146,"link":14147,"name":14143,"role":3642,"image":14148,"quote":14149,"eyebrow":18,"isSmall":532,"reverse":14,"component":533,"trustLogos":14150,"companyLogo":14151,"floatingImages":14152,"sectionSettings":14153},"93e1e4df-13e9-4f41-99a9-8787850ec8e8",[],{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":19,"copyright":19,"fieldtype":21},"It's important to say when you like a product. And at Blissim everyone loves Spendesk.",[],{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":19,"copyright":19,"fieldtype":21},[],[14154],{"_uid":14155,"hide":14,"theme":600,"anchorId":18,"component":601,"spacingTop":18,"spacingBottom":18,"floatingImages":14156,"legacyVariableOverrides":14157},"021839c6-d550-49df-b9b6-9cf8878e6a21",[],[],{"_uid":14159,"items":14160,"heading":14197,"reverse":14,"component":596,"sectionSettings":14215},"36edd6a0-64c3-46cd-8dc3-1dbf093d0368",[14161,14170,14179,14188],{"_uid":14162,"title":14163,"component":544,"description":14164},"19a07290-1e96-40ba-b6d3-4dba17be743f","How does Spendesk centralize company spending for customer teams like Blissim?",{"type":30,"content":14165},[14166],{"type":45,"content":14167},[14168],{"text":14169,"type":39},"Spendesk centralizes company spending by combining virtual and physical corporate cards, automated expense reports, and real-time consolidated reporting into one platform. Spendesk’s pre-approval workflows, per-card spending limits, and central invoice management give finance teams control and immediate visibility over purchases, reducing reconciliation work and unauthorized spend.",{"_uid":14171,"title":14172,"component":544,"description":14173},"36dc9d55-09b4-4f4c-aff1-76a92e44dd53","What operational benefits do companies gain after adopting Spendesk?",{"type":30,"content":14174},[14175],{"type":45,"content":14176},[14177],{"text":14178,"type":39},"Spendesk streamlines finance operations by automating invoice capture, expense reporting, and approval workflows to reduce manual reconciliation. Spendesk’s automated receipt matching and consolidated spend reports accelerate month-end close, improve auditability, and free finance teams to focus on strategic tasks rather than manual data entry and error-prone spreadsheets.",{"_uid":14180,"title":14181,"component":544,"description":14182},"3a105745-256a-45a3-8004-697e67ac3510","Which finance systems can Spendesk integrate with to keep accounting data synchronized?",{"type":30,"content":14183},[14184],{"type":45,"content":14185},[14186],{"text":14187,"type":39},"Spendesk connects with major accounting and ERP systems through native integrations and API-based syncs to keep ledgers up to date. Spendesk’s invoice automation, expense export, and real-time transaction feeds ensure chart-of-accounts coding and supplier data synchronize to finance systems for accurate reconciliation and faster reporting.",{"_uid":14189,"title":14190,"component":544,"description":14191},"824a2951-4232-462d-891c-2e34b09804c5","How does Spendesk enforce controls for team spending and approvals?",{"type":30,"content":14192},[14193],{"type":45,"content":14194},[14195],{"text":14196,"type":39},"Spendesk enforces team spending controls with customizable approval workflows, per-card limits, receipt capture, and budget tagging to prevent overspend. Spendesk’s virtual cards and real-time notifications let finance leaders set granular merchant controls and immediate blocking, enabling policy compliance while preserving team autonomy for approved purchases.",[14198],{"cta":14199,"_uid":14200,"title":14201,"eyebrow":14208,"subtitle":14211,"component":33,"textAlign":18,"sectionSettings":14214,"breakLineOnMobile":14,"subtitleLeftBorder":14,"customTitleFontSize":18},[],"3910e927-bc6e-4eaf-8d5a-870482a4f5db",{"type":30,"content":14202},[14203],{"type":33,"attrs":14204,"content":14205},{"level":35},[14206],{"text":14207,"type":39},"Blissim — FAQ",{"type":30,"content":14209},[14210],{"type":45},{"type":30,"content":14212},[14213],{"type":45},[],[14216],{"_uid":14217,"hide":14,"theme":600,"anchorId":18,"component":601,"spacingTop":18,"hideOnDevices":14218,"spacingBottom":18,"floatingImages":14219,"variableOverrides":14220},"8eaa7780-3c5c-4d71-97f0-14970e1cc684",[],[],[],{"id":14222,"alt":18,"name":18,"focus":18,"title":18,"filename":14223,"copyright":18,"fieldtype":21},4422516,"https://a.storyblok.com/f/146026/368x368/6edcf05163/benoit-leguay-birchbox-client-spendesk.png",{"id":14225,"alt":14226,"name":18,"focus":19,"title":18,"filename":14227,"copyright":18,"fieldtype":21},6645211,"Birchbox logo","https://a.storyblok.com/f/146026/x/2eb5bad907/blissim-logo-white.svg",{"type":30,"content":14229},[14230],{"type":45,"content":14231},[14232],{"text":14233,"type":39},"Discover here the testimony of our client and what they think about Spendesk. To learn more about our services, visit our Book a demo page",{"id":14010,"alt":14011,"name":18,"focus":19,"title":18,"filename":14012,"copyright":18,"fieldtype":21},"95% invoice retrieved","blissim","customers/blissim",-410,[],"4bc23385-98d3-4f6e-a8a3-bf0bab836e0a",[],[14243,14244,14245],{"path":14237,"name":19,"lang":633,"published":19},{"path":14237,"name":19,"lang":635,"published":19},{"path":14237,"name":19,"lang":637,"published":19},{"name":14247,"created_at":14248,"published_at":2175,"updated_at":14249,"id":14250,"uuid":14251,"content":14252,"slug":14889,"full_slug":14890,"sort_by_date":19,"position":1426,"tag_list":14891,"is_startpage":14,"parent_id":626,"meta_data":19,"group_id":14892,"first_published_at":14893,"release_id":19,"lang":629,"path":19,"alternates":14894,"default_full_slug":14890,"translated_slugs":14895,"_stopResolving":532},"We Are Social UK","2022-04-22T15:43:05.148Z","2026-03-12T10:47:11.693Z",127818977,"36dd7264-a39c-4cf0-875c-86bbab131bd5",{"seo":14253,"_uid":14263,"benefit":14264,"content":14265,"headline":14779,"authorJob":9568,"component":508,"heroItems":14780,"authorName":14429,"components":14791,"authorImage":14871,"companyLogo":14874,"companySize":609,"description":14877,"listingImage":14886,"listingTitle":14887,"listingBenefit":14888,"companyIndustry":5373},[14254],{"_uid":14255,"noIndex":14,"component":15,"metaImage":14256,"metaFields":14259},"898efd85-eaaa-4e20-b9e5-5ad9a0ab9afb",{"id":14257,"alt":18,"name":18,"focus":18,"title":18,"filename":14258,"copyright":18,"fieldtype":21},4414563,"https://a.storyblok.com/f/146026/700x504/245b4dcf81/we-are-social-office-design-1-700x504.jpeg",{"_uid":14260,"title":14261,"plugin":25,"description":14262},"7e4d2710-9bd9-40ce-b7aa-3f94b6dd3f84","Digital Agency Eliminates Expense Chaos with