[{"data":1,"prerenderedAt":4121},["ShallowReactive",2],{"en-blog/reconcile-card-payments":3,"en-global-content":985,"en-article-global-content":2407,"en-blog-article-more-articles-1ea23fbc-cf76-421e-a8c6-73b89787bb95":2668,"en-blog-article-more-articles-208803024":4116},{"name":4,"created_at":5,"published_at":6,"updated_at":7,"id":8,"uuid":9,"content":10,"slug":973,"full_slug":974,"sort_by_date":52,"position":975,"tag_list":976,"is_startpage":29,"parent_id":977,"meta_data":52,"group_id":978,"first_published_at":979,"release_id":52,"lang":58,"path":52,"alternates":980,"default_full_slug":974,"translated_slugs":981},"How to reconcile credit card payments 10x faster","2022-10-24T17:04:40.042Z","2026-03-12T10:47:18.012Z","2026-03-12T10:47:43.054Z",208803024,"5f4cd82b-cd29-4baf-bd04-d885f7137d6c",{"_uid":11,"roles":12,"title":4,"author":13,"topics":68,"content":90,"noIndex":29,"category":864,"language":889,"component":877,"heroMedia":892,"sidebarCta":900,"publishedAt":901,"readingTime":902,"redirectUrl":23,"listingImage":903,"metaDescription":904,"componentsAfterTheArticle":905},"b6773495-8b93-46c4-b3af-67e4133bce33",[],{"name":14,"created_at":15,"published_at":6,"updated_at":16,"id":17,"uuid":18,"content":19,"slug":50,"full_slug":51,"sort_by_date":52,"position":53,"tag_list":54,"is_startpage":29,"parent_id":55,"meta_data":52,"group_id":56,"first_published_at":57,"release_id":52,"lang":58,"path":52,"alternates":59,"default_full_slug":51,"translated_slugs":60,"_stopResolving":67},"Alfie Marsh","2022-10-19T17:37:47.406Z","2026-03-12T10:47:21.003Z",206165108,"1e970c24-78c3-4176-941d-d5ce41466d37",{"_uid":20,"name":14,"links":21,"picture":36,"lastName":38,"component":39,"firstName":40,"description":41},"e7e33e3b-ad07-46c6-ab4e-9d01b183fdf0",[22],{"tag":23,"_uid":24,"icon":25,"link":30,"type":23,"label":23,"style":34,"component":35,"onClickEvent":23,"openInANewTab":29,"horizontalFill":29},"","7cb5fac2-17f5-4b86-a162-9ac65099099e",{"id":26,"alt":23,"name":23,"focus":23,"title":23,"filename":27,"copyright":23,"fieldtype":28,"is_external_url":29},4129791,"https://a.storyblok.com/f/146026/x/315bd7d0c7/ic_linkedin.svg","asset",false,{"id":23,"url":31,"linktype":32,"fieldtype":33,"cached_url":31},"https://www.linkedin.com/in/alfie-marsh-0a435a69/","url","multilink","primary","cta",{"alt":37,"name":23,"focus":23,"title":23,"filename":37,"copyright":23,"fieldtype":28,"is_external_url":29},"https://a.storyblok.com/f/146026/433x433/cc9865c9f9/alfie-marsh.jpeg","Marsh","author","Alfie",{"type":42,"content":43},"doc",[44],{"type":45,"content":46},"paragraph",[47],{"text":48,"type":49},"Alfie Marsh is Spendesk's Head of US Sales. He helps growing companies create more efficient and effective spending processes, and move away from the traditional hassles of spending at work.","text","alfie-marsh","blog/author/alfie-marsh",null,-440,[],176408854,"21eb2168-8660-4b29-8ce1-8812f20aa019","2022-11-02T15:25:58.875Z","default",[],[61,63,65],{"path":51,"name":52,"lang":62,"published":52},"fr",{"path":51,"name":52,"lang":64,"published":52},"de",{"path":51,"name":52,"lang":66,"published":52},"es",true,[69],{"name":70,"created_at":71,"published_at":6,"updated_at":72,"id":73,"uuid":74,"content":75,"slug":78,"full_slug":79,"sort_by_date":52,"position":80,"tag_list":81,"is_startpage":29,"parent_id":82,"meta_data":52,"group_id":83,"first_published_at":84,"release_id":52,"lang":58,"path":52,"alternates":85,"default_full_slug":79,"translated_slugs":86,"_stopResolving":67},"Finance tools & tech","2022-10-23T14:54:45.602Z","2026-03-12T10:47:24.227Z",208013309,"1ea23fbc-cf76-421e-a8c6-73b89787bb95",{"_uid":76,"name":70,"component":77,"hubspotId":23},"3f4c451e-8e90-42af-8ab4-49c7a12230b6","tag","finance-tools-tech","blog/topic/finance-tools-tech",-550,[],176456153,"fb813b9f-0756-465f-92a3-1598217d5c5c","2022-11-02T15:24:38.734Z",[],[87,88,89],{"path":79,"name":52,"lang":62,"published":52},{"path":79,"name":52,"lang":64,"published":52},{"path":79,"name":52,"lang":66,"published":52},{"type":42,"content":91},[92,96,100,104,108,112,116,120,124,125,134,141,145,173,182,192,196,205,210,214,246,250,258,262,268,281,291,295,300,304,314,324,328,333,337,399,403,407,412,424,428,432,437,441,445,449,453,458,462,482,486,496,500,504,533,539,544,553,570,574,582,586,590,598,607,617,624,629,633,637,645,649,653,657,658,663,667,672,676,680,685,689,693,698,702,712,717,721,725,730,734,738,742,755,759,764,781,785,839,843,859],{"type":45,"content":93},[94],{"text":95,"type":49},"Why do finance professionals get into this line of work?",{"type":45,"content":97},[98],{"text":99,"type":49},"Take me: I studied accounting and finance. I did so because I want to take that information and make business decisions. I want to power and drive companies with better financial data.",{"type":45,"content":101},[102],{"text":103,"type":49},"I certainly don't want to have to manually reconcile credit cards.",{"type":45,"content":105},[106],{"text":107,"type":49},"We don't want to be sitting there doing these kinds of low value added tasks that just take time. So the fact that every credit card takes hours and hours to reconcile at the end of the month isn't fun.",{"type":45,"content":109},[110],{"text":111,"type":49},"And yet, finance teams spend days each month reconciling cards to get their books in order. It’s important work, but it shouldn’t take this long.",{"type":45,"content":113},[114],{"text":115,"type":49},"It’s not their fault, of course. As I’ll explain, the system just wasn’t designed with finance teams in mind. At least not the “status quo” system.",{"type":45,"content":117},[118],{"text":119,"type":49},"As the title suggests, we’re going to see a far more efficient way of reconciling payments. It’s also more secure, and frees up the entire company.",{"type":45,"content":121},[122],{"text":123,"type":49},"But first, we have to talk about the situation today.",{"type":45},{"type":126,"attrs":127},"blok",{"id":128,"body":129},"e4ac64f1-028a-45a0-b1aa-0db1a04479d7",[130],{"_uid":131,"html":132,"component":133},"i-639cb742-3625-45e3-9d7b-0d417cde2467","\u003C!