[{"data":1,"prerenderedAt":4833},["ShallowReactive",2],{"en-blog/procurement-tools":3,"en-global-content":1747,"en-article-global-content":3167,"en-blog-article-more-articles-723f48e1-c82a-4f81-b89d-7b6479b01afa":3427,"en-blog-article-more-articles-208782392":4828},{"name":4,"created_at":5,"published_at":6,"updated_at":7,"id":8,"uuid":9,"content":10,"slug":1659,"full_slug":1735,"sort_by_date":52,"position":1736,"tag_list":1737,"is_startpage":26,"parent_id":1739,"meta_data":52,"group_id":1740,"first_published_at":1741,"release_id":52,"lang":70,"path":52,"alternates":1742,"default_full_slug":1735,"translated_slugs":1743},"9 procurement tools for modern businesses","2022-10-24T16:26:00.254Z","2026-03-12T10:47:18.012Z","2026-03-12T10:47:32.528Z",208782392,"3690ac74-be27-4c3e-9727-d32eb1b0b562",{"_uid":11,"roles":12,"title":13,"author":14,"topics":79,"content":101,"noIndex":26,"category":1629,"language":1654,"component":1642,"heroMedia":1655,"sidebarCta":1662,"publishedAt":1663,"readingTime":1664,"redirectUrl":24,"listingImage":1665,"metaDescription":1666,"componentsAfterTheArticle":1667},"f30a8c19-31e7-4e39-8972-2e1a3c2f64c8",[],"9 procurement tools for modern businesses in 2026",{"name":15,"created_at":16,"published_at":6,"updated_at":17,"id":18,"uuid":19,"content":20,"slug":63,"full_slug":64,"sort_by_date":52,"position":65,"tag_list":66,"is_startpage":26,"parent_id":67,"meta_data":52,"group_id":68,"first_published_at":69,"release_id":52,"lang":70,"path":52,"alternates":71,"default_full_slug":64,"translated_slugs":72,"_stopResolving":38},"Chris Dunne","2024-11-25T19:47:17.907Z","2026-03-12T10:48:04.132Z",584506034,"ced1d806-6e64-42d6-8b0f-d708ebbdbbfa",{"_uid":21,"links":22,"picture":39,"lastName":43,"component":44,"firstName":45,"description":46},"88e4340f-e2bc-42fe-a8f0-79dafdd55f97",[23],{"tag":24,"_uid":25,"hide":26,"icon":27,"link":32,"type":24,"label":24,"style":36,"component":37,"mobileLabel":24,"onClickEvent":24,"openInANewTab":38,"horizontalFill":26},"","74ed5df6-6607-44c9-8870-23a2db0b8f4a",false,{"id":28,"alt":24,"name":24,"focus":24,"title":24,"source":24,"filename":29,"copyright":24,"fieldtype":30,"meta_data":31,"is_external_url":26},4129791,"https://a.storyblok.com/f/146026/x/315bd7d0c7/ic_linkedin.svg","asset",{},{"id":24,"url":33,"linktype":34,"fieldtype":35,"cached_url":33},"https://www.linkedin.com/in/chrisdunne4/","url","multilink","primary","cta",true,{"id":40,"alt":24,"name":24,"focus":24,"title":24,"source":24,"filename":41,"copyright":24,"fieldtype":30,"meta_data":42,"is_external_url":26},18695910,"https://a.storyblok.com/f/146026/349x349/9150c24a43/chris-dunne.jpg",{},"Dunne","author","Chris",{"type":47,"content":48},"doc",[49],{"type":50,"attrs":51,"content":54},"paragraph",{"textAlign":52,"key":53},null,"p-0",[55],{"text":56,"type":57,"marks":58},"Chris Dunne is our Senior Content Marketing Manager. Based in Derry, he brings over 15 years of marketing experience to our content strategy. Outside of work, Chris loves spending time with his two young children, playing football, and exploring Ireland. ","text",[59],{"type":60,"attrs":61},"textStyle",{"color":62},"#3D3929","chris-dunne","blog/author/chris-dunne",-1150,[],176408854,"62a23d5f-cd56-4dee-91e3-5642f66fa78c","2024-11-25T20:08:58.249Z","default",[],[73,75,77],{"path":64,"name":52,"lang":74,"published":52},"fr",{"path":64,"name":52,"lang":76,"published":52},"de",{"path":64,"name":52,"lang":78,"published":52},"es",[80],{"name":81,"created_at":82,"published_at":6,"updated_at":83,"id":84,"uuid":85,"content":86,"slug":89,"full_slug":90,"sort_by_date":52,"position":91,"tag_list":92,"is_startpage":26,"parent_id":93,"meta_data":52,"group_id":94,"first_published_at":95,"release_id":52,"lang":70,"path":52,"alternates":96,"default_full_slug":90,"translated_slugs":97,"_stopResolving":38},"Procurement","2024-12-19T16:41:09.743Z","