Spendesk | We Are Social Case Study","Discover how We Are Social replaced shared company cards with Spendesk, saving 2 days monthly and gaining 100% spend visibility across 13 countries.","35a69df0-1650-4f01-815f-9435230dc51c","Digital agency eliminates expense chaos and gains project-level control with Spendesk",{"type":30,"content":14266},[14267,14272,14334,14339,14343,14347,14355,14358,14422,14430,14431,14562,14564,14568,14572,14578,14640,14645,14649,14653,14660,14664,14668,14749,14759,14764],{"type":33,"attrs":14268,"content":14269},{"level":35},[14270],{"text":14271,"type":39},"Key outcomes with Spendesk",{"type":2203,"content":14273},[14274,14284,14294,14304,14314,14324],{"type":2206,"content":14275},[14276],{"type":45,"content":14277},[14278,14282],{"text":14279,"type":39,"marks":14280},"Eliminated card-passing chaos: ",[14281],{"type":156},{"text":14283,"type":39},"No more interruptions for small purchases and shared card bottlenecks",{"type":2206,"content":14285},[14286],{"type":45,"content":14287},[14288,14292],{"text":14289,"type":39,"marks":14290},"Project-level expense tracking:",[14291],{"type":156},{"text":14293,"type":39}," Accurate gross profit calculation with client and project codes",{"type":2206,"content":14295},[14296],{"type":45,"content":14297},[14298,14302],{"text":14299,"type":39,"marks":14300},"Real-time cash flow visibility:",[14301],{"type":156},{"text":14303,"type":39}," Live spending data instead of month-end surprises",{"type":2206,"content":14305},[14306],{"type":45,"content":14307},[14308,14312],{"text":14309,"type":39,"marks":14310},"Streamlined month-end close:",[14311],{"type":156},{"text":14313,"type":39}," Employees upload receipts directly, saving 2 days monthly",{"type":2206,"content":14315},[14316],{"type":45,"content":14317},[14318,14322],{"text":14319,"type":39,"marks":14320},"Secure online purchasing: ",[14321],{"type":156},{"text":14323,"type":39},"Virtual cards enable autonomous, fraud-protected payments",{"type":2206,"content":14325},[14326],{"type":45,"content":14327},[14328,14332],{"text":14329,"type":39,"marks":14330},"Delegated receipt management: ",[14331],{"type":156},{"text":14333,"type":39},"Finance freed from manual expense slip processing",{"type":33,"attrs":14335,"content":14336},{"level":35},[14337],{"text":14338,"type":39},"About We Are Social",{"type":45,"content":14340},[14341],{"text":14342,"type":39},"We Are Social is a digital agency managing online presence for multiple clients. With teams across 13 countries handling both internal operations and client purchases – from stock photos and music licensing to promotional items – the team needed agile spend management that traditional corporate processes couldn't match.",{"type":33,"attrs":14344,"content":14345},{"level":35},[14346],{"text":2300,"type":39},{"type":45,"content":14348},[14349,14351],{"text":14350,"type":39},"Before Spendesk, We Are Social faced the classic agency dilemma: ",{"text":14352,"type":39,"marks":14353},"managing both internal expenses and client purchases with inadequate tools.",[14354],{"type":156},{"type":45,"content":14356},[14357],{"text":2310,"type":39},{"type":2203,"content":14359},[14360,14370,14380,14390,14400,14410,14416],{"type":2206,"content":14361},[14362],{"type":45,"content":14363},[14364,14368],{"text":14365,"type":39,"marks":14366},"Two shared credit cards created bottlenecks ",[14367],{"type":156},{"text":14369,"type":39},"when multiple employees needed payments simultaneously",{"type":2206,"content":14371},[14372],{"type":45,"content":14373},[14374,14378],{"text":14375,"type":39,"marks":14376},"Constant interruptions ",[14377],{"type":156},{"text":14379,"type":39},"as employees requested card access for small expenses",{"type":2206,"content":14381},[14382],{"type":45,"content":14383},[14384,14388],{"text":14385,"type":39,"marks":14386},"Manual receipt collection and expense reconciliation",[14387],{"type":156},{"text":14389,"type":39}," across multiple countries",{"type":2206,"content":14391},[14392],{"type":45,"content":14393},[14394,14398],{"text":14395,"type":39,"marks":14396},"No real-time cash flow visibility",[14397],{"type":156},{"text":14399,"type":39}," for budget optimisation",{"type":2206,"content":14401},[14402],{"type":45,"content":14403},[14404,14408],{"text":14405,"type":39,"marks":14406},"Inaccurate gross profit calculations ",[14407],{"type":156},{"text":14409,"type":39},"due to misclassified direct costs",{"type":2206,"content":14411},[14412],{"type":45,"content":14413},[14414],{"text":14415,"type":39},"Time-consuming expense processing taking focus from strategic work",{"type":2206,"content":14417},[14418],{"type":45,"content":14419},[14420],{"text":14421,"type":39},"Security risks with shared payment methods",{"type":61,"attrs":14423},{"id":14424,"body":14425},"8a5c38ac-7ea7-494e-9cc6-5b37a7382ce4",[14426],{"_uid":14427,"quote":14428,"subtitle":14429,"component":2351},"i-6beda7bb-9b7e-4c17-bef3-ad6270fa77bb","A growing business inevitably gets a bit messy when it comes to expenses. The number of payments I had to process by myself kept climbing. Between invoices going astray and credit cards getting passed around, it got hard to keep a handle on processing expenses. 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We might receive a bunch soon after each meeting, but then you’d have somebody submitting a whole year’s worth all at once. They could submit in December for a meeting they attended in February.\"",{"type":61,"attrs":14979},{"id":14980,"body":14981},"0d5fed49-f19c-4c0d-8ffe-3b6a55060836",[14982],{"_uid":14983,"type":18,"asset":14984,"shadow":14,"caption":18,"overlay":14987,"component":3912},"i-0f5e5388-d1f8-460d-bbfa-7ffe38f2cb59",{"id":14985,"alt":18,"name":18,"focus":19,"title":18,"filename":14986,"copyright":18,"fieldtype":21},6645592,"https://a.storyblok.com/f/146026/1200x799/2cf80ffa7b/bsg-team-expenses.jpg",[],{"type":45,"content":14989},[14990],{"text":14991,"type":39},"“And for every one, we had to check the claim, make sure the receipts matched, and enter all of that data into our system.",{"type":45,"content":14993},[14994],{"text":14995,"type":39},"“Even now with Spendesk this still occurs, but it’s all in the app, not on paper. Spendesk checks the details for us, and it’s just a quick glance and a click to process them.",{"type":45,"content":14997},[14998],{"text":14999,"type":39},"“It’s so nice to have Spendesk guide the members through the process. Most of them find it really easy to use, and we have so few errors these