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Based in Derry, he brings over 15 years of marketing experience to our content strategy. Outside of work, Chris loves spending time with his two young children, playing football, and exploring Ireland. 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And for NetSuite users who want world class spend management processes, it just got easier.",[135,147],{"type":136,"attrs":137},"link",{"href":138,"uuid":139,"anchor":25,"target":140,"linktype":141,"story":142},"/blog/what-is-netsuite","5df8d856-bd91-40f0-bd42-ef2393e63edc","_self","story",{"name":143,"id":144,"uuid":139,"slug":145,"url":146,"full_slug":146,"_stopResolving":41},"What is NetSuite? 4 advantages to using this popular ERP system",435408350,"what-is-netsuite","blog/what-is-netsuite",{"type":86,"attrs":148},{"color":131},{"type":77,"content":150},[151],{"text":152,"type":83,"marks":153},"Spendesk’s NetSuite connection accelerates your financial close, improves accounting accuracy, and syncs transactions in real time. Most importantly, you have an integrated financial stack and don’t need to copy information from tool to tool. ",[154],{"type":86,"attrs":155},{"color":131},{"type":77,"content":157},[158],{"text":159,"type":83,"marks":160},"This short article explains why that’s so valuable, how the integration works, and what you need to do to get started. ",[161],{"type":86,"attrs":162},{"color":131},{"type":164,"attrs":165,"content":167},"heading",{"level":166},2,[168],{"text":169,"type":83,"marks":170},"Why integrate spend management with NetSuite?",[171],{"type":86,"attrs":172},{"color":131},{"type":77,"content":174},[175,189],{"text":176,"type":83,"marks":177},"ERP tools",[178,187],{"type":136,"attrs":179},{"href":180,"uuid":181,"anchor":25,"target":140,"linktype":141,"story":182},"/blog/top-erp-systems","2a70842d-bfeb-482e-aad4-240d3c343c18",{"name":183,"id":184,"uuid":181,"slug":185,"url":186,"full_slug":186,"_stopResolving":41},"5 top ERP systems for your business",389113883,"top-erp-systems","blog/top-erp-systems",{"type":86,"attrs":188},{"color":131},{"text":190,"type":83,"marks":191}," like NetSuite are an incredible asset for data-driven organizations. When the data is accurate and flows freely, accountants can build powerful reports and strategic teams can make smart decisions more easily. ",[192],{"type":86,"attrs":193},{"color":131},{"type":77,"content":195},[196],{"text":197,"type":83,"marks":198},"But getting company spend data into NetSuite poses a clear challenge: ",[199],{"type":86,"attrs":200},{"color":131},{"type":202,"content":203},"bullet_list",[204,214,223],{"type":205,"content":206},"list_item",[207],{"type":77,"content":208},[209],{"text":210,"type":83,"marks":211},"Expenses, invoices, and other spending are usually done by non-finance employees. Those on the front lines know what was spent, why, and by whom. ",[212],{"type":86,"attrs":213},{"color":131},{"type":205,"content":215},[216],{"type":77,"content":217},[218],{"text":219,"type":83,"marks":220},"But ERPs can only be managed by a few well-trained finance or FinOps professionals. ",[221],{"type":86,"attrs":222},{"color":131},{"type":205,"content":224},[225],{"type":77,"content":226},[227],{"text":228,"type":83,"marks":229},"So each month, the finance team has to collect expense claims and company purchases from the rest of the company and manually create NetSuite entries. Either you hire extra resources to process payments, or your finance team becomes a bottleneck for its own monthly close. ",[230],{"type":86,"attrs":231},{"color":131},{"type":77,"content":233},[234,239,247],{"text":235,"type":83,"marks":236},"Spend management solutions like ",[237],{"type":86,"attrs":238},{"color":131},{"text":240,"type":83,"marks":241},"Spendesk",[242,245],{"type":136,"attrs":243},{"href":244,"uuid":25,"anchor":25,"target":140,"linktype":62},"https://www.spendesk.com/product/",{"type":86,"attrs":246},{"color":131},{"text":248,"type":83,"marks":249}," change