--HubSpot Call-to-Action Code -->\u003Cspan class=\"hs-cta-wrapper\" id=\"hs-cta-wrapper-7f6689e5-789d-490f-9169-263743e7bb3b\">\u003Cspan class=\"hs-cta-node hs-cta-7f6689e5-789d-490f-9169-263743e7bb3b\" id=\"hs-cta-7f6689e5-789d-490f-9169-263743e7bb3b\">\u003C!--[if lte IE 8]>\u003Cdiv id=\"hs-cta-ie-element\">\u003C/div>\u003C![endif]-->\u003Ca href=\"https://cta-redirect.hubspot.com/cta/redirect/2694209/7f6689e5-789d-490f-9169-263743e7bb3b\" >\u003Cimg class=\"hs-cta-img\" id=\"hs-cta-img-7f6689e5-789d-490f-9169-263743e7bb3b\" style=\"border-width:0px;\" src=\"https://no-cache.hubspot.com/cta/default/2694209/7f6689e5-789d-490f-9169-263743e7bb3b.png\"  alt=\"New call-to-action\"/>\u003C/a>\u003C/span>\u003Cscript charset=\"utf-8\" src=\"https://js.hscta.net/cta/current.js\">\u003C/script>\u003Cscript type=\"text/javascript\"> hbspt.cta.load(2694209, '7f6689e5-789d-490f-9169-263743e7bb3b', {\"useNewLoader\":\"true\",\"region\":\"na1\"}); \u003C/script>\u003C/span>\u003C!-- end HubSpot Call-to-Action Code -->","embed",{"type":135,"attrs":136,"content":138},"heading",{"level":137},2,[139],{"text":140,"type":49},"Why do companies rely on credit cards?",{"type":45,"content":142},[143],{"text":144,"type":49},"The need to reconcile payments comes from a simple truth: every company in the world needs to spend many. And they have various ways to do this:",{"type":146,"content":147},"bullet_list",[148,155,161,167],{"type":149,"content":150},"list_item",[151],{"type":45,"content":152},[153],{"text":154,"type":49},"Invoices: paying a recruiter $10,000 in one lump sum, for example",{"type":149,"content":156},[157],{"type":45,"content":158},[159],{"text":160,"type":49},"Out of pocket: for employees who don’t have access to company cards",{"type":149,"content":162},[163],{"type":45,"content":164},[165],{"text":166,"type":49},"Direct debits: for large subscriptions or one-off payments (tax bills, perhaps)",{"type":149,"content":168},[169],{"type":45,"content":170},[171],{"text":172,"type":49},"Credit cards: day-to-day spending, travel, software subscriptions, advertising, and plenty more",{"type":45,"content":174},[175,180],{"text":176,"type":49,"marks":177},"Credit cards are one of the most popular ways to handle company spend",[178],{"type":179},"bold",{"text":181,"type":49},". Most of us use them in our personal lives, so using them at work is somewhat natural.",{"type":45,"content":183},[184,186,190],{"text":185,"type":49},"Plus ",{"text":187,"type":49,"marks":188},"businesses don’t have to make a bank run for every little payment",[189],{"type":179},{"text":191,"type":49}," - teams can just pay and carry on. They seem pretty efficient, so companies keep using them.",{"type":45,"content":193},[194],{"text":195,"type":49},"And the banks want it that way. Their business model is to maximize credit card payments so they can make money off interchange (the fee charged for credit payments).",{"type":45,"content":197},[198,203],{"text":199,"type":49,"marks":200},"That’s",[201],{"type":202},"italic",{"text":204,"type":49}," what they’re focused on - not whether finance teams can reconcile payments easily and close the books. Which leads to our next point.",{"type":135,"attrs":206,"content":207},{"level":137},[208],{"text":209,"type":49},"Issues for the finance team",{"type":45,"content":211},[212],{"text":213,"type":49},"Credit cards aren't really built for finance teams, or the operations and processes that finance teams need to put in place. Finance people have certain outcomes they need to achieve:",{"type":146,"content":215},[216,222,228,234,240],{"type":149,"content":217},[218],{"type":45,"content":219},[220],{"text":221,"type":49},"Close the books at month end",{"type":149,"content":223},[224],{"type":45,"content":225},[226],{"text":227,"type":49},"Reconcile those credit cards",{"type":149,"content":229},[230],{"type":45,"content":231},[232],{"text":233,"type":49},"Categorize payments with general ledger codes",{"type":149,"content":235},[236],{"type":45,"content":237},[238],{"text":239,"type":49},"Capture receipts",{"type":149,"content":241},[242],{"type":45,"content":243},[244],{"text":245,"type":49},"Report back to management and the board.",{"type":45,"content":247},[248],{"text":249,"type":49},"Ultimately most of those payment methods above - and especially credit cards - make all of this more challenging. Finance teams have to build backend processes which take a long time and are very manual.",{"type":45,"content":251},[252,256],{"text":253,"type":49,"marks":254},"The cards themselves are completely separate from the processes that a finance person needs to do",[255],{"type":179},{"text":257,"type":49},".",{"type":45,"content":259},[260],{"text":261,"type":49},"Here are a few of the biggest issues.",{"type":135,"attrs":263,"content":265},{"level":264},3,[266],{"text":267,"type":49},"1. Closing the books",{"type":45,"content":269},[270,272,279],{"text":271,"type":49},"Let’s start with the biggest one. As I wrote in the introduction, every credit card adds hours of ",{"text":273,"type":49,"marks":274},"payment reconciliation",[275],{"type":276,"attrs":277},"link",{"href":278,"uuid":52,"anchor":52,"target":52,"linktype":32},"https://www.spendesk.com/glossary/payment-reconciliation/",{"text":280,"type":49}," at the end of the month. It’s not overly complex work, but it’s important and needs to be done.",{"type":45,"content":282},[283,285,289],{"text":284,"type":49},"This