days.”",{"type":33,"attrs":15001,"content":15002},{"level":35},[15003],{"text":15004,"type":39},"Better access to company funds",{"type":45,"content":15006},[15007],{"text":15008,"type":39},"It’s not only the members who benefit from using Spendesk. BSG’s eight office staff each have their own card to use when required. “They use it rather than just having to share around one company credit card.",{"type":45,"content":15010},[15011],{"text":15012,"type":39},"“The biggest benefit here is the flexible limits on Spendesk cards. If you issue a NatWest credit card, you either have to set limits on each of them for each person, or you have one company credit card shared around. Which is not ideal at all.",{"type":45,"content":15014},[15015],{"text":15016,"type":39},"“With Spendesk, we can set nice low limits as the default. And then if someone wants to buy a piece of software online - which can cost thousands of pounds - the limit can quickly be increased for that one-off purchase. I can raise and reduce the limit instantly, and people can get on with their work.",{"type":45,"content":15018},[15019],{"text":15020,"type":39},"“We can also block cards instantly if we need to. It’s not very common, but it’s a great bit of security when we need it.",{"type":45,"content":15022},[15023],{"text":15024,"type":39},"“With traditional credit cards I’d have to phone the bank every time I wanted to increase a limit or block a card. Instead, using Spendesk cards, I just get a notification and can change their limit right away. It’s as easy as that.”",{"type":33,"attrs":15026,"content":15027},{"level":35},[15028],{"text":15029,"type":39},"More modern, efficient finance tools",{"type":45,"content":15031},[15032],{"text":15033,"type":39},"Like many businesses, BSG is constantly looking for ways to upgrade and update its processes. “It was actually our Chief Executive who first found Spendesk and he wants us to be ahead of the curve as an organisation.",{"type":45,"content":15035},[15036],{"text":15037,"type":39},"“I know there are plenty of organisations still stuck on paper receipts and company credit cards. But we have no paper receipts, and every team member knows how to spend when they need to.",{"type":45,"content":15039},[15040],{"text":15041,"type":39},"“And Spendesk works well with the other tools we use. The Xero integration is great - all our expense data is shipped into Xero easily. We also use Receipt Bank and Approval Max for invoices.",{"type":45,"content":15043},[15044],{"text":15045,"type":39},"“Since they all integrate with Xero, I have all the data I need in one place. I have this wonderful suite of tools that keeps all of spending in control, and reduces so much admin time.",{"type":45,"content":15047},[15048],{"text":15049,"type":39},"“I tell people about Spendesk all the time.”","How BSG broke away from paper expenses","Governance and Compliance Director",[15053,15057,15061],{"_uid":15054,"label":15055,"value":15056,"tooltip":18,"component":514},"d974bc5b-420d-4849-90b2-160cb33089f9","Spendesk smart cards","10",{"_uid":15058,"label":15059,"value":15060,"tooltip":18,"component":514},"090c3be9-4355-4209-a745-5a1fc58c75ee","expense claims per year","1500",{"_uid":15062,"label":15063,"value":13571,"tooltip":18,"component":514},"a37ea9c0-f38b-4ee7-a20b-78ce4459d3b5","day saved every month","Sarah Linnington",[15066],{"_uid":15067,"link":15068,"name":15064,"role":15051,"image":15069,"quote":15070,"eyebrow":18,"isSmall":532,"reverse":14,"component":533,"trustLogos":15071,"companyLogo":15072,"floatingImages":15073,"sectionSettings":15074},"0bf665f4-1f30-40de-9430-001872a12c2e",[],{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":19,"copyright":19,"fieldtype":21},"The flexibility of Spendesk cards is great.",[],{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":19,"copyright":19,"fieldtype":21},[],[15075],{"_uid":15076,"hide":14,"theme":600,"anchorId":18,"component":601,"spacingTop":18,"spacingBottom":18,"floatingImages":15077,"legacyVariableOverrides":15078},"4662ec72-8ee9-4644-99dd-942c8e809c29",[],[],{"id":15080,"alt":18,"name":18,"focus":19,"title":18,"filename":15081,"copyright":18,"fieldtype":21},6645530,"https://a.storyblok.com/f/146026/800x800/d2bcd8e495/sarah-linnington-bsg.jpeg",{"id":15083,"alt":18,"name":18,"focus":19,"title":18,"filename":15084,"copyright":18,"fieldtype":21},6645521,"https://a.storyblok.com/f/146026/278x69/94973c6248/bsg-logo-white.png","11-50",{"type":30,"content":15087},[15088],{"type":45,"content":15089},[15090],{"text":14233,"type":39},{"id":14910,"alt":18,"name":18,"focus":19,"title":18,"filename":14911,"copyright":18,"fieldtype":21},"12 days saved per year","Health & Wellness","bsg","customers/bsg",-510,[],"6a847229-1a68-451c-816b-6dbbcb9ceb3f",[],[15101,15102,15103],{"path":15095,"name":19,"lang":633,"published":19},{"path":15095,"name":19,"lang":635,"published":19},{"path":15095,"name":19,"lang":637,"published":19},{"name":15105,"created_at":15106,"published_at":15107,"updated_at":15108,"id":15109,"uuid":15110,"content":15111,"slug":15334,"full_slug":15335,"sort_by_date":19,"position":15336,"tag_list":15337,"is_startpage":14,"parent_id":626,"meta_data":19,"group_id":15338,"first_published_at":15339,"release_id":19,"lang":629,"path":19,"alternates":15340,"default_full_slug":15335,"translated_slugs":15341,"_stopResolving":532},"Growth Tribe","2022-05-03T13:41:44.059Z","2026-03-20T15:36:16.384Z","2026-03-20T15:36:16.407Z",131111391,"e2effaf1-3bc1-4741-8f10-3664be34d4ac",{"seo":15112,"_uid":15122,"benefit":14018,"content":15123,"headline":15234,"authorJob":9568,"component":508,"heroItems":15235,"authorName":15246,"components":15247,"authorImage":15323,"companyLogo":15324,"companySize":609,"description":15327,"listingImage":15332,"listingTitle":15234,"listingBenefit":15333,"companyIndustry":750},[15113],{"_uid":15114,"noIndex":14,"component":15,"metaImage":15115,"metaFields":15118},"858a9d5f-42f7-4295-a4fa-5ab92bbb7a47",{"id":15116,"alt":18,"name":18,"focus":19,"title":18,"filename":15117,"copyright":18,"fieldtype":21},6645677,"https://a.storyblok.com/f/146026/1200x802/33b1caafde/georgios-filippatos.png",{"_uid":15119,"title":15120,"plugin":25,"description":15121},"55dd6b01-65a8-473a-9b7c-5779b2682b47","How Growth Tribe Manage Spending and Grows Faster with Spendesk","Learn how Growth Tribe manages spending easily with Spendesk, enabling the company to scale faster than ever. ","420a5645-5497-41bf-9019-d6d169e9a63f",{"type":30,"content":15124},[15125,15130,15134,15138,15142,15146,15151,15155,15159,15163,15167,15171,15176,15180,15184,15188,15192,15196,15201,15205,15209,15213,15217,15222,15226,15230],{"type":33,"attrs":15126,"content":15127},{"level":35},[15128],{"text":15129,"type":39},"More