everything. You get an easy, intuitive way for team members to spend in a controlled environment, so the finance team doesn’t have to micromanage every purchase. ",[250],{"type":86,"attrs":251},{"color":131},{"type":77,"content":253},[254],{"text":255,"type":83,"marks":256},"Payment records are digital by default, so you have no data entry. You get accurate, up-to-date information (including receipts), and all you have to do is push that data to NetSuite. ",[257],{"type":86,"attrs":258},{"color":131},{"type":164,"attrs":260,"content":261},{"level":166},[262],{"text":263,"type":83,"marks":264},"How the NetSuite integration works",[265],{"type":86,"attrs":266},{"color":131},{"type":77,"content":268},[269,274,281],{"text":270,"type":83,"marks":271},"Simply put, you can now ",[272],{"type":86,"attrs":273},{"color":131},{"text":275,"type":83,"marks":276},"send spend data from Spendesk to NetSuite in a couple of clicks",[277,279],{"type":278},"bold",{"type":86,"attrs":280},{"color":131},{"text":282,"type":83,"marks":283},". As the Controller, you simply need to select the relevant time period and click “Push to NetSuite.” No manual data entry or extra formatting required. ",[284],{"type":86,"attrs":285},{"color":131},{"type":77,"content":287},[288,293,299],{"text":289,"type":83,"marks":290},"Here’s ",[291],{"type":86,"attrs":292},{"color":131},{"text":294,"type":83,"marks":295},"the process for an invoice payment,",[296,297],{"type":278},{"type":86,"attrs":298},{"color":131},{"text":300,"type":83,"marks":301}," step by step: ",[302],{"type":86,"attrs":303},{"color":131},{"type":305,"attrs":306,"content":310},"ordered_list",{"order":307,"key":309},{"order":308},1,"ol-0",[311,320,329,338,347,356,365,374],{"type":205,"content":312},[313],{"type":77,"content":314},[315],{"text":316,"type":83,"marks":317},"An invoice payment is requested. As with all payments, you know the requester (the team member who spends), the approver (their manager), the justification, and the cost center associated. And you have an electronic invoice attached.",[318],{"type":86,"attrs":319},{"color":131},{"type":205,"content":321},[322],{"type":77,"content":323},[324],{"text":325,"type":83,"marks":326},"The invoice is paid via Spendesk, ideally with a direct wire transfer.",[327],{"type":86,"attrs":328},{"color":131},{"type":205,"content":330},[331],{"type":77,"content":332},[333],{"text":334,"type":83,"marks":335},"Before exporting to NetSuite, quickly check that the team, cost center, and all other important information is correct.",[336],{"type":86,"attrs":337},{"color":131},{"type":205,"content":339},[340],{"type":77,"content":341},[342],{"text":343,"type":83,"marks":344},"Save any changes and mark the invoice as ready.",[345],{"type":86,"attrs":346},{"color":131},{"type":205,"content":348},[349],{"type":77,"content":350},[351],{"text":352,"type":83,"marks":353},"Verify that any payment confirmation or receipt is correct.",[354],{"type":86,"attrs":355},{"color":131},{"type":205,"content":357},[358],{"type":77,"content":359},[360],{"text":361,"type":83,"marks":362},"Select the period to export (to export payments in bulk).",[363],{"type":86,"attrs":364},{"color":131},{"type":205,"content":366},[367],{"type":77,"content":368},[369],{"text":370,"type":83,"marks":371},"A final check to ensure you have the correct number of expenses to export for this period.",[372],{"type":86,"attrs":373},{"color":131},{"type":205,"content":375},[376],{"type":77,"content":377},[378],{"text":379,"type":83,"marks":380},"Click “Push to NetSuite.”",[381],{"type":86,"attrs":382},{"color":131},{"type":384,"attrs":385},"blok",{"id":386,"body":387},"da7799f7-679a-4685-8672-54ae801a4377",[388],{"_uid":389,"html":390,"component":391},"i-9e52a05b-591b-435f-8889-b50610a63962","\u003C!