comes from the fact that ",{"text":286,"type":49,"marks":287},"the cards themselves aren’t connected to your other finance tools",[288],{"type":179},{"text":290,"type":49},". You can’t just look in Netsuite or Xero and see every credit card transaction and why it was made. You have to connect the dots yourself to have up-to-date books.",{"type":45,"content":292},[293],{"text":294,"type":49},"Which might seem like just a natural part of doing business. But the whole premise of this article is reconciling payments 10x faster, so trust me, it doesn’t need to be.",{"type":135,"attrs":296,"content":297},{"level":264},[298],{"text":299,"type":49},"2. Maintaining control over company cash",{"type":45,"content":301},[302],{"text":303,"type":49},"When you have a credit card with no built-in controls, you have a problem because employees are responsible for spending the company's money. Even if you trust your teams, it’s obviously not wise to give them unlimited access to funds.",{"type":45,"content":305},[306,308,312],{"text":307,"type":49},"So to take back ",{"text":309,"type":49,"marks":310},"some",[311],{"type":202},{"text":313,"type":49}," control, companies only hand out cards to a select few people. They give one credit card to each department head. And then, of course, that card gets shared out every time a payment needs to happen.",{"type":45,"content":315},[316,318,322],{"text":317,"type":49},"This is a big problem, because the finance team doesn't know who that end user making the payment is. The department head is ultimately ",{"text":319,"type":49,"marks":320},"responsible",[321],{"type":202},{"text":323,"type":49},", but they may not actually have the full story themselves.",{"type":45,"content":325},[326],{"text":327,"type":49},"Which makes reconciling these payments at the end of month - and associating costs to the right cost center - very difficult.",{"type":135,"attrs":329,"content":330},{"level":264},[331],{"text":332,"type":49},"3. Managing multiple touch points",{"type":45,"content":334},[335],{"text":336,"type":49},"Another key issue is the number of people involved in each transaction. Even if the payment itself can be straightforward, there’s a flow-on effect that leads to lots of admin. Each payment involves:",{"type":146,"content":338},[339,349,359,389],{"type":149,"content":340},[341],{"type":45,"content":342},[343,347],{"text":344,"type":49,"marks":345},"The payer",[346],{"type":179},{"text":348,"type":49},", often a frontline employee who needs a tool, a piece of stationery, or to book a flight;",{"type":149,"content":350},[351],{"type":45,"content":352},[353,357],{"text":354,"type":49,"marks":355},"Their manager",[356],{"type":179},{"text":358,"type":49},", who should really be the payer (in theory). They need to approve and review every purchase;",{"type":149,"content":360},[361],{"type":45,"content":362},[363,367,369,381,383,387],{"text":364,"type":49,"marks":365},"A finance team member",[366],{"type":179},{"text":368,"type":49}," (often the ",{"text":370,"type":49,"marks":371},"financial controller",[372],{"type":276,"attrs":373},{"href":374,"uuid":375,"anchor":52,"target":52,"linktype":376,"story":377},"what-is-a-financial-controller","df3f9dd9-0aba-42ea-8db3-1178e81d7f3f","story",{"name":378,"id":379,"uuid":375,"slug":374,"url":380,"full_slug":380,"_stopResolving":67},"What is a financial controller? The role & keys to effectiveness",208785686,"blog/what-is-a-financial-controller",{"text":382,"type":49},"), who needs to oversee ",{"text":384,"type":49,"marks":385},"all",[386],{"type":202},{"text":388,"type":49}," payments made by the various business units;",{"type":149,"content":390},[391],{"type":45,"content":392},[393,397],{"text":394,"type":49,"marks":395},"The accountant",[396],{"type":179},{"text":398,"type":49},", who may be part of the finance team or could be outsourced completely. They need to reconcile payments and close the books each month.",{"type":45,"content":400},[401],{"text":402,"type":49},"So when information is missing from the payer or their manager, it stalls the whole process. And those people aren’t finance professionals - they likely have no idea why any of this matters.",{"type":45,"content":404},[405],{"text":406,"type":49},"Ideally, you’ll make their part as smooth and simple as possible. More on this shortly.",{"type":135,"attrs":408,"content":409},{"level":264},[410],{"text":411,"type":49},"4. New rules around security",{"type":45,"content":413},[414,416,422],{"text":415,"type":49},"New ",{"text":417,"type":49,"marks":418},"3D-S and PSD2 rules",[419],{"type":276,"attrs":420},{"href":421,"uuid":52,"anchor":52,"target":52,"linktype":32},"https://blog.spendesk.com/en/3d-s-psd2-company-credit-card",{"text":423,"type":49}," can also make shared credit cards a pain. These are extra security added by card providers (as required by law in most countries).",{"type":45,"content":425},[426],{"text":427,"type":49},"You know the drill: you make a payment, receive an SMS, and then enter the code sent to you by SMS to complete the transaction. It works well for personal cards, because these are never shared.",{"type":45,"content":429},[430],{"text":431,"type":49},"But when you share a credit card, the SMS is always sent to the same number no matter who pays. At best, you’re in the same office and can quickly share the code. (Not particularly secure, but it works). Other times, you simply can’t make the payment.",{"type":135,"attrs":433,"content":434},{"level":264},[435],{"text":436,"type":49},"5. Operational bottlenecks",{"type":45,"content":438},[439],{"text":440,"type":49},"When the company is small, you might have one card held by the finance person or office manager. As you grow a little, that might become five