control over company spending",{"type":45,"content":15131},[15132],{"text":15133,"type":39},"Like many modern companies, Growth Tribe wants to enable employees to make smart decisions and perform to their best abilities; that includes how to spend company money.",{"type":45,"content":15135},[15136],{"text":15137,"type":39},"However, the finance team still needs visibility and control. Prior to using Spendesk, this was a major issue. ‘We wanted to allow our employees to spend without having to micromanage every transaction.’",{"type":45,"content":15139},[15140],{"text":15141,"type":39},"‘We were using a digital banking app but we didn't have any control. The approval system was not working as we wanted it to, and we didn't have enough data over the transactions. We were missing supporting documentation, like receipts in some cases.’",{"type":45,"content":15143},[15144],{"text":15145,"type":39},"“We needed a better software that would give us transparency, visibility and control. And that’s exactly what Spendesk gives us, in real time.”",{"type":33,"attrs":15147,"content":15148},{"level":35},[15149],{"text":15150,"type":39},"Easy methods to manage subscriptions",{"type":45,"content":15152},[15153],{"text":15154,"type":39},"“I would say that 80% or more of our spending is online - either one-off purchases or subscriptions.” This is the case for many modern businesses, and the Covid crisis forced them even more to think online-first.",{"type":45,"content":15156},[15157],{"text":15158,"type":39},"Before using Spendesk, Growth Tribe relied on a digital banking app for all of these purchases. But while the cards let them pay relatively easily, it was almost impossible to track these payments effectively.",{"type":45,"content":15160},[15161],{"text":15162,"type":39},"“With that banking app, you didn’t have a list of active subscriptions. With Spendesk, you do; which means we have all of our subscriptions in one place. That is a big benefit.”",{"type":45,"content":15164},[15165],{"text":15166,"type":39},"“We can also manage budgets more easily with Spendesk, and set limits.’’",{"type":45,"content":15168},[15169],{"text":15170,"type":39},"“As the controller, Spendesk makes my life easier by collecting receipts. We have the majority of subscription receipts on time and digitally, so I can access them easily. I can transfer subscriptions to new employees very easily, without interrupting the users of these tools.”",{"type":33,"attrs":15172,"content":15173},{"level":35},[15174],{"text":15175,"type":39},"Quick onboarding for new team members",{"type":45,"content":15177},[15178],{"text":15179,"type":39},"The crisis also put new pressure on company onboarding practices. As the name suggests, Growth Tribe grew steadily in 2020, and had to find smart tools and processes to welcome staff from home. Georgios himself joined in 2020 - “I’ve only been to the office two times.”",{"type":45,"content":15181},[15182],{"text":15183,"type":39},"“We’ve increased our employees by 10-15%. And we’ve had a clear objective to make joining the company easy for new hires while gaining more control on the spending process. They can set up the tools they need themselves. And Spendesk is great for that.”",{"type":45,"content":15185},[15186],{"text":15187,"type":39},"“First, the UX is great. It’s very easy to use and nobody gets confused. While creating a Q&A manual for internal purposes, I just put links to the great onboarding videos Spendesk already offers and a few basic instructions.”",{"type":45,"content":15189},[15190],{"text":15191,"type":39},"“Employees can make transactions when they need to very easily. You don’t have that awkward thing of sharing credit card details and worrying by sharing sensitive info.”",{"type":45,"content":15193},[15194],{"text":15195,"type":39},"“It helps a lot with the scaling process too. When you have new hires come in, you can’t have process delays slowing things down. If you’re trying to move fast and build a very active company, Spendesk works very well.”",{"type":33,"attrs":15197,"content":15198},{"level":35},[15199],{"text":15200,"type":39},"A faster closing process",{"type":45,"content":15202},[15203],{"text":15204,"type":39},"Many finance teams dread the annual closing process. It takes valuable time and creates headaches, especially when processes have been designed well. But Georgios’ team has Spendesk to make it smoother.",{"type":45,"content":15206},[15207],{"text":15208,"type":39},"“The biggest issue for us again is subscriptions. We usually have to do a lot of work for those. But Spendesk helps in a few key ways. First, we have all the documentation we need. We have receipts and can check approvals easily.”",{"type":45,"content":15210},[15211],{"text":15212,"type":39},"“It’s also very easy to sync with our accounting ERP. We just set the filters we need, download a file, and upload it straight into the ERP. So the reconciliation is very quick.”",{"type":45,"content":15214},[15215],{"text":15216,"type":39},"“It also really helps us prepare for any future audits. We can identify any transaction, the approval flow, and the receipt really quickly. We know that we have all of those documents prepared; which is a nice feeling.”",{"type":33,"attrs":15218,"content":15219},{"level":35},[15220],{"text":15221,"type":39},"Smarter invoice processing",{"type":45,"content":15223},[15224],{"text":15225,"type":39},"With a relatively small number of invoices for things like rent and legal advice, Growth Tribe doesn’t pay these from their Spendesk wallet. But they can still use the tool to track approvals and give team members an easy invoice experience.",{"type":45,"content":15227},[15228],{"text":15229,"type":39},"“The benefit of this is the UX, again. It’s very easy for people with no finance knowledge to grab a supplier invoice and upload it to Spendesk. And then it follows the same process as every other purchase. The budget owner reviews and approves it, it’s assigned to the right budget, and the employee can track its progress through the whole way.”",{"type":45,"content":15231},[15232],{"text":15233,"type":39},"“The most important thing is that they don’t have to learn a whole new flow for invoices. It’s the same, simple process they’ve used before.”","How Growth Tribe grows faster with Spendesk",[15236,15239,15243],{"_uid":15237,"label":15238,"value":15056,"tooltip":18,"component":514},"9d263495-a8d1-458c-818f-1495ba712bb7","hours saved per