--HubSpot Call-to-Action Code -->\u003Cspan class=\"hs-cta-wrapper\" id=\"hs-cta-wrapper-b06261a7-b03c-4a3d-92df-774c1383beb5\">\u003Cspan class=\"hs-cta-node hs-cta-b06261a7-b03c-4a3d-92df-774c1383beb5\" id=\"hs-cta-b06261a7-b03c-4a3d-92df-774c1383beb5\">\u003C!--[if lte IE 8]>\u003Cdiv id=\"hs-cta-ie-element\">\u003C/div>\u003C![endif]-->\u003Ca href=\"https://cta-redirect.hubspot.com/cta/redirect/2694209/b06261a7-b03c-4a3d-92df-774c1383beb5\" >\u003Cimg class=\"hs-cta-img\" id=\"hs-cta-img-b06261a7-b03c-4a3d-92df-774c1383beb5\" style=\"border-width:0px;\" height=\"500\" width=\"1500\" src=\"https://no-cache.hubspot.com/cta/default/2694209/b06261a7-b03c-4a3d-92df-774c1383beb5.png\"  alt=\"New call-to-action\"/>\u003C/a>\u003C/span>\u003Cscript charset=\"utf-8\" src=\"https://js.hscta.net/cta/current.js\">\u003C/script>\u003Cscript type=\"text/javascript\"> hbspt.cta.load(2694209, 'b06261a7-b03c-4a3d-92df-774c1383beb5', {\"useNewLoader\":\"true\",\"region\":\"na1\"}); \u003C/script>\u003C/span>\u003C!-- end HubSpot Call-to-Action Code -->","embed",{"type":77,"content":393},[394,399,405,410,424],{"text":395,"type":83,"marks":396},"Spendesk ",[397],{"type":86,"attrs":398},{"color":131},{"text":400,"type":83,"marks":401},"creates an accounting record for each payable in the batch",[402,403],{"type":278},{"type":86,"attrs":404},{"color":131},{"text":406,"type":83,"marks":407}," and automatically exports the linked payment information in the background. All the ",[408],{"type":86,"attrs":409},{"color":131},{"text":411,"type":83,"marks":412},"information you need for audits",[413,422],{"type":136,"attrs":414},{"href":415,"uuid":416,"anchor":25,"target":140,"linktype":141,"story":417},"/blog/audit-preparation","742c3a35-5384-4e62-b1a4-25f6f8444f63",{"name":418,"id":419,"uuid":416,"slug":420,"url":421,"full_slug":421,"_stopResolving":41},"Audit preparation: how to prepare for your first external audit",440301652,"audit-preparation","blog/audit-preparation",{"type":86,"attrs":423},{"color":131},{"text":425,"type":83,"marks":426}," and reporting is immediately synched with NetSuite. ",[427],{"type":86,"attrs":428},{"color":131},{"type":164,"attrs":430,"content":432},{"level":431},3,[433],{"text":434,"type":83,"marks":435},"What information is exported?",[436],{"type":86,"attrs":437},{"color":438},"rgb(67, 67, 67)",{"type":77,"content":440},[441],{"text":442,"type":83,"marks":443},"The native integration automatically creates the following entries in NetSuite to match what’s in Spendesk:",[444],{"type":86,"attrs":445},{"color":131},{"type":202,"content":447},[448,471,480,489],{"type":205,"content":449},[450],{"type":77,"content":451},[452,466],{"text":453,"type":83,"marks":454},"Vendor bills",[455,464],{"type":136,"attrs":456},{"href":457,"uuid":458,"anchor":25,"target":140,"linktype":141,"story":459},"/blog/vendor-management-best-practices","4c43d4ff-a712-41c6-b55c-baa0b67ea853",{"name":460,"id":461,"uuid":458,"slug":462,"url":463,"full_slug":463,"_stopResolving":41},"5 strategic vendor management best practices for businesses",213425741,"vendor-management-best-practices","blog/vendor-management-best-practices",{"type":86,"attrs":465},{"color":131},{"text":467,"type":83,"marks":468}," and credits ",[469],{"type":86,"attrs":470},{"color":131},{"type":205,"content":472},[473],{"type":77,"content":474},[475],{"text":476,"type":83,"marks":477},"Expense reports ",[478],{"type":86,"attrs":479},{"color":131},{"type":205,"content":481},[482],{"type":77,"content":483},[484],{"text":485,"type":83,"marks":486},"Bill payments",[487],{"type":86,"attrs":488},{"color":131},{"type":205,"content":490},[491],{"type":77,"content":492},[493],{"text":494,"type":83,"marks":495},"Journal entries ",[496],{"type":86,"attrs":497},{"color":131},{"type":77,"content":499},[500],{"text":501,"type":83,"marks":502},"Essentially, all the important information you need passes smoothly from Spendesk to