2026-03-12T10:48:04.446Z",598883015,"723f48e1-c82a-4f81-b89d-7b6479b01afa",{"_uid":87,"name":81,"component":88},"99d01a06-19c6-4691-8dff-bc42384bbbdb","tag","procurement","blog/topic/procurement",-560,[],176456153,"b6c1a8bb-bd57-4eb5-9475-82a6d6b550f8","2024-12-19T16:42:49.452Z",[],[98,99,100],{"path":90,"name":52,"lang":74,"published":52},{"path":90,"name":52,"lang":76,"published":52},{"path":90,"name":52,"lang":78,"published":52},{"type":47,"content":102},[103,108,114,120,143,149,159,178,184,190,196,248,260,266,278,284,293,302,307,312,322,327,333,338,360,365,370,381,386,391,426,437,442,447,472,484,489,507,513,524,529,543,571,577,582,601,607,625,631,643,663,676,682,728,734,744,762,775,781,790,802,814,888,900,906,915,929,934,940,946,956,962,971,985,990,996,1005,1019,1025,1051,1057,1066,1080,1093,1099,1105,1166,1172,1184,1190,1199,1213,1226,1232,1311,1323,1329,1335,1344,1358,1371,1382,1388,1397,1403,1441,1447,1456,1469,1482,1488,1514,1520,1529,1542,1555,1561,1567,1573,1579,1588,1601,1606,1612,1618,1626],{"type":50,"attrs":104,"content":105},{"textAlign":52,"key":53},[106],{"text":107,"type":57},"Cloud computing and automation have become standard business practice. Most companies have modernised their operations significantly over the past few years, embracing digital tools that help them work faster, smarter, and more cost-effectively.",{"type":50,"attrs":109,"content":111},{"textAlign":52,"key":110},"p-1",[112],{"text":113,"type":57},"Yet procurement remains surprisingly behind the curve in many organisations:",{"type":50,"attrs":115,"content":117},{"textAlign":52,"key":116},"p-2",[118],{"text":119,"type":57},"Despite years of digital transformation, a significant portion of companies still rely on manual processes, spreadsheets, and disconnected systems to manage purchasing and supplier relationships. Many procurement teams are stuck using tools that weren't designed for modern purchasing workflows, creating bottlenecks that slow down the entire business.",{"type":50,"attrs":121,"content":123},{"textAlign":52,"key":122},"p-3",[124,126,141],{"text":125,"type":57},"This gap represents a real opportunity. Modern ",{"text":127,"type":57,"marks":128},"procurement platforms",[129],{"type":130,"attrs":131},"link",{"href":132,"uuid":133,"anchor":52,"target":134,"linktype":135,"story":136},"/platform/procure-to-pay","f77dd8b1-8d41-4544-ac6a-c6f16b40172d","_self","story",{"name":137,"id":138,"uuid":133,"slug":139,"url":140,"full_slug":140,"_stopResolving":38},"Procure to pay",547924382,"procure-to-pay","platform/procure-to-pay",{"text":142,"type":57}," have matured dramatically, offering capabilities that were once available only to enterprise organisations – now accessible to businesses of all sizes.",{"type":50,"attrs":144,"content":146},{"textAlign":52,"key":145},"p-4",[147],{"text":148,"type":57},"In this post, we're going to show you why these tools are so valuable and give you some options to explore. But let's start with a little background information.",{"type":150,"attrs":151,"content":153},"heading",{"level":152,"textAlign":52},2,[154],{"text":155,"type":57,"marks":156},"What do procurement tools do?",[157],{"type":60,"attrs":158},{"color":24},{"type":50,"attrs":160,"content":162},{"textAlign":52,"key":161},"p-5",[163,165,176],{"text":164,"type":57},"The chief goal for your new tool should be to make life easier. ",{"text":166,"type":57,"marks":167},"The procurement process",[168],{"type":130,"attrs":169},{"href":170,"uuid":171,"anchor":52,"target":52,"linktype":135,"story":172},"procurement-process","0f0a4157-2f8c-4b2f-9b83-302e7098d587",{"name":173,"id":174,"uuid":171,"slug":170,"url":175,"full_slug":175,"_stopResolving":38},"The 7-step procurement process for finance teams",213425742,"blog/procurement-process",{"text":177,"type":57}," involves a lot of moving parts: procurement orders, supplier