cards held by department heads.",{"type":45,"content":442},[443],{"text":444,"type":49},"Either way, when the company grows even further, these cards become serious bottlenecks. If employees have to come to the finance department every time they want to pay, they’ll either find ways to avoid this process or stop doing their best work altogether.",{"type":45,"content":446},[447],{"text":448,"type":49},"It's also not good for the person that is the bottleneck. It’s a stressful position to be in. You've got to approve these payments yourself, making decisions in areas that aren’t actually your speciality. So when you grow, you need to be able to delegate.",{"type":45,"content":450},[451],{"text":452,"type":49},"We think the challenges with using and reconciling company cards are pretty clear. So how can you make this process 10x faster?",{"type":135,"attrs":454,"content":455},{"level":137},[456],{"text":457,"type":49},"How card payments should work",{"type":45,"content":459},[460],{"text":461,"type":49},"Smart businesses always start with their goals. And the goals for the finance team are pretty clear regarding payments. You want to:",{"type":146,"content":463},[464,470,476],{"type":149,"content":465},[466],{"type":45,"content":467},[468],{"text":469,"type":49},"Control spend before it happens",{"type":149,"content":471},[472],{"type":45,"content":473},[474],{"text":475,"type":49},"Know exactly what that's been spent on in real time, not a month plus a couple of weeks after the month-end close.",{"type":149,"content":477},[478],{"type":45,"content":479},[480],{"text":481,"type":49},"Be able to bookkeep payments with all of their receipts, without having to do lots of manual work.",{"type":45,"content":483},[484],{"text":485,"type":49},"So let’s start with those end goals and work backwards. It’s pretty clear that a pure focus on payment methods (credit cards and direct debits, for example) doesn’t help you achieve them.",{"type":45,"content":487},[488,490,494],{"text":489,"type":49},"You actually need a quality finance platform ",{"text":491,"type":49,"marks":492},"first",[493],{"type":202},{"text":495,"type":49},", with those payment methods built in. When you have both working in tandem, there’s a simple, clean workflow.",{"type":45,"content":497},[498],{"text":499,"type":49},"The easiest way to picture it is to think of a single platform with logins for every user. You take a Spendesk account and invite all your employees onto that. You can put them into teams, set up their rules and spend policies, and then they'll have access to payment methods.",{"type":45,"content":501},[502],{"text":503,"type":49},"Those payment methods can certainly include physical cards. Every employee who needs one can safely have a corporate card, thanks to the spend policies and rules built in.",{"type":45,"content":505},[506,508,519,521,525,527,531],{"text":507,"type":49},"And with so much online spending these days, they’re just as likely to use ",{"text":509,"type":49,"marks":510},"virtual cards",[511],{"type":276,"attrs":512},{"href":513,"uuid":514,"anchor":52,"target":52,"linktype":376,"story":515},"virtual-credit-card","597845a9-a51b-488b-be6a-8042b973da3d",{"name":516,"id":517,"uuid":514,"slug":513,"url":518,"full_slug":518,"_stopResolving":67},"What is a virtual credit card (VCC) or debit card?",208729742,"blog/virtual-credit-card",{"text":520,"type":49}," created from within the platform itself. You can have an unlimited ",{"text":522,"type":49,"marks":523},"number",[524],{"type":202},{"text":526,"type":49}," of virtual cards - which let you separate every one-off or recurring payment - while still restricting the ",{"text":528,"type":49,"marks":529},"volume",[530],{"type":202},{"text":532,"type":49}," of total spend per user.",{"type":126,"attrs":534},{"id":128,"body":535},[536],{"_uid":537,"html":538,"component":133},"i-b6897b1a-e458-4033-8b21-a8e222fd8dba","\u003C!--HubSpot Call-to-Action Code -->\u003Cspan class=\"hs-cta-wrapper\" id=\"hs-cta-wrapper-2b472555-ee57-490c-b6ba-24968b5b2618\">\u003Cspan class=\"hs-cta-node hs-cta-2b472555-ee57-490c-b6ba-24968b5b2618\" id=\"hs-cta-2b472555-ee57-490c-b6ba-24968b5b2618\">\u003C!--[if lte IE 8]>\u003Cdiv id=\"hs-cta-ie-element\">\u003C/div>\u003C![endif]-->\u003Ca href=\"https://cta-redirect.hubspot.com/cta/redirect/2694209/2b472555-ee57-490c-b6ba-24968b5b2618\" >\u003Cimg class=\"hs-cta-img\" id=\"hs-cta-img-2b472555-ee57-490c-b6ba-24968b5b2618\" style=\"border-width:0px;\" src=\"https://no-cache.hubspot.com/cta/default/2694209/2b472555-ee57-490c-b6ba-24968b5b2618.png\"  alt=\"New call-to-action\"/>\u003C/a>\u003C/span>\u003Cscript charset=\"utf-8\" src=\"https://js.hscta.net/cta/current.js\">\u003C/script>\u003Cscript type=\"text/javascript\"> hbspt.cta.load(2694209, '2b472555-ee57-490c-b6ba-24968b5b2618', {\"useNewLoader\":\"true\",\"region\":\"na1\"}); \u003C/script>\u003C/span>\u003C!