month",{"_uid":15240,"label":15241,"value":15242,"tooltip":18,"component":514},"4c817d2e-1839-4c80-a136-e77c3fa1084f","active subscriptions","100",{"_uid":15244,"label":15245,"value":12281,"tooltip":18,"component":514},"c8925d14-a310-4379-abff-8efecf107910","offices worldwide","Georgios Filippatos",[15248,15261],{"_uid":15249,"link":15250,"name":15246,"role":9568,"image":15251,"quote":15252,"eyebrow":18,"isSmall":532,"reverse":14,"component":533,"trustLogos":15253,"companyLogo":15254,"floatingImages":15255,"sectionSettings":15256},"b686bb02-64d2-43f5-a0e2-a3ad01a4f123",[],{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":19,"copyright":19,"fieldtype":21},"In a fast paced innovative company, where the only constant is change, Spendesk works very well.",[],{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":19,"copyright":19,"fieldtype":21},[],[15257],{"_uid":15258,"hide":14,"theme":600,"anchorId":18,"component":601,"spacingTop":18,"spacingBottom":18,"floatingImages":15259,"legacyVariableOverrides":15260},"cd102312-262f-42c1-9168-7eb3ecf135fd",[],[],{"_uid":15262,"items":15263,"heading":15300,"reverse":14,"component":596,"sectionSettings":15317},"0d6d3a6b-4c80-4453-a6f4-bab77b4fc3e6",[15264,15273,15282,15291],{"_uid":15265,"title":15266,"component":544,"description":15267},"289c268b-19f7-4476-9d64-17b307deb874","How does Spendesk help finance teams get visibility and control over subscriptions?",{"type":30,"content":15268},[15269],{"type":45,"content":15270},[15271],{"text":15272,"type":39},"Spendesk provides a centralized subscription overview that lists active subscriptions, links receipts to each recurring charge, and tracks spend by vendor. Spendesk's subscription management and virtual card features let finance teams transfer payment responsibility between employees, monitor recurring costs, and reconcile invoices in real time for clearer budgeting and audits.",{"_uid":15274,"title":15275,"component":544,"description":15276},"ab42cfef-e680-4cee-a16b-a0812a35819f","How quickly can new employees be onboarded to Spendesk for spending and tools access?",{"type":30,"content":15277},[15278],{"type":45,"content":15279},[15280],{"text":15281,"type":39},"Spendesk enables fast onboarding by issuing virtual or physical cards, assigning pre-set budgets, and giving immediate access to approved vendor tools. Spendesk's intuitive UX and card assignment features let new hires start making approved purchases and accessing subscription tools without manual finance intervention, reducing setup time and administrative overhead.",{"_uid":15283,"title":15284,"component":544,"description":15285},"83c6c305-abcf-4b1e-b7d7-f60db4b1b603","How does Spendesk simplify receipt collection and expense reporting?",{"type":30,"content":15286},[15287],{"type":45,"content":15288},[15289],{"text":15290,"type":39},"Spendesk automatically captures and stores digital receipts linked to each transaction and provides mobile receipt upload and matching to bank entries. Spendesk's receipt collection and expense automation features streamline reconciliation, reduce manual paperwork, and allow finance teams to access complete supporting documentation for faster month-end close and audits.",{"_uid":15292,"title":15293,"component":544,"description":15294},"153c1cd2-f661-4a3a-9efd-099300ac2c91","Can Spendesk enforce budgets and approval workflows for online spending?",{"type":30,"content":15295},[15296],{"type":45,"content":15297},[15298],{"text":15299,"type":39},"Spendesk enforces spend controls through set budgets, spend limits, and multi-step approval workflows that trigger before transactions complete. 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Every month, I had to remind everyone in the company that they needed to submit their bills.",{"type":45,"content":15746},[15747],{"text":15748,"type":39},"There wasn’t a clear overview of which receipts had already been submitted, and which ones we were still waiting for. I would have to cross reference all of these bills with our accountants, and this was just manual labor.",{"type":45,"content":15750},[15751],{"text":15752,"type":39},"It took me at least one day every month, and I would also have to remind the whole team multiple times per month. It was repetitive and time-consuming.",{"type":45,"content":15754},[15755],{"text":15756,"type":39},"In our business, the average bill size isn’t that big. We were using Revolut before and had virtual and physical credit cards. A lot of team members paid small bills this way, so it was relatively easy for them to spend.",{"type":45,"content":15758},[15759],{"text":15760,"type":39},"But there was no system to collect the receipts. Even if it’s only €3, you still need the receipt for accounting. So I was doing all this work for really small individual payments - sometimes only €0.50.",{"type":45,"content":15762},[15763],{"text":15764,"type":39},"Nowadays, Spendesk does this manual work for us. We always have a track record of what’s been spent and which documents have been submitted. Employees are reminded to submit receipts, and I can see instantly what’s missing.",{"type":33,"attrs":15766,"content":15767},{"level":35},[15768],{"text":15769,"type":39},"Smarter invoice tracking",{"type":45,"content":15771},[15772],{"text":15773,"type":39},"We also had challenges around how invoices were paid. We would receive them by email, another team member would have to approve them, then I’d email them to our accountant to pay them. Already that’s manual human work that had to be done.",{"type":45,"content":15775},[15776],{"text":15777,"type":39},"Because we didn’t have any formal approval system, we had to rely on all these emails back and forth. And we also didn’t have clear visibility over whether they had been paid. Our accountant knew, but other team members didn’t. And they’re the ones dealing with our suppliers.",{"type":45,"content":15779},[15780],{"text":15781,"type":39},"Now we can see clearly which invoices have been approved. Any team member can check the status of their invoices. And we have a clear approval record, without having to send endless emails.",{"type":33,"attrs":15783,"content":15784},{"level":35},[15785],{"text":15786,"type":39},"Finance processes tailored to Bob W",{"type":45,"content":15788},[15789,15791,15799],{"text":15790,"type":39},"I really love the customer service with Spendesk, compared with companies like ",{"text":15792,"type":39,"marks":15793},"Revolut",[15794,15798],{"type":1406,"attrs":15795},{"href":15796,"uuid":15797,"anchor":19,"target":2705,"linktype":669},"/alternative/revolut","6670d725-a693-4ce1-a465-516f2b1e5fc0",{"type":8445},{"text":15800,"type":39},". With