details, budget management, and the actual purchases themselves.",{"type":50,"attrs":179,"content":181},{"textAlign":52,"key":180},"p-6",[182],{"text":183,"type":57},"You should endeavour to manage as many of these steps as possible from one place - your procurement platform.",{"type":50,"attrs":185,"content":187},{"textAlign":52,"key":186},"p-7",[188],{"text":189,"type":57},"Of course, this is usually easier said than done. And the more your business relies on procurement, the more you’re going to need help.",{"type":50,"attrs":191,"content":193},{"textAlign":52,"key":192},"p-8",[194],{"text":195,"type":57},"We’re going to look at eight specific tools below. There are two ways to think about them as you read:",{"type":197,"content":198},"bullet_list",[199,221],{"type":200,"content":201},"list_item",[202],{"type":50,"attrs":203,"content":205},{"textAlign":52,"key":204},"p-9",[206,211,213,219],{"text":207,"type":57,"marks":208},"Pure procurement platforms",[209],{"type":210},"bold",{"text":212,"type":57},". These are here to handle procurement, and basically nothing else. This can be hugely helpful for companies with a dedicated ",{"text":214,"type":57,"marks":215},"purchasing",[216],{"type":130,"attrs":217},{"href":218,"uuid":52,"anchor":52,"target":52,"linktype":34},"https://www.spendesk.com/purchasing-cards/",{"text":220,"type":57}," team, and complicated processes that are currently hard to manage.",{"type":200,"content":222},[223],{"type":50,"attrs":224,"content":226},{"textAlign":52,"key":225},"p-10",[227,231,233,238,240,246],{"text":228,"type":57,"marks":229},"Tools that deal with procurement as part of your other business processes",[230],{"type":210},{"text":232,"type":57},". Lots of companies - perhaps the majority - don’t actually ",{"text":234,"type":57,"marks":235},"need",[236],{"type":237},"italic",{"text":239,"type":57}," a tool just for procurement. Instead, they need something to help them manage a range of challenges or processes, with ",{"text":241,"type":57,"marks":242},"procurement and purchasing",[243],{"type":130,"attrs":244},{"href":245,"uuid":52,"anchor":52,"target":52,"linktype":34},"https://blog.spendesk.com/en/procurement-vs-purchasing",{"text":247,"type":57}," as one such example.",{"type":50,"attrs":249,"content":251},{"textAlign":52,"key":250},"p-11",[252,254,258],{"text":253,"type":57},"Take a moment to think about which category your business falls into. Are you a large business that needs to purchase ",{"text":255,"type":57,"marks":256},"a lot",[257],{"type":237},{"text":259,"type":57}," of stock, with a team or person who does basically nothing else? Or do you have unusual and highly complex procurement challenges?",{"type":50,"attrs":261,"content":263},{"textAlign":52,"key":262},"p-12",[264],{"text":265,"type":57},"If so, you likely need a tool just to handle this.",{"type":50,"attrs":267,"content":269},{"textAlign":52,"key":268},"p-13",[270,272,276],{"text":271,"type":57},"Otherwise, you might find that you want something that takes most of the worst parts of procurement off your hands, but that ",{"text":273,"type":57,"marks":274},"also offers more to the rest of the business",[275],{"type":210},{"text":277,"type":57},".",{"type":50,"attrs":279,"content":281},{"textAlign":52,"key":280},"p-14",[282],{"text":283,"type":57},"Either way, we’re going to look at each option shortly.",{"type":150,"attrs":285,"content":286},{"level":152,"textAlign":52},[287],{"text":288,"type":57,"marks":289},"What are the best procurement tools?",[290],{"type":60,"attrs":291},{"color":292},"#434343",{"type":50,"attrs":294,"content":295},{"textAlign":52,"key":53},[296],{"text":297,"type":57,"marks":298},"The best procurement tools are the ones that match your company’s purchasing complexity and the systems you already use. In general, look for tools that automate purchase requests