-- end HubSpot Call-to-Action Code -->",{"type":135,"attrs":540,"content":541},{"level":137},[542],{"text":543,"type":49},"How to reconcile payments 10x faster",{"type":45,"content":545},[546,548,552],{"text":547,"type":49},"Here’s where we bring it all together. To recap, reconciliation is a pain because ",{"text":549,"type":49,"marks":550},"corporate cards offer little visibility, there’s no clear payment history, and you’re always missing receipts",[551],{"type":179},{"text":257,"type":49},{"type":45,"content":554},[555,557,568],{"text":556,"type":49},"But a ",{"text":558,"type":49,"marks":559},"spend management system",[560],{"type":276,"attrs":561},{"href":562,"uuid":563,"anchor":52,"target":52,"linktype":376,"story":564},"spend-management-software","a3acaca7-80c8-4a56-b8db-3b1da7d9e324",{"name":565,"id":566,"uuid":563,"slug":562,"url":567,"full_slug":567,"_stopResolving":67},"10 top spend management software solutions",208736523,"blog/spend-management-software",{"text":569,"type":49}," like Spendesk is built specifically to tackle these issues. First, every transaction has its own history, automatically generated and viewable in one place.",{"type":45,"content":571},[572],{"text":573,"type":49},"At a glance, you see who made the payment, where, why, who approved it, and whether the receipt is attached. And you can spot issues immediately:",{"type":45,"content":575},[576],{"type":577,"attrs":578},"image",{"id":52,"alt":579,"src":580,"title":52,"source":52,"copyright":52,"meta_data":581},"Screen capture of Spendesk's platform displaying company purchases and associated employees","https://lh4.googleusercontent.com/m_nZbBIIyllph4JNliqKL8dN816V08nJ_IT3PnEJFpnq59Z33JTMdSDAdb_l9zS5sIr-Pt9AM6tnHCMeO2GYUXIz2TigbaMX9N-LI8Zg1SwFhJ28zK7GerrFXZyjqL-zRguNWxB1",{"alt":579,"title":52,"source":52,"copyright":52},{"type":45,"content":583},[584],{"text":585,"type":49},"Next, all of this happens in real time. If I take a corporate card to Starbucks, I know what happened, but the finance team won’t until I provide some kind of report. But with the card connected to a platform, you have all the backend information the moment the purchase occurs. You’ll see that Alfie made the payment (because it’s my card), at Starbucks, for X amount, to have coffee with a client (I provide a reason via the mobile app).",{"type":45,"content":587},[588],{"text":589,"type":49},"The platform even applies the correct GL code right away, based on the circumstances and who made the payment.",{"type":45,"content":591},[592,596],{"text":593,"type":49,"marks":594},"You will never see this information on your corporate card statement",[595],{"type":179},{"text":597,"type":49},". They weren’t designed this way. But Spendesk cards were. And it works the same way for virtual cards, invoice payments, and even employee expense reimbursements.",{"type":45,"content":599},[600,602,606],{"text":601,"type":49},"So this is where the idea of 10x faster card reconciliation comes from. It’s faster because it happens ",{"text":603,"type":49,"marks":604},"in real time",[605],{"type":202},{"text":257,"type":49},{"type":45,"content":608},[609,611,615],{"text":610,"type":49},"The other timesaver comes from the fact that this is all ",{"text":612,"type":49,"marks":613},"digital by default, so there’s never any data entry",[614],{"type":179},{"text":616,"type":49},". The finance team has all the information it needs, and you can export payments directly from the spend management platform to your accounting tool. (Which also speeds things up for external accountants.)",{"type":45,"content":618},[619],{"type":577,"attrs":620},{"id":52,"alt":621,"src":622,"title":52,"source":52,"copyright":52,"meta_data":623},"Screen capture of Spendesk's platform and who is requesting and approving company purchases","https://lh5.googleusercontent.com/eeJrQQGYr2pi9rP8zlOkH864ujJxlDQAj-62I95n6kyJQxl_92Boh4SDlBfnQGfaU8CNyGeif7JygJ_eteYWE-6TWp1-d2DeRs4ZE5GonM_ocOGFUS401JaT-sY5TI7iSGGXzlYL",{"alt":621,"title":52,"source":52,"copyright":52},{"type":135,"attrs":625,"content":626},{"level":264},[627],{"text":628,"type":49},"Small example: LinkedIn spend",{"type":45,"content":630},[631],{"text":632,"type":49},"We’re a B2B company, so we have a lot of interactions on LinkedIn, and many of us have LinkedIn Premium accounts. In the early days, users would create their own accounts if and when they needed them - a classic bottom-up approach.",{"type":45,"content":634},[635],{"text":636,"type":49},"In time, we realized that we had 15 or so individual accounts, all paid through our Spendesk cards. And it made more financial sense to upgrade to an Enterprise account for the whole company.",{"type":45,"content":638},[639,643],{"text":640,"type":49,"marks":641},"We only discovered this because all our payments are linked to individual users",[642],{"type":179},{"text":644,"type":49},", and are all visible in the platform.",{"type":45,"content":646},[647],{"text":648,"type":49},"If we had those 15 LinkedIn premium accounts on a few company credit cards, we wouldn't know who owned those LinkedIn premium accounts. We might not even know that we had 15! We’d just see regular lump sums going to LinkedIn and would know it was for the Sales or Marketing team, but not how those lump sums were made up.",{"type":45,"content":650},[651],{"text":652,"type":49},"In this small example, we saved 30-40% per month by upgrading the account. And you could have the same thing on Facebook or Google, with regular ad campaigns running. You’d see the amounts going out, but have no real idea of what each campaign is for or whether those amounts were spent wisely.",{"type":45,"content":654},[655],{"text":656,"type":49},"And crucially, you can easily connect what you’re spending with the campaign goals and KPIs - without overly complex spreadsheets.",{"type":45},{"type":135,"attrs":659,"content":660},{"level":137},[661],{"text":662,"type":49},"Spend management benefits",{"type":45,"content":664},[665],{"text":666,"type":49},"Obviously 10x faster closing is worth celebrating. But there are plenty of extra reasons to make this critical switch.",{"type":135,"attrs":668,"content":669},{"level":264},[670],{"text":671,"type":49},"1. Clearer money tracking",{"type":45,"content":673},[674],{"text":675,"type":49},"Once you start tracking card spend better, it’s amazing what you discover. You see all those subscriptions that nobody uses yet you’ve been paying for over the last six months to 12 months. You can cancel them immediately.",{"type":45,"content":677},[678],{"text":679,"type":49},"You’ll find double-ups all over the company. For finance