NetSuite. ",[503],{"type":86,"attrs":504},{"color":131},{"type":164,"attrs":506,"content":507},{"level":431},[508],{"text":509,"type":83,"marks":510},"Can I create custom fields?",[511],{"type":86,"attrs":512},{"color":438},{"type":77,"content":514},[515],{"text":516,"type":83,"marks":517},"Because every company - and every accounting process - has its own quirks, you can’t rely on “one size fits all” spend management. Spendesk lets you build your accounting fields to match what’s already live in NetSuite. ",[518],{"type":86,"attrs":519},{"color":131},{"type":77,"content":521},[522,527,533],{"text":523,"type":83,"marks":524},"This can",[525],{"type":86,"attrs":526},{"color":131},{"text":528,"type":83,"marks":529}," save hours of data re-entry at the end of the month",[530,531],{"type":278},{"type":86,"attrs":532},{"color":131},{"text":534,"type":83,"marks":535},". ",[536],{"type":86,"attrs":537},{"color":131},{"type":384,"attrs":539},{"id":386,"body":540},[541],{"_uid":542,"type":53,"asset":543,"shadow":28,"caption":53,"overlay":546,"component":547},"i-1ff7f5bc-2034-41b4-bdca-b47df4dfe0ac",{"id":544,"alt":53,"name":53,"focus":53,"title":53,"filename":545,"copyright":53,"fieldtype":58,"is_external_url":28},8805058,"https://a.storyblok.com/f/146026/960x540/d5d02c329b/netsuite-customer-slide-deck-en.jpg",[],"image",{"type":77,"content":549},[550],{"text":551,"type":83,"marks":552},"Where the default options aren’t enough, you can simply rename and map Spendesk fields to their relative NetSuite entry. Do this once, and every time the field is used in future, data will be exported to the correct location in future.",[553],{"type":86,"attrs":554},{"color":131},{"type":77,"content":556},[557],{"text":558,"type":83,"marks":559},"You can add or update these custom fields any time in the settings.",[560],{"type":86,"attrs":561},{"color":131},{"type":164,"attrs":563,"content":564},{"level":431},[565],{"text":566,"type":83,"marks":567},"What if I make changes to previous payables?",[568],{"type":86,"attrs":569},{"color":438},{"type":77,"content":571},[572],{"text":573,"type":83,"marks":574},"Once you export a payable, existing or future payments made from Spendesk are automatically exported to NetSuite. Receipts attached in Spendesk, can be found in NetSuite without touching a thing. ",[575],{"type":86,"attrs":576},{"color":131},{"type":77,"content":578},[579],{"text":580,"type":83,"marks":581},"And if you update departments or cost centers in Netsuite, Spendesk will make the update to match.",[582],{"type":86,"attrs":583},{"color":131},{"type":164,"attrs":585,"content":586},{"level":166},[587],{"text":588,"type":83,"marks":589},"Clear benefits for finance teams",[590],{"type":86,"attrs":591},{"color":131},{"type":77,"content":593},[594],{"text":595,"type":83,"marks":596},"Updating your financial records in just a click is a clear win for finance teams. 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Subscribe to our newsletter to stay informed.",[2476,2477],"08873884-f99d-46d2-9481-0563134fdd37","2ef12409-8f14-46b2-a8d0-0175290269ec",[2479],{"cta":2480,"_uid":2481,"items":2482,"heading":2607,"reverse":28,"component":924,"sectionSettings":2628},[],"1320905c-cdee-41a4-bbec-6d93ca2e4e3f",[2483,2550],{"_uid":2484,"title":2485,"component":872,"description":2486},"dfc0accd-ab64-464a-8597-b76754748f04","What is spend management?",{"type":74,"content":2487},[2488,2492],{"type":77,"content":2489},[2490],{"text":2491,"type":83},"Business spending includes different types of spend:",{"type":305,"attrs":2493,"content":2495},{"order":2494},{"order":308},[2496,2507,2518],{"type":205,"content":2497},[2498],{"type":77,"content":2499},[2500,2504,2506],{"text":2501,"type":83,"marks":2502},"Strategic",[2503],{"type":278},{"text":2505,"type":83}," spend is usually centralized and managed by C-level executives with dedicated spenders. 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