Revolut, there is no personalization - they’re already too large for that. So when they needed something from us, there was a set expectation and we couldn’t do anything to change that.",{"type":45,"content":15802},[15803,15805,15811],{"text":15804,"type":39},"For example, in Estonia we use DigiDocs as a kind of digital signature. ",{"text":15792,"type":39,"marks":15806},[15807],{"type":1406,"attrs":15808},{"href":15809,"uuid":15810,"anchor":19,"target":2705,"linktype":669},"/revolut-virtual-card","3ac3b4a4-398a-46de-8387-b2fe67a8158d",{"text":15812,"type":39}," wanted to see our rent agreements in PDF format, but these don’t exist. So I couldn’t upload this important document to our file, and there was no easy way to complete the process.",{"type":45,"content":15814},[15815],{"text":15816,"type":39},"Spendesk understands that small companies - or those in other countries - have different needs. I have a contact at Spendesk and can send them files directly. Everything is correct and very well done.",{"type":45,"content":15818},[15819],{"text":15820,"type":39},"If I have a question, the communication is really clear. I can see all the previous conversations I’ve had with support within the app. But in Revolut, these are deleted after a few hours.",{"type":33,"attrs":15822,"content":15823},{"level":35},[15824],{"text":15825,"type":39},"Satisfied external accountants",{"type":45,"content":15827},[15828],{"text":15829,"type":39},"We use external accountants, and for them the system is also much easier. Of course, previously I was always the one looking for the missing documents, so that’s not such a big change for them.",{"type":45,"content":15831},[15832],{"text":15833,"type":39},"But now they have a much clearer overview of which bills need to be paid, and when. Also, the integration between the bank and Spendesk is very good.",{"type":45,"content":15835},[15836],{"text":15837,"type":39},"They have less accounting to do overall, because Spendesk handles recurring bills automatically. So once a payment is set up the first time, they don’t need to do anything.",{"type":45,"content":15839},[15840],{"text":15841,"type":39},"They love the system.",{"type":33,"attrs":15843,"content":15844},{"level":35},[15845],{"text":15846,"type":39},"Super simple setup",{"type":45,"content":15848},[15849],{"text":15850,"type":39},"It was really easy to switch from Revolut to Spendesk. We had some people on the team who were used to the old system and not happy to change. I told them that there was nothing to worry about, that Spendesk is very intuitive. But they weren’t sure.",{"type":45,"content":15852},[15853],{"text":15854,"type":39},"After just a few weeks, people were telling me that “this is the best system we’ve ever used.” I wouldn’t be talking to you if I wasn’t impressed. We’re all very happy.","How Bob W combines cool accommodation with easy expenses","Director of Finance",[15858,15861,15865],{"_uid":15859,"label":15241,"value":15860,"tooltip":18,"component":514},"356c4a88-d406-4a63-8f51-1613222058bd","73",{"_uid":15862,"label":15863,"value":15864,"tooltip":18,"component":514},"d3058946-7f57-4caa-847d-1e33c27c02ae","receipts collected","98%",{"_uid":15866,"label":13887,"value":13888,"tooltip":18,"component":514},"d4197153-5d93-491c-84a9-90c8fb13ba0b","Andrus Lukke",[15869],{"_uid":15870,"link":15871,"name":15867,"role":15856,"image":15872,"quote":15873,"eyebrow":18,"isSmall":532,"reverse":14,"component":533,"trustLogos":15874,"companyLogo":15875,"floatingImages":15876,"sectionSettings":15877},"70395a4b-0af1-40e0-be8f-9bb0db166f2e",[],{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":19,"copyright":19,"fieldtype":21},"I wouldn’t be talking to you if I wasn’t impressed. We’re all very happy.",[],{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":19,"copyright":19,"fieldtype":21},[],[15878],{"_uid":15879,"hide":14,"theme":600,"anchorId":18,"component":601,"spacingTop":18,"spacingBottom":18,"floatingImages":15880,"legacyVariableOverrides":15881},"d31e1164-e566-46c2-9539-02211da9955c",[],[],{"id":15883,"alt":18,"name":18,"focus":19,"title":18,"filename":15884,"copyright":18,"fieldtype":21},6646337,"https://a.storyblok.com/f/146026/800x800/f2ba95f868/andrus-lukke-bob-w.png",{"id":15886,"alt":18,"name":18,"focus":19,"title":18,"filename":15887,"copyright":18,"fieldtype":21},6646334,"https://a.storyblok.com/f/146026/469x107/96bb37460c/bob-w-logo.png",{"type":30,"content":15889},[15890],{"type":45,"content":15891},[15892],{"text":15893,"type":39},"Learn how hospitality brand Bob W. uses Spendesk for smart expense tracking, invoice automation, and easier accounting.",{"id":15630,"alt":18,"name":18,"focus":19,"title":18,"filename":15631,"copyright":18,"fieldtype":21},"4x faster end-of-month closing","bob-w","customers/bob-w",-610,[],"5405c814-c56b-43fc-ac68-298e20f5442e",[],[15903,15904,15905],{"path":15897,"name":19,"lang":633,"published":19},{"path":15897,"name":19,"lang":635,"published":19},{"path":15897,"name":19,"lang":637,"published":19},{"name":15907,"created_at":15908,"published_at":15909,"updated_at":15910,"id":15911,"uuid":15912,"content":15913,"slug":16084,"full_slug":16085,"sort_by_date":19,"position":16086,"tag_list":16087,"is_startpage":14,"parent_id":626,"meta_data":19,"group_id":16088,"first_published_at":8758,"release_id":19,"lang":629,"path":19,"alternates":16089,"default_full_slug":16085,"translated_slugs":16090,"_stopResolving":532},"Evaneos","2022-12-08T17:02:22.432Z","2026-03-20T15:35:31.749Z","2026-03-20T15:35:31.771Z",231562937,"97d018eb-9b58-4212-b223-24951e97dfac",{"seo":15914,"_uid":15924,"benefit":14018,"content":15925,"headline":15984,"authorJob":15985,"component":508,"heroItems":15986,"authorName":15995,"components":15996,"authorImage":16071,"companyLogo":16074,"companySize":609,"description":16077,"listingImage":16082,"listingTitle":15984,"listingBenefit":16083,"companyIndustry":10177},[15915],{"_uid":15916,"noIndex":14,"component":15,"metaImage":15917,"metaFields":15920},"6d253768-6f2f-415e-af04-1b35e7a4ad70",{"id":15918,"alt":18,"name":18,"focus":19,"title":18,"filename":15919,"copyright":18,"fieldtype":21},6646614,"https://a.storyblok.com/f/146026/999x662/ed71908886/evaneos-team.png",{"_uid":15921,"title":15922,"plugin":25,"description":15923},"30e73ea8-83b4-4dbb-8e36-06e3031d68e3","How Evaneos gained 3 days per month with automated reconciliation","Learn how Evaneos uses Spendesk to halve the time it spends on banking reconciliation at the end of each