teams that take cash flow seriously, it’s a lifesaver.",{"type":135,"attrs":681,"content":682},{"level":264},[683],{"text":684,"type":49},"2. Smarter decision making",{"type":45,"content":686},[687],{"text":688,"type":49},"You can also start to deploy funds more strategically. For example, you may see that every travelling employee stays in the same hotel for work trips. Now that it’s obvious, you can take a corporate account or negotiate better rates with that hotel.",{"type":45,"content":690},[691],{"text":692,"type":49},"And you’ll see the same thing with catering companies, restaurants, server providers and software companies.",{"type":135,"attrs":694,"content":695},{"level":264},[696],{"text":697,"type":49},"3. Easy reporting and forecasting",{"type":45,"content":699},[700],{"text":701,"type":49},"Once the books are closed, the next step is usually reporting and forecasting spend for the coming quarter or year. By having all payments linked to the correct GL codes right away, this is faster.",{"type":45,"content":703},[704,706,710],{"text":705,"type":49},"In fact, it can even be done ",{"text":707,"type":49,"marks":708},"before",[709],{"type":202},{"text":711,"type":49}," the books are closed, because the information is complete and available in real time.",{"type":135,"attrs":713,"content":714},{"level":264},[715],{"text":716,"type":49},"4. Empowered employees",{"type":45,"content":718},[719],{"text":720,"type":49},"Finance teams don’t want to be the bad cops. But to keep control and remain compliant, sometimes that’s the only way. So if you can empower individuals with access to secure, controller payment methods, finance is no longer seen as a roadblock.",{"type":45,"content":722},[723],{"text":724,"type":49},"Team members can move quickly and do their best work, and finance teams say “no” a lot less often.",{"type":135,"attrs":726,"content":727},{"level":137},[728],{"text":729,"type":49},"Spend management vs expense management tools",{"type":45,"content":731},[732],{"text":733,"type":49},"There are some interesting solutions available that act as a sort of layer on top of your credit card. These are essentially budgeting apps, like ones you might use for your personal budgeting. They work well in private because there’s a small amount of spending going on, and only one or two cards attached. You’re never confused about who spent the money.",{"type":45,"content":735},[736],{"text":737,"type":49},"But in the work context, this still doesn’t address the root cause of the problem: shared credit cards. If you take a regular corporate card and add expense management tools, you do add some value: employees can add a little extra information after the fact. Which is nice.",{"type":45,"content":739},[740],{"text":741,"type":49},"But you still have people sharing company credit cards, which is risky. And now someone has to manually add information to the expense tool - often the manager in charge of the card. They still have to chase them if there are no receipts at the end of the month, and they still don't know what the payment was for unless everyone is very diligent.",{"type":45,"content":743},[744,746,753],{"text":745,"type":49},"Whereas a ",{"text":747,"type":49,"marks":748},"spend management platform",[749],{"type":276,"attrs":750},{"href":751,"uuid":52,"anchor":52,"target":752,"linktype":32},"https://www.spendesk.com/en-eu/spend-management-software/","_self",{"text":754,"type":49}," captures the information and the receipts immediately, with no extra work. No more shared cards, and no more missing information.",{"type":45,"content":756},[757],{"text":758,"type":49},"Which makes for very fast reconciliation indeed.",{"type":135,"attrs":760,"content":761},{"level":137},[762],{"text":763,"type":49},"Conclusion",{"type":45,"content":765},[766,768,779],{"text":767,"type":49},"So that’s how you make ",{"text":769,"type":49,"marks":770},"credit card reconciliation",[771],{"type":276,"attrs":772},{"href":773,"uuid":774,"anchor":52,"target":52,"linktype":376,"story":775},"credit-card-reconciliation","f2ef2f73-ab5f-4de3-b5b3-bb1a07ad4a8e",{"name":776,"id":777,"uuid":774,"slug":773,"url":778,"full_slug":778,"_stopResolving":67},"Credit card reconciliation: a guide to more efficient bookkeeping",208801003,"blog/credit-card-reconciliation",{"text":780,"type":49}," 10x faster with a relatively small change. By the way, that “10x” number isn’t just made up. That’s the average amount of time saved by people using this method, coming from hundreds of calls.",{"type":45,"content":782},[783],{"text":784,"type":49},"And here are a few more numbers, based on Spendesk client surveys:",{"type":146,"content":786},[787,815,827],{"type":149,"content":788},[789],{"type":45,"content":790},[791,793,807,809,813],{"text":792,"type":49},"The entire ",{"text":794,"type":49,"marks":795},"month-end close process",[796,806],{"type":276,"attrs":797},{"href":798,"uuid":799,"anchor":52,"target":800,"linktype":376,"story":801},"/blog/month-end-close-process","f778feef-eceb-47d1-8cd9-d3540951d72d","_blank",{"name":802,"id":803,"uuid":799,"slug":804,"url":805,"full_slug":805,"_stopResolving":67},"Month-end close process: how to make accounting more efficient",208803061,"month-end-close-process","blog/month-end-close-process",{"type":179},{"text":808,"type":49}," ",{"text":810,"type":49,"marks":811},"is now 4x faster",[812],{"type":179},{"text":814,"type":49},". If it took four days, it now only takes one. And in many cases, it’s much faster than that.",{"type":149,"content":816},[817],{"type":45,"content":818},[819,821,825],{"text":820,"type":49},"Spendesk users collect ",{"text":822,"type":49,"marks":823},"95% of payment receipts on time",[824],{"type":179},{"text":826,"type":49},", every time. If