and approvals, provide real-time budget and spend oversight, support collaboration across teams, and integrate with your accounting stack. Examples of widely used options include Spendesk (procurement as part of spend management), Precoro, Oracle Procurement Cloud and Gatekeeper.",[299],{"type":60,"attrs":300},{"color":301},"#000000",{"type":150,"attrs":303,"content":304},{"level":152,"textAlign":52},[305],{"text":306,"type":57},"What to look for in a procurement system",{"type":50,"attrs":308,"content":309},{"textAlign":52,"key":110},[310],{"text":311,"type":57},"There are a huge number of tools on the market. And while we’re going to suggest some great ones shortly, you may start with one of them and end up somewhere else altogether.",{"type":50,"attrs":313,"content":314},{"textAlign":52,"key":116},[315,317,321],{"text":316,"type":57},"Some may not be available where you are, or perhaps price keeps them out of range. So ",{"text":318,"type":57,"marks":319},"you’re almost certainly going to have to shop around",[320],{"type":210},{"text":277,"type":57},{"type":50,"attrs":323,"content":324},{"textAlign":52,"key":122},[325],{"text":326,"type":57},"But it’s important to know what you actually need. Here are the must-haves for a good procurement solution.",{"type":150,"attrs":328,"content":330},{"level":329,"textAlign":52},3,[331],{"text":332,"type":57},"1. Automation",{"type":50,"attrs":334,"content":335},{"textAlign":52,"key":145},[336],{"text":337,"type":57},"This is basically the whole point of modern business tools. If they’re not going to take some of the most tedious work off your hands, they’re simply not worth your time.",{"type":50,"attrs":339,"content":340},{"textAlign":52,"key":161},[341,343,347,349,353,355,359],{"text":342,"type":57},"Procurement automation should include a ",{"text":344,"type":57,"marks":345},"workflow to handle purchase orders",[346],{"type":210},{"text":348,"type":57},", receive ",{"text":350,"type":57,"marks":351},"approvals from managers and executives",[352],{"type":210},{"text":354,"type":57},", and simple tracking that ",{"text":356,"type":57,"marks":357},"avoids the need for data entry",[358],{"type":210},{"text":277,"type":57},{"type":50,"attrs":361,"content":362},{"textAlign":52,"key":180},[363],{"text":364,"type":57},"Basically, a good platform should take all of the worst parts out of managing procurement.",{"type":150,"attrs":366,"content":367},{"level":329,"textAlign":52},[368],{"text":369,"type":57},"2. Budget and spend oversight",{"type":50,"attrs":371,"content":372},{"textAlign":52,"key":186},[373,375,379],{"text":374,"type":57},"Aside from making the payments themselves, the most essential part of procurement management is reporting. You need to ",{"text":376,"type":57,"marks":377},"always",[378],{"type":237},{"text":380,"type":57}," know how much spending with which suppliers, and to be able to optimize costs wherever possible.",{"type":50,"attrs":382,"content":383},{"textAlign":52,"key":192},[384],{"text":385,"type":57},"So if you’re going to invest in a tool, it needs to be considerably better at all this than your currently Excel sheet.",{"type":50,"attrs":387,"content":388},{"textAlign":52,"key":204},[389],{"text":390,"type":57},"Look for tools that provide:",{"type":197,"content":392},[393,404,415],{"type":200,"content":394},[395],{"type":50,"attrs":396,"content":397},{"textAlign":52,"key":225},[398,402],{"text":399,"type":57,"marks":400},"Real-time oversight",[401],{"type":210},{"text":403,"type":57},": including for funds that haven’t yet left your bank account but for which you’re already committed.",{"type":200,"content":405},[406],{"type":50,"attrs":407,"content":408},{"textAlign":52,"key":250},[409,413],{"text":410,"type":57,"marks":411},"Team and project budgets",[412],{"type":210},{"text":414,"type":57},": you need to be very clear