month, keeping accountants very happy.","0e726d8c-3f21-4f99-bce4-926add0bd490",{"type":30,"content":15926},[15927,15931,15936,15950,15954,15959,15963,15967,15971,15975,15980],{"type":45,"content":15928},[15929],{"text":15930,"type":39},"Before using Spendesk, our teams shared 7 credit cards. As we grew, getting ahold of the cards, monitoring payments, and controlling expenses became a true hassle.",{"type":33,"attrs":15932,"content":15933},{"level":35},[15934],{"text":15935,"type":39},"How did you manage expenses at Evaneos before Spendesk?",{"type":45,"content":15937},[15938,15940,15948],{"text":15939,"type":39},"For day-to-day operational expenses we had a couple of physical bank cards that we lent to employees when they needed to make purchases. The cards were mainly used for online purchases - mostly subscriptions. Monitoring and ",{"text":15941,"type":39,"marks":15942},"controlling expenses",[15943,15947],{"type":1406,"attrs":15944},{"href":15945,"uuid":15946,"anchor":19,"target":2705,"linktype":669},"/blog/spend-control","90f4b344-9f56-4894-bd86-1168646cafa9",{"type":8445},{"text":15949,"type":39}," was difficult due to the volume of transactions and the number of users. After each payment, employees were supposed to save the invoice in Yooz (our centralised invoice system), but each month more than 50% of proofs of purchase were missing.",{"type":45,"content":15951},[15952],{"text":15953,"type":39},"I had no way of knowing who had spent what. I was spending two-three days per month matching credit card statements up with the invoices we'd received, then I'd make a file summarizing the expenses for which the receipts were missing, and then I'd send that out to the whole company so that the employees in question could come forward. It could take months to get the paperwork in order.",{"type":33,"attrs":15955,"content":15956},{"level":35},[15957],{"text":15958,"type":39},"What about today?",{"type":45,"content":15960},[15961],{"text":15962,"type":39},"For online spending, we've set up a hassle-free system: each employee has their own Spendesk account through which they can make purchase requests. Once I've validated a request, the employee gets a dedicated virtual card to cover the purchase. When they make the payment, Spendesk automatically reminds them to provide an invoice.",{"type":45,"content":15964},[15965],{"text":15966,"type":39},"I put specific spending limits in place, below which requests are automatically approved. It's very practical. The limit for each employee depends on their role and corresponding needs. For example, our Office Manager has a higher spending limit, while other team members need my permission to spend more than €500.",{"type":45,"content":15968},[15969],{"text":15970,"type":39},"When it comes to collecting invoices, Spendesk is a lifesaver! If I see that certain employees are getting a bit careless, I lower their spending limit to €5 and don't validate any purchase requests until they've added their invoices to Spendesk. That's all I need to do to keep things running smoothly. Until Spendesk introduces a new feature that does it for me!",{"type":45,"content":15972},[15973],{"text":15974,"type":39},"Employees involved in the management committee, office management and marketing now all have their own prepaid Spendesk card, each with a specific budget. These employees have a lot of expenses, and no longer need to pay upfront themselves. It makes my life easier too because Spendesk centralizes the receipts and I have far fewer expense reports to deal with!",{"type":33,"attrs":15976,"content":15977},{"level":35},[15978],{"text":15979,"type":39},"What are the main advantages of using Spendesk for Evaneos?",{"type":45,"content":15981},[15982],{"text":15983,"type":39},"Spendesk saves me two or three days each month on banking reconciliation. Processing expenses also takes half the time it used to at month's end. In just a few clicks, I can send our accounting firm everything they need. Since it's a lot easier to process, it takes them less time, and their fees haven't increased despite the fact that we're experiencing strong growth. So at the end of the day it actually saves us money!","How Evaneos gains 3 days per month with automated reconciliation","Responsable Comptable & Financier",[15987,15989,15992],{"_uid":15988,"label":14786,"value":12689,"tooltip":18,"component":514},"eaedd672-16c2-4858-9b05-b6f1ba258843",{"_uid":15990,"label":14139,"value":15991,"tooltip":18,"component":514},"8c297b7e-ae38-42a6-a26e-8717ccab6352","300",{"_uid":15993,"label":15994,"value":2722,"tooltip":18,"component":514},"19c23c3f-c54d-43ae-9cf1-50bc8658630e","receipts captured","Guillaume Lalau",[15997,16009],{"_uid":15998,"link":15999,"name":15995,"role":15985,"image":16000,"quote":15930,"eyebrow":18,"isSmall":532,"reverse":14,"component":533,"trustLogos":16001,"companyLogo":16002,"floatingImages":16003,"sectionSettings":16004},"9b27275f-d44b-44b6-b832-56db97e63544",[],{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":19,"copyright":19,"fieldtype":21},[],{"id":19,"alt":19,"name":18,"focus":19,"title":19,"filename":19,"copyright":19,"fieldtype":21},[],[16005],{"_uid":16006,"hide":14,"theme":600,"anchorId":18,"component":601,"spacingTop":18,"spacingBottom":18,"floatingImages":16007,"legacyVariableOverrides":16008},"55228b88-19ee-45a9-86ae-0a5df97fa3e4",[],[],{"_uid":16010,"items":16011,"heading":16048,"reverse":14,"component":596,"sectionSettings":16065},"bb17b536-6406-4168-b48e-fec29ba03bff",[16012,16021,16030,16039],{"_uid":16013,"title":16014,"component":544,"description":16015},"d7cf0c6d-4938-4a3d-8cc6-42904d4d038a","How does Spendesk automate invoice reconciliation for finance teams?",{"type":30,"content":16016},[16017],{"type":45,"content":16018},[16019],{"text":16020,"type":39},"Spendesk automates invoice reconciliation by linking each virtual and physical card transaction to uploaded receipts and using OCR plus automated matching to reconcile transactions against bank statements. Spendesk's automatic reminders for missing proofs and centralized receipt repository reduce manual matching time and create audit-ready records for month-end close.",{"_uid":16022,"title":16023,"component":544,"description":16024},"f4fe6925-b946-405b-ab43-68818b977329","Can Spendesk replace shared company credit cards and reduce manual tracking?",{"type":30,"content":16025},[16026],{"type":45,"content":16027},[16028],{"text":16029,"type":39},"Spendesk replaces shared credit cards by issuing individual virtual and prepaid cards tied to employee accounts, combined with