you’re currently chasing team members all over the office for their documents, forget about it.",{"type":149,"content":828},[829],{"type":45,"content":830},[831,833,837],{"text":832,"type":49},"You also have ",{"text":834,"type":49,"marks":835},"100% visibility over all company spend",[836],{"type":179},{"text":838,"type":49},". The initial request, approval, payment, receipt, and cost center allocation are all logged for you to see any time.",{"type":45,"content":840},[841],{"text":842,"type":49},"All of which sounds (and is) exciting. The only real question is whether this is the right time for you to make the switch. In many cases, it absolutely will be.",{"type":45,"content":844},[845,857],{"text":846,"type":49,"marks":847},"So talk to our team to find out",[848],{"type":276,"attrs":849},{"href":850,"uuid":851,"anchor":52,"target":752,"linktype":376,"story":852},"/schedule-a-demo/","92c675ca-b9a9-4a17-9ac3-8b5dd3221fc4",{"name":853,"id":854,"uuid":851,"slug":855,"url":856,"full_slug":856,"_stopResolving":67},"Schedule a demo",126838129,"schedule-a-demo","schedule-a-demo/",{"text":858,"type":49},". If Spendesk isn’t a good fit for you, we’ll be the first ones to say so.",{"type":126,"attrs":860},{"id":128,"body":861},[862],{"_uid":863,"html":538,"component":133},"i-2e256cab-2523-43d9-a9dd-c99282f375b6",{"name":865,"created_at":866,"published_at":6,"updated_at":867,"id":868,"uuid":869,"content":870,"slug":877,"full_slug":878,"sort_by_date":52,"position":879,"tag_list":880,"is_startpage":29,"parent_id":881,"meta_data":52,"group_id":882,"first_published_at":883,"release_id":52,"lang":58,"path":52,"alternates":884,"default_full_slug":878,"translated_slugs":885,"_stopResolving":67},"Article","2022-08-16T21:22:30.004Z","2026-03-12T10:47:19.141Z",176457684,"8247dae6-c25f-40a0-a55e-abc94cf94989",{"_uid":871,"icon":872,"name":865,"component":876},"407a665a-29cb-4d52-87ff-12de3e192c58",{"id":873,"alt":874,"name":23,"focus":23,"title":23,"filename":875,"copyright":23,"fieldtype":28,"is_external_url":29},5859474,"edit-img","https://a.storyblok.com/f/146026/x/fd72101ce9/edit.svg","category","article","blog/category/article",0,[],176456151,"124984e3-bd16-480f-bdda-d9b6ec869fc7","2022-11-02T15:25:23.777Z",[],[886,887,888],{"path":878,"name":52,"lang":62,"published":52},{"path":878,"name":52,"lang":64,"published":52},{"path":878,"name":52,"lang":66,"published":52},[58,890,891],"en-us","en-eu",[893],{"_uid":894,"asset":895,"shadow":29,"caption":23,"overlay":899,"component":577},"550d559f-6b41-4b09-98c0-26286e433ab7",{"id":896,"alt":23,"name":23,"focus":23,"title":23,"source":23,"filename":897,"copyright":23,"fieldtype":28,"meta_data":898,"is_private":29,"is_external_url":29},16892496,"https://a.storyblok.com/f/146026/2380x1340/e12b69b89e/blog-visual_248-credit-card-reconciliation.png",{},[],[],"2024-08-06 00:00","11",[],"Finance teams spend far too much time collecting receipts and reconciling credit card payments. This guide explains how to cut this time exponentially. ",[906],{"_uid":907,"items":908,"heading":946,"reverse":29,"component":964,"sectionSettings":965},"01e9c476-9ccc-484e-bb0e-3928d90bf601",[909,919,928,937],{"_uid":910,"title":911,"component":912,"description":913},"1475e133-1baa-4404-a433-8d2d4c893cbd","How do I reconcile card payments in Spendesk?","faqItem",{"type":42,"content":914},[915],{"type":45,"content":916},[917],{"text":918,"type":49},"Spendesk automatically reconciles card payments by matching card transactions to uploaded receipts and expense records using its intelligent transaction-matching engine and receipt capture feature. Finance teams can review matches in the Spendesk dashboard, flag mismatches, and export reconciled transactions to accounting systems like Xero or QuickBooks via the Spendesk accounting integrations for final ledger posting.",{"_uid":920,"title":921,"component":912,"description":922},"e1038e3d-f76b-465a-8e71-55b357ee9735","How does Spendesk match card transactions with receipts?",{"type":42,"content":923},[924],{"type":45,"content":925},[926],{"text":927,"type":49},"Spendesk matches card transactions with receipts using OCR-powered receipt capture and an intelligent matching algorithm that links transaction amounts, dates, and merchant data to uploaded receipts. Spendesk supports automatic match suggestions for virtual and physical cards, sends real-time mismatch alerts in the dashboard, and stores matched records for audit-ready reconciliation.",{"_uid":929,"title":930,"component":912,"description":931},"864f3b1b-407a-4be8-9998-0bf9c83e6080","Can I export reconciled card payments from Spendesk to my accounting software?",{"type":42,"content":932},[933],{"type":45,"content":934},[935],{"text":936,"type":49},"Spendesk exports reconciled card payments directly to major accounting systems like Xero and QuickBooks and also supports CSV exports with configurable account mapping. Spendesk’s accounting integrations preserve reconciliation metadata, posting full transaction details, receipt links, and approval histories so finance teams maintain clean ledgers and reduce manual journal entries during month-end close.",{"_uid":938,"title":939,"component":912,"description":940},"f32ef959-131a-4b7d-87e9-79cb129c79b1","What are best practices for reconciling corporate card payments with Spendesk?",{"type":42,"content":941},[942],{"type":45,"content":943},[944],{"text":945,"type":49},"Spendesk recommends enforcing receipt capture at purchase, assigning virtual cards per vendor or employee, and setting spending policies to streamline reconciliation. Spendesk’s automated matching, real-time transaction feeds, and approval workflows reduce reconciliation time; finance teams should schedule weekly reviews and export reconciliation reports from Spendesk