about which teams are spending and why.",{"type":200,"content":416},[417],{"type":50,"attrs":418,"content":419},{"textAlign":52,"key":262},[420,424],{"text":421,"type":57,"marks":422},"Comparisons with previous periods",[423],{"type":210},{"text":425,"type":57},": it’s always valuable to see when spending either spikes or slows compared with recent months or quarters.",{"type":50,"attrs":427,"content":428},{"textAlign":52,"key":268},[429,431,435],{"text":430,"type":57},"Most of all, make sure you can have these things ",{"text":432,"type":57,"marks":433},"without",[434],{"type":237},{"text":436,"type":57}," having to manipulate the data yourself. It should be easy and readily available whenever you need it.",{"type":150,"attrs":438,"content":439},{"level":329,"textAlign":52},[440],{"text":441,"type":57},"3. Approval tracking",{"type":50,"attrs":443,"content":444},{"textAlign":52,"key":280},[445],{"text":446,"type":57},"When company money’s going out the door, someone needs to be ultimately responsible. And in a lot of businesses, managerial approval usually consists of an email chain that needs to be checked every time a purchase is made. Which is more work for finance.",{"type":50,"attrs":448,"content":450},{"textAlign":52,"key":449},"p-15",[451,453,464,466,470],{"text":452,"type":57},"Instead, your procurement tool should include rules about who can spend and on what. If it’s a manager or executive, perhaps no questions need be asked. But when the average employee makes a ",{"text":454,"type":57,"marks":455},"purchase order",[456],{"type":130,"attrs":457},{"href":458,"uuid":459,"anchor":52,"target":52,"linktype":135,"story":460},"purchase-order-processes","c57cf99e-71a5-41a5-a75f-189abc191a62",{"name":461,"id":462,"uuid":459,"slug":458,"url":463,"full_slug":463,"_stopResolving":38},"Purchase order processes: common issues and best practices",208802995,"blog/purchase-order-processes",{"text":465,"type":57},", their ",{"text":467,"type":57,"marks":468},"manager should be notified (automatically) and required to give approval",[469],{"type":210},{"text":471,"type":57}," before the order progresses.",{"type":50,"attrs":473,"content":475},{"textAlign":52,"key":474},"p-16",[476,478,482],{"text":477,"type":57},"And naturally all of this should be recorded and clear to the procurement manager or finance team. Because ",{"text":479,"type":57,"marks":480},"you don’t want to have to go and ask people in person",[481],{"type":210},{"text":483,"type":57}," (or via email) for every single payment.",{"type":150,"attrs":485,"content":486},{"level":329,"textAlign":52},[487],{"text":488,"type":57},"4. Easy collaboration for teams",{"type":50,"attrs":490,"content":492},{"textAlign":52,"key":491},"p-17",[493,495,505],{"text":494,"type":57},"In theory, ",{"text":214,"type":57,"marks":496},[497],{"type":130,"attrs":498},{"href":499,"uuid":500,"anchor":52,"target":52,"linktype":135,"story":501},"p-cards-corporate-purchasing-cards","cefa4c29-2200-40b8-8fbe-e8d574abe77f",{"name":502,"id":503,"uuid":500,"slug":499,"url":504,"full_slug":504,"_stopResolving":38},"P-cards: A guide to corporate purchasing cards for growing companies",208799594,"blog/p-cards-corporate-purchasing-cards",{"text":506,"type":57}," isn’t really all that complicated. Provided you have a good supplier and know what you want, making a transaction is quite straightforward.",{"type":50,"attrs":508,"content":510},{"textAlign":52,"key":509},"p-18",[511],{"text":512,"type":57},"But it gets trickier if you want to include others in the process. Your colleagues don’t have the same sort of experience and procurement knowledge as you do. And they’re very unlikely to read a full product manual or go through a tedious onboarding process just to make a few payments.",{"type":50,"attrs":514,"content":516},{"textAlign":52,"key":515},"p-19",[517,519,523],{"text":518,"type":57},"You