role-based spending limits and approval workflows in the Spendesk platform. These controls eliminate pooled-card confusion, centralize transaction tracking, and reduce reconciliation work by automatically matching receipts to card transactions.",{"_uid":16031,"title":16032,"component":544,"description":16033},"5cea2ac2-4210-4c8b-9d6b-ae92eb792f22","How does Spendesk ensure receipts are collected for every transaction?",{"type":30,"content":16034},[16035],{"type":45,"content":16036},[16037],{"text":16038,"type":39},"Spendesk enforces receipt collection by requiring receipts for card transactions, sending automatic mobile reminders when proofs are missing, and blocking approvals or reimbursements until receipts are attached. Spendesk's receipt capture supports mobile uploads and OCR to attach invoices to transactions, ensuring documented proof for audits.",{"_uid":16040,"title":16041,"component":544,"description":16042},"226f661b-1ae3-46f4-bdfa-1e777e338b64","What reporting and reconciliation benefits does Spendesk provide for month-end close?",{"type":30,"content":16043},[16044],{"type":45,"content":16045},[16046],{"text":16047,"type":39},"Spendesk provides centralized spend reporting, exportable transaction data, and automated reconciliation tools that match receipts to bank statements and categorize expenses for accounting. Spendesk integrates with common accounting systems and delivers audit-ready reports and filters to simplify month-end close and reduce time spent on manual reconciliation.",[16049],{"cta":16050,"_uid":16051,"title":16052,"eyebrow":16058,"subtitle":16061,"component":33,"textAlign":18,"sectionSettings":16064,"breakLineOnMobile":14,"subtitleLeftBorder":14,"customTitleFontSize":18},[],"95243e9a-39dd-4e78-ab49-395b322063c4",{"type":30,"content":16053},[16054],{"type":33,"attrs":16055,"content":16056},{"level":35},[16057],{"text":588,"type":39},{"type":30,"content":16059},[16060],{"type":45},{"type":30,"content":16062},[16063],{"type":45},[],[16066],{"_uid":16067,"hide":14,"theme":600,"anchorId":18,"component":601,"spacingTop":18,"hideOnDevices":16068,"spacingBottom":18,"floatingImages":16069,"variableOverrides":16070},"24c21694-0dd4-44e3-8dce-fcf06aaa8223",[],[],[],{"id":16072,"alt":18,"name":18,"focus":18,"title":18,"filename":16073,"copyright":18,"fieldtype":21},4441264,"https://a.storyblok.com/f/146026/455x455/d13936d473/guillaume-lalau-evaneos.jpeg",{"id":16075,"alt":18,"name":18,"focus":19,"title":18,"filename":16076,"copyright":18,"fieldtype":21},6646612,"https://a.storyblok.com/f/146026/x/6c6e4f0618/evaneos.svg",{"type":30,"content":16078},[16079],{"type":45,"content":16080},[16081],{"text":14233,"type":39},{"id":15918,"alt":18,"name":18,"focus":19,"title":18,"filename":15919,"copyright":18,"fieldtype":21},"100% of receipts captured","evaneos","customers/evaneos",-650,[],"c50be8fc-16c4-4bfc-8f62-81d46b061d43",[],[16091,16092,16093],{"path":16085,"name":19,"lang":633,"published":19},{"path":16085,"name":19,"lang":635,"published":19},{"path":16085,"name":19,"lang":637,"published":19},{"name":16095,"created_at":16096,"published_at":2175,"updated_at":16097,"id":16098,"uuid":16099,"content":16100,"slug":16231,"full_slug":16232,"sort_by_date":19,"position":16233,"tag_list":16234,"is_startpage":14,"parent_id":626,"meta_data":19,"group_id":16235,"first_published_at":8758,"release_id":19,"lang":629,"path":19,"alternates":16236,"default_full_slug":16232,"translated_slugs":16237,"_stopResolving":532},"Wonderbly","2022-12-09T12:58:08.261Z","2026-03-12T10:47:13.718Z",232070664,"329b6ad1-4599-4dbd-a253-867192a0231a",{"seo":16101,"_uid":16111,"benefit":14018,"content":16112,"headline":16132,"authorJob":18,"component":508,"heroItems":16133,"authorName":18,"components":16143,"authorImage":16220,"companyLogo":16221,"companySize":609,"description":16222,"listingImage":16227,"listingTitle":16228,"listingBenefit":16229,"companyIndustry":16230},[16102],{"_uid":16103,"noIndex":14,"component":15,"metaImage":16104,"metaFields":16107},"9a458c8b-bd25-4eba-b555-dcb59b4bbdc4",{"id":16105,"alt":18,"name":18,"focus":19,"title":18,"filename":16106,"copyright":18,"fieldtype":21},6650975,"https://a.storyblok.com/f/146026/1575x588/d848822b22/wonderbly-founders.png",{"_uid":16108,"title":16109,"plugin":25,"description":16110},"779c20db-f45f-4f7c-9b3f-3c4ec7d0cf51","How Wonderbly got to more than 90% \u2028of invoices retrieved with Spendesk","Spendesk is a big timesaver for me and everyone using it, and it's a great improvement compared to our previous process.","6d2de645-2bb1-447f-980f-5331ca7b4409",{"type":30,"content":16113},[16114,16119,16123,16128],{"type":33,"attrs":16115,"content":16116},{"level":35},[16117],{"text":16118,"type":39},"Before Spendesk, how did you manage payments at Wonderbly?",{"type":45,"content":16120},[16121],{"text":16122,"type":39},"We were sharing four credit cards between all the employees, who could borrow them to make online purchases. It was not the most secure option and we were exposed to fraud. For offline payments, many employees were using their personal credit cards and writing up expense claims, which meant more paperwork for me and the accounts team. Too many invoices were missing at the end of each month and I had to sit with each employee for 30 minutes to gather all their invoices! We decided to explore different solutions and tried Barclay's virtual cards first but they were often blocked and sometimes employees were unable to log in for days at a time for no reason. It wasn't user friendly at all.",{"type":33,"attrs":16124,"content":16125},{"level":35},[16126],{"text":16127,"type":39},"And now?",{"type":45,"content":16129},[16130],{"text":16131,"type":39},"We use Spendesk virtual cards for all our online expenses and to manage subscriptions. An employee makes a request in Spendesk, it's approved by their team leader and they then get access to a prepaid virtual card. It's easy to use so employees are happy with it and I get positive feedback from the team. We also provided the various departments with four physical cards and it has drastically reduced expense claims. It's a big timesaver for me and the employees, and it's a great improvement compared to our previous process. Now I can gather more than 90% of invoices automatically. I particularly appreciate the fact that I can manage purchase requests, payment methods and invoice reconciliation through one single system. Using prepaid cards is also much more secure, I can hand them out to our employees without having to worry. 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