to keep ledgers up-to-date for audits.",[947],{"cta":948,"_uid":949,"title":950,"eyebrow":957,"subtitle":960,"component":135,"textAlign":23,"sectionSettings":963,"breakLineOnMobile":29,"subtitleLeftBorder":29,"customTitleFontSize":23},[],"45065e50-60db-4cfb-a879-cdf34709dead",{"type":42,"content":951},[952],{"type":135,"attrs":953,"content":954},{"level":137},[955],{"text":956,"type":49},"Reconcile Card Payments — 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Subscribe to our newsletter to stay informed.",[2511,2512],"08873884-f99d-46d2-9481-0563134fdd37","2ef12409-8f14-46b2-a8d0-0175290269ec",[2514],{"cta":2515,"_uid":2516,"items":2517,"heading":2644,"reverse":29,"component":964,"sectionSettings":2665},[],"1320905c-cdee-41a4-bbec-6d93ca2e4e3f",[2518,2587],{"_uid":2519,"title":2520,"component":912,"description":2521},"dfc0accd-ab64-464a-8597-b76754748f04","What is spend management?",{"type":42,"content":2522},[2523,2527],{"type":45,"content":2524},[2525],{"text":2526,"type":49},"Business spending includes different types of spend:",{"type":2528,"attrs":2529,"content":2532},"ordered_list",{"order":2530},{"order":2531},1,[2533,2544,2555],{"type":149,"content":2534},[2535],{"type":45,"content":2536},[2537,2541,2543],{"text":2538,"type":49,"marks":2539},"Strategic",[2540],{"type":179},{"text":2542,"type":49}," spend is usually centralized and managed by C-level executives with dedicated spenders. 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Spendesk’s one-click export and configurable GL mappings reduce manual data entry and ensure that spend data in NetSuite is complete and reconciled each month.",{"_uid":2978,"title":2979,"component":912,"description":2980},"9a7390a2-adf4-40a3-b85e-1a401523905a","How does Spendesk integrate with NetSuite?",{"type":42,"content":2981},[2982],{"type":45,"content":2983},[2984],{"text":2985,"type":49},"Spendesk integrates with NetSuite to automate posting of spend transactions, receipts, and vendor invoices into the general ledger. Integration options include a native connector and one-click exports with configurable GL account and VAT mappings. Spendesk’s automated expense reports and real-time transaction feed accelerate reconciliation and reduce manual coding for finance teams using NetSuite.",{"_uid":2987,"title":2988,"component":912,"description":2989},"3878acba-0e8a-4488-b9af-ef3425d1b276","When should a company use both NetSuite and Spendesk together?",{"type":42,"content":2990},[2991],{"type":45,"content":2992},[2993],{"text":2994,"type":49},"Companies need both NetSuite and Spendesk when they require ERP-level accounting plus real-time spend controls and approvals. Spendesk provides virtual cards, preset approval workflows, and receipt capture to govern day-to-day spending while NetSuite handles ledgers, revenue recognition, payroll, and inventory. 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Discover who should handle payroll, essential process steps, and how integrating the right tools can save time while ensuring compliance and accuracy.",[3133],{"_uid":3134,"items":3135,"heading":3172,"reverse":29,"component":964,"sectionSettings":3190},"75b32176-84a4-4ee5-86ff-4437eea42ce7",[3136,3145,3154,3163],{"_uid":3137,"title":3138,"component":912,"description":3139},"5b1483f5-56df-4794-9f55-5c1f8e5230d1","How does Spendesk help streamline payroll reimbursements?",{"type":42,"content":3140},[3141],{"type":45,"content":3142},[3143],{"text":3144,"type":49},"Spendesk automates payroll reimbursements by centralizing expense submissions, routing approvals with configurable workflows, and generating payroll-ready reimbursement files for finance teams. Spendesk's centralized receipt capture and automated expense reports reduce manual entry and speed reconciliation, enabling faster, auditable processing of employee reimbursements with clear approval trails.",{"_uid":3146,"title":3147,"component":912,"description":3148},"7f3b55c1-f448-4ce8-a6a2-34c9c1f14843","Can Spendesk integrate expense data with payroll software?",{"type":42,"content":3149},[3150],{"type":45,"content":3151},[3152],{"text":3153,"type":49},"Spendesk integrates expense data with payroll systems through direct integrations, API access, and exportable payroll-ready reports that synchronize approved reimbursements and expense codes. 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That is the question that this article will answer. We cover ERP definitions, challenges, and solutions, and whether an ERP is right for your business.",[3251],{"_uid":3252,"items":3253,"heading":3290,"reverse":29,"component":964,"sectionSettings":3308},"4961cb89-6a48-4f7b-9ae0-6a67346c2613",[3254,3263,3272,3281],{"_uid":3255,"title":3256,"component":912,"description":3257},"d9695a82-605d-4cfa-97b0-694f0335d702","What is an ERP and how does it relate to Spendesk?",{"type":42,"content":3258},[3259],{"type":45,"content":3260},[3261],{"text":3262,"type":49},"An ERP (enterprise resource planning) is a system that centralises core business processes like accounting, procurement, and inventory. Spendesk complements an ERP by centralising company spending and providing automated accounting exports and real-time spend visibility, enabling finance teams to push reconciled transactions from Spendesk into the ERP for accurate ledger updates.",{"_uid":3264,"title":3265,"component":912,"description":3266},"d13d3659-9d8e-4bf6-b718-d67443a45aa0","What are common challenges when integrating spending data into an ERP?",{"type":42,"content":3267},[3268],{"type":45,"content":3269},[3270],{"text":3271,"type":49},"Common ERP integration challenges include mismatched data formats, delayed transaction reconciliation, and manual receipt matching. 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