want a tool or platform that’ll ",{"text":520,"type":57,"marks":521},"walk them through each purchase, in-line with policy and without overcomplicating things",[522],{"type":210},{"text":277,"type":57},{"type":150,"attrs":525,"content":526},{"level":329,"textAlign":52},[527],{"text":528,"type":57},"5. Necessary integrations",{"type":50,"attrs":530,"content":532},{"textAlign":52,"key":531},"p-20",[533,535,541],{"text":534,"type":57},"Doubtless you’re already using accounting and ",{"text":536,"type":57,"marks":537},"spend management tools",[538],{"type":130,"attrs":539},{"href":540,"uuid":52,"anchor":52,"target":52,"linktype":34},"https://blog.spendesk.com/en/spend-management-software",{"text":542,"type":57},". Your procurement platform should talk to the others without you having to cut and paste for hours.",{"type":50,"attrs":544,"content":546},{"textAlign":52,"key":545},"p-21",[547,549,553,566,570],{"text":548,"type":57},"Before you eventually commit to a tool, check that it’s going to be ",{"text":550,"type":57,"marks":551},"easy to connect to the other vital parts of your ",[552],{"type":210},{"text":554,"type":57,"marks":555},"finance software",[556,565],{"type":130,"attrs":557},{"href":558,"uuid":559,"anchor":52,"target":134,"linktype":135,"story":560},"/blog/cfo-software","dd0bfb33-a85d-4e75-bea1-bfdc60f9d1a0",{"name":561,"id":562,"uuid":559,"slug":563,"url":564,"full_slug":564,"_stopResolving":38},"CFO software: 22 tools recommended by finance experts",213426381,"cfo-software","blog/cfo-software",{"type":210},{"text":567,"type":57,"marks":568}," ecosystem",[569],{"type":210},{"text":277,"type":57},{"type":50,"attrs":572,"content":574},{"textAlign":52,"key":573},"p-22",[575],{"text":576,"type":57},"Now without further ado, let’s look at some tools!",{"type":150,"attrs":578,"content":579},{"level":152,"textAlign":52},[580],{"text":581,"type":57},"9 procurement management systems to investigate",{"type":50,"attrs":583,"content":585},{"textAlign":52,"key":584},"p-23",[586,588,599],{"text":587,"type":57},"This list contains a range of different solutions for all kinds of companies and business models. ",{"text":81,"type":57,"marks":589},[590],{"type":130,"attrs":591},{"href":592,"uuid":593,"anchor":52,"target":134,"linktype":135,"story":594},"/blog/procurement-strategy","2a689e50-dea2-43d9-a264-97e534bac799",{"name":595,"id":596,"uuid":593,"slug":597,"url":598,"full_slug":598,"_stopResolving":38},"How to develop an effective procurement strategy",627647480,"procurement-strategy","blog/procurement-strategy",{"text":600,"type":57}," is a broad concept that tends to look different in each company, so the tool you choose needs to match the way you operate.",{"type":50,"attrs":602,"content":604},{"textAlign":52,"key":603},"p-24",[605],{"text":606,"type":57},"So check out these descriptions and if one of these options makes sense, dig deeper and see if it’s a fit!",{"type":150,"attrs":608,"content":609},{"level":329,"textAlign":52},[610,614,621],{"text":611,"type":57,"marks":612},"1. ",[613],{"type":210},{"text":615,"type":57,"marks":616},"Spendesk",[617,620],{"type":130,"attrs":618},{"href":619,"uuid":52,"anchor":52,"target":52,"linktype":34},"https://www.spendesk.com/",{"type":210},{"text":622,"type":57,"marks":623}," - More control over all company spending",[624],{"type":210},{"type":50,"attrs":626,"content":628},{"textAlign":52,"key":627},"p-25",[629],{"text":630,"type":57},"Not every company needs a comprehensive ERP. And even if that’s the plan eventually, it can take years to get the system running smoothly and reliably.",{"type":50,"attrs":632,"content":634},{"textAlign":52,"key":633},"p-26",[635,637,641],{"text":636,"type":57},"For medium-sized and